Pay and timesheets

As end-of-financial-year approaches, please be aware of changes to the way you receive your income details for tax purposes.

Your end-of-year payment summary (formerly known as a ‘group certificate’) is now called an income statement and will be available through the myGov website or your tax agent – not through HR Online.

The Australian Tax Office (ATO) is calling this Single Touch Payroll.

The University is required to log income details by 31 July, however we expect to have completed this by 8 July 2019.

Those with a myGov account will receive an inbox message from the ATO when this has been processed, after which you can lodge your tax return. Your account will be marked as ‘tax ready’.

We have attached a useful flyer that explains the changes and provides information on how to set up a myGov account, if you do not already have one.

We have also anticipated some likely questions.

Why is this changing?

The Commonwealth Government has introduced Single Touch Payroll reporting so you can get an up-to-date summary of your PAYG income and tax (and superannuation) throughout the year.

What is myGov?

myGov is a single entry access portal to online government services, including the ATO.

Do I need a myGov account?

Yes, to access your income statement you require an active myGov account.

When can I lodge my Tax Return?

It's important to wait until the University submits your information and marks your information as ‘tax ready’ before you lodge a tax return. If you lodge your tax return before your income statement is tax ready, you may need to lodge an amendment and in some cases, additional tax and interest may be payable.  Remember to make sure all income is included when lodging your tax return.

Will Payment Summaries be available in HRonline and posted to casual staff and ex-employees this year?

No, Payment Summaries will no longer be provided. The ATO requires us to provide the information for you to access through myGov only.

Who do I contact for help?

Single Touch Payroll is an ATO Initiative. Please contact the ATO for information and assistance.

Useful links

The ATO have a Single Touch Payroll website:

https://www.ato.gov.au/business/single-touch-payroll/single-touch-payroll-for-employees/

Creating a My Gov Account:

https://www.ato.gov.au/Business/Single-Touch-Payroll/Single-Touch-Payroll-for-employees/Setting-up-your-myGov-account/

UON staff enjoy competitive salaries and superannuation benefits.

Rates of pay

The rates of pay vary depending on your staff classification.

Salary increases are determined through enterprise bargaining and reflected in our enterprise agreements.


Casual staff timesheets

Timesheets are to be completed by sessional/casual academic and professional staff. If you are not employed on a casual basis, you do not need to complete a timesheet. Timesheets are completed in HRonline.

HRonline cut off dates for submission of online timesheets (PDF, 250KB)

If you do not have access to HRonline, please follow the steps in new staff computing accounts. For more resources, visit the UON Academy website.


Allowances

There are circumstances where you may be entitled to an allowance for the tasks or role you perform. Please consult your enterprise agreement for more information.

Payslips

Most academic and professional staff will receive their payslips in HRonline. This includes both full and part time, ongoing and contract staff, and sessional/casual staff who have accepted the terms and conditions of computing access.

Payslips will be mailed to your postal address if:

  • you are sessional/casual and did not accept the terms and conditions of computing access
  • you leave the University, your final payslip will be mailed to your postal address

Requests for documentation

Requests for documentation (such as Statement of Service, payslip copies, letters to banks, Employment Separation Certificates, copies of payment summaries etc) should be made via email to payrollservices@newcastle.edu.au.

Please allow two working days for these requests to be actioned.