Progress Under Review

If you have you been sent an email about your Academic Progression and your Student Academic Progress requirements or want to know what being ‘at risk’, ‘under review’, on ‘probation’ or a ‘College Progress and Appeals Committee’ is, read on.

What are Student Academic Progress requirements?

The University is committed to helping students progress through their studies, complete their program, and graduate. Students are expected to take responsibility for their learning and take steps to maintain their progress. This includes making use of support services and learning support.
The University will monitor this via the Student Academic Progress process to appropriately support students who are at risk of not maintaining acceptable progress.

To be classified as ‘progressing’ in your program, you must be:

  • Passing 50% of more of enrolled units
  • Passing any course identified as compulsory program requirement
  • Passing any courses re-attempted for the 2nd of subsequent time

If you fail or withdraw from more than 50% of your enrolled units, a compulsory program requirement, or subsequent attempts of the same course in a study term then your progression status will change.

What is the College Progress and Appeals Committee (CPAC) and what do they do?

The CPAC meet at the end of every teaching term to discuss student responses and their academic progression. The Committee is made up of a representative from each School within the College and some professional support staff, Student Advocacy included.

Student Advocacy have right of Audience and Debate on the committee however, we are not decision makers.

Responding to a Progression Under Review 

Being flagged as Progression Under Review, means you need to explain to the university what circumstances you have been facing that contributed to your academic status and what your plans are to improve.

The purpose of your response is to show the College Progress and Appeals Committee that you have sound reasons for not having performed to the best of your ability and to convince them that you will be able to perform successfully, if given the opportunity.

Once you enter the progress and appeals portal, you will be asked a series of questions. Some will be tick the box style, the rest will be open text boxes. These questions are:

  1. First, you’ll be asked to select the main reasons for your academic performance over the past two terms from a drop-down menu. Options include things like Mental Health, Work, Financial Stress, Physical Health, Family Commitments etc.
  1. Then, you’ll be asked to explain how these factors have impacted your academic performance. (E.g. were you unable to attend classes, engage in the course work, did you miss a number of assessment submissions, etc.)
  1. Next, list any remedial action undertaken and plans for improving your academic performance. (E.g. have you been engaging with a medical professional to assist you, have you reduced your work hours to spend more time on study etc.)
  1. List strategies you plan to follow to improve your academic performance in the next term (assuming you are permitted to continue your program of study). (E.g. have you arranged sessions with Academic Learning Support, a tutor, decided to study less courses next term etc.)
  1. Please provide your preferred enrolment for the next Semester/Trimester (maximum of 3 courses). (Your preferred enrolment must comply with your program structure as detailed in your program handbook. It is always best to study lower level courses when available e.g. if you have 1000 level courses to finish off, you should choose these over any 2/3000 level courses.)
  1. Will you provide additional documentation* to support this statement (optional)?

*If you can, it is always better to provide supporting documentation. If you do not currently have any but are able to get a Letter of Support from your counsellor/ Wellbeing Advisor/ GP etc., you can note here the date of your next appointment, and that you will provide your Letter on [date]. The Committee, under these circumstances, may accept some late documentation.

Once you have written a draft response to these questions, send them to us and we can help you proof-read them and comment on how you could strengthen your response, if necessary.