Tax and end of financial year
Tax file number declaration
At the commencement of employment with the University of Newcastle, all employees are required to complete a Tax File Number (TFN) Declaration Form. If this form is not received, 47% of your pay will be withheld.
If you have applied to the Australian Taxation Office (ATO) for a TFN you have 28 days to provide the TFN on a new form. Failure to complete another form with your TFN included within 28 days will result in 47% of your pay being withheld for tax.
You can download a Tax File Declaration here or you can fill out the online form via your MyGov account here.
To vary your tax status with the University, please complete a Withholding Declaration Form.
Completed forms should be emailed to taxationforms@newcastle.edu.au for actioning.
To pay additional tax, please email payrollservices@newcastle.edu.au requesting how much extra tax per fortnight you wish to make.
Any forms or requests in relation to tax should be received by payroll services no later than the prior Thursday to pay week for the change to occur in the current pay period.
Tax free threshold
The tax free threshold is currently $18,200 per annum.
If you claim the tax free threshold: Tax will be deducted once you earn $722.00 a fortnight or greater. You may earn less over the whole year, however we must calculate tax each fortnight you receive earnings.
If you do not claim the tax free threshold: Tax will be deducted once you earn $6.00 a fortnight or greater.
Overseas residents
Overseas residents will need to check the instructions on the form to ascertain if you meet the criteria of an Australian resident for tax purposes.
HELP debt
HELP repayments are deducted along with tax once your earnings exceed the government thresholds.
If you have a HELP debt, the following deductions will apply:
- If you claim the tax free threshold, the HELP debt will be deducted when you earn $1,860.00 or more per fortnight.
- If you do not claim the tax free threshold, the HELP debt will be deducted when you earn $1,352.00 or more per fortnight
HELP deductions do not automatically go to the ATO but are calculated by the Australian Taxation Office after you lodge your tax return. Your payslip will show the code HECS which identifies the HELP choice you made on the TFN form.
End of financial year
Your end-of-year payment summary (formerly known as a ‘group certificate’) is now called an income statement and will be available through the myGov website or your tax agent – not through HR Online.
Those with a myGov account will receive an inbox message from the ATO when this has been processed, after which you can lodge your tax return. Your account will be marked as ‘tax ready’.
To access your income statement you require an active myGov account. To create an account or for any assistance please contact the myGov help desk.
Useful links
If you require any additional assistance, please contact the Remuneration & Benefits Team at payrollservices@newcastle.edu.au.
The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas: Awabakal, Darkinjung, Biripai, Worimi, Wonnarua, and Eora Nations. We also pay respect to the wisdom of our Elders past and present.