Appointing someone to a position

After the selection process activities have been completed eg interviews, job talks etc, pre-employment checks must be completed.

Satisfactory reference checks must be obtained (in line with the requirements of the Talent, Recruitment and Appointment Policy) and the University’s Gender-based Violence Declaration Form must be completed and returned by the candidate and reviewed by the University. Other checks may be required subject to the role.

Any verbal or written offer of employment is conditional upon the completion and return of the GBV form by the candidate, and a completed review of the GBV form by the University.

Once the review, and any required action has been completed, you will be ready to offer your preferred candidate a position at The University of Newcastle.

The manager/supervisor, Human Resources Representative or selection committee chairperson will usually ring the preferred candidate to make a verbal offer.

After they accept the verbal offer a letter of offer can be sent to the candidate, along with the personal details form, HHAQ and Position Description.

For more details on the Gender Based Violence Code (GBV Code) please refer to National Higher Education Code to Prevent and Respond to Gender-based Violence 2025

If you are recruiting someone into a casual or short term appointment, they will need to complete the personal details form., which includes a link to the GBV Declaration. Once returned with relevant requested documentation, the hire request can be submitted via MyHR.

If you need assistance calculating commitments for this appointment, please use the Commitment Calculator.