Pay and timesheets

Pays are processed on a fortnightly basis, with official pay day being Thursday of pay week.

Ongoing and fixed term staff members are automatically paid and are not required to submit timesheets.  However, any absences should be accounted for by submitting a leave request.

Overtime must be pre-approved by your supervisor before you work the overtime hours.  Overtime is to be claimed in HRonline via the non-casual overtime claim form through the Pay Menu.  Claims need to be submitted and approved by 4pm the prior Friday to pay week.

Your supervisor can request a change to your work hours, days or work pattern through an Employment variation form.  For further information, please contact your HR Client Advisor.

Sessional/casual academics and professional casual staff must complete timesheets in order to be paid.  Timesheets are completed in HRonline. For HRonline help, please click here.

Pay cycle and HRonline cut off dates - submission of online timesheets for 2023.

Pay cycle and HRonline cut off dates - submission of online timesheets for 2024.

Changing your bank details

If you need to change your net pay banking details, you can modify them by logging into HRonline through My Pay, Bank details.  For help, please click here.

In addition, you can add bank deductions for a nominated fixed amount.

Rates of pay

The rates of pay vary depending on your staff classification.

Salary increases are determined through enterprise bargaining and reflected in our enterprise agreements.

Allowances

There are circumstances where you may be entitled to an allowance for the tasks or role you perform. Please consult your enterprise agreement for more information.

Payslips

Payslips are available to all current staff members of the University.  They are available on pay day, which is Thursday of pay week.

To access and download your payslips, please log into HRonline via the My Pay menu, through Payslip History.

If you leave the University, your final payslip will be emailed to your personal email address.

Requests for documentation

Requests for documentation (such as Statement of Service, payslip copies, letters to banks, Employment Separation Certificates, copies of payment summaries prior to 2019 etc.) should be requested via an email to payrollservices@newcastle.edu.au.

Please allow at least 5 working days for these requests to be actioned.

Pay related enquires

For any payroll related enquiries, please contact the team at payrollservices@newcastle.edu.au or the HR Helpdesk (option 1)

For any superannuation enquires or assistance, please contact the team at superannuation@newcastle.edu.au or the HR Helpdesk (option 7)