FlexiPurchase

FlexiPurchase is a web-based work flow purchasing card expense management application which also offers staff reimbursement, petty cash and pre-approval functionality. More information regarding the University's Credit Card Program and the FlexiPurchase application can be found on the Finance & Travel webpage.

Transactions requiring pre-approval

Link to Gift Card Register

Attention FlexiPurchase Users

Are you aware that there is a FlexiPurchase App?

Save time by managing your expenses on the go. Get expense management at your fingertips by using the FlexiPurchase Expense app to view, code and approve expenses – anytime, anywhere.

Access all of FlexiPurchase’s expense management functionality on the go from your phone or tablet. From receipt capture to approvals, whether its cash or card expenses, it’s easy for users and managers to complete all their expense tasks on the go.

Simply download the APP now and create mobile PIN to enjoy all the functionality you’re already using with FlexiPurchase.

  • Take photos of your receipts using your device.
  • Powerful Optical Character Recognition (OCR) technology
  • Receipts automatically linked to correct expense
  • Keep track of receipts using the image library
  • Code and submit expenses
  • Approve expenses
  • Banking-grade globally recognised security levels

View the Android user guide

View the Apple user guide

Discover all you need to know

For a list of all Account Codes or all Fraedom knowledge based articles visit -

ServiceNow

  • a guided tour
  • staff reimbursement expense claims
  • cardholder transaction coding guides
  • approver guides

Useful information

From Fraedom to FlexiPurchase

Fraedom was discontinued from 1st September 2023 and renamed to FlexiPurchase.

From 8th September, when you login to FlexiPurchase, you'll notice that it looks the same as Fraedom:

  • Same function just a different look.
  • Get around even faster with quick access to commonly used functions.
  • See summary information from the homepage.

Note: For FlexiPurchase to operate effectively, pop-ups must be enabled on your web browser.

Your Login username and password will remain the same and we will continue to use all the current functionality that we do today.

No more hard copy receipts/invoices

As we work towards more efficient and sustainable operations across the organisation, from 1 January 2016, all tax invoices and receipts must be submitted electronically (as PDF or image files) via Fraedom.

The new process replaces the previous system of sending hard copies to Card Services via internal mail, for them to be manually processed then stored off site (for 7 years) and retrieved at a cost for every query.

Simply upload or submit your invoices and receipts to Fraedom, then code and link to a transaction for approval.

Your personalised FlexiPurchase email address

Every FlexiPurchase user has a personal email address within the system.

You will find a Receipt Upload via Email address under Personal Settings (within FlexiPurchase). Record this in your contacts or on your scanner to submit image files quickly and easily for processing. Images will be stored under your account until you are ready to process them. No more bundles of receipts!

Policies

Please be sure you are familiar with the following policies and procedures: -

Purchasing and Companion Card Procedure

Purchasing,  Companion Card Policy

Travel Policy

Travel Procedure

Please also see the Strategic Procurement - Purchase to Pay site for all the how-to guides

Contact

Access to the FlexiPurchase application is restricted to University of Newcastle employees who have a valid Uni-ID and password. If you believe you satisfy these criteria but are unable to access the website, please contact the computer accounts administrator.