Travel checklist

See our travel checklist to help you get organised for your work related travel.

Before you go

Be familiar with the Travel Policy, Travel Manual, and travel insurance information.

• Get pre-approval from your supervisor through the travel Hub.
• If your travel is 6 nights or longer, prepare a Travel Diary and have it pre-approved.
• Arrange a purchasing card through Fraedom.
• Ensure your passport has at least six months validity, and make copies of important documents.
• Apply for any visas if applicable and be familiar with your travel insurance details.
• If you're a teaching staff member, arrange for your teaching, exams and admin duties are covered while you're away.
• If you need to post any course materials, mail these to your destination four to six weeks in advance.
• Give your supervisor a copy of your itinerary.

While you're away

• Keep all receipts, tickets and boarding passes to clear these as business related expenses in Fraedom for when you return.
• Keep your travel diary up to date.
• Familiarise yourself with how you'll manage the currency and payments in your host country.

When you return

• Make your reimbursements through Fraedom and ensure supporting documentation is provided with all claims.
• Submit your completed travel diary through the travel hub.
• If you're a teaching staff member, record the number of actual teaching days you've completed if this applies to you.