About TRIM9 (Content Manager)

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Records Management : Preserving the past, preparing the future, protecting the present. (George D. Darnell)


What is TRIM9?

TRIM9 is the University’s Electronic Document and Record Management System that provides the framework to capture, manage and share critical business information.

TRIM9 includes a classification scheme and retention & disposal authorities to assist with managing the lifecycle of University information.  It integrates with MS Office products, including Outlook, and there is an integration link to the HR system (Alesco), NUSTAR and SQUIZ/Web.

TRIM9 provides:

  • Records management
  • Document management
  • Email management
  • Workflow/Action tracking
  • Image management
  • Web publishing

How to get access to TRIM9

Business areas wishing to request TRIM9 access may use the Application for TRIM9 Access form (Pdf), but should be aware that TRIM9 is currently rolled out to new business areas on a case by case basis. A business case is required to substantiate the need for a roll-out to an additional area and a formalised project will be set up to support planning and implementation. Please note that the Records Management Office has limited resources to implement and support large installations, so consultants may need to be engaged to assist with business analysis, configuration and training requirements.

If you belong to a business that is currently using TRIM9 and you require access, please complete the TRIM9 Application Form and send the completed for to records@newcastle.edu.au

TRIM9 Desktop

TRIM9 for Desktops - This version requires the installation of software onto individual desktop/laptop PC's, and perform on Windows 10, with Office 2013, 2016, 2018 or Office 365.

TRIM9 Web Client

The TRIM9 Web Client provides you with access to TRIM9 from offsite locations using your personal PC or Mac computer.

This can be accessed through https://records.newcastle.edu.au

Please note that you will require the VPN client to access the Web client when your machine is not on the University network and that the TRIM9 Web Client has a completely different look and feel to TRIM9 desktop and some reduced functionality.

TRIM9 user terms & conditions