Clinical Trials and Cohort Studies Grants

The NHMRC is required to publish Grant Guidelines and all associated scheme documents on GrantConnect, the Australian Government whole-of-government, web-based, grant information system. You will need to sign in or create a User Registration account in GrantConnect to access all relevant documentation for NHMRC applications.

Once you have signed in to GrantConnect, the essential documents can be found by searching for the relevant scheme under ‘grant opportunities’ (open schemes) or ‘forecast opportunities’ (upcoming schemes). As the NHMRC often updates documents after the scheme opens, it is highly recommended that you sign up for alerts by editing your profile.

If you encounter any problems accessing or downloading these documents please contact research-applications@newcastle.edu.au or 4921 7733.

UON Documents

• External Grant Application Coversheet (includes ARC/NHMRC) (DOC)
• ARC/NHMRC Grant Rounds Submission Procedures (PDF)

The Research-NHMRC mailing list is managed by Research Grants and is used to communicate essential information regarding grant opportunities offered by the National Health and Medical Research Council (NHMRC). Information regarding opportunities offered through the Medical Research Future Fund (MRFF), regardless of who administers the grant (i.e NHMRC, Department of Health, Depart of Industry, Science, Energy and Resources), are also communicated via this list.

Internal EOI processes for limited round MRFF opportunities are also be advertised via this list.

Information about applying, minimum data deadlines, eligibility information, changes to guidelines and conditions of award, progress report requirements etc. are communicated via this list.

If you currently hold an NHMRC/MRFF grant or fellowship, or intend on applying for one, Research Grants strongly recommends subscribing to this list.

Subscribe to the Research-NHMRC Mailing list (UON staff and students only)

NHMRC uses Sapphire for all grant rounds.

All researchers listed on an NHMRC grant application (including AIs, partner organisations and international CIs/AIs) must have a Sapphire account. New account requests should be submitted as soon as possible and at least 72 hours prior to application close. Any account activation processes started within 72 hours of the round close cannot be guaranteed to be actioned by NHMRC before the round closes.

Researchers should confirm all Profile data is complete and up-to-date prior to submitting an application.

A summary of the key changes for Sapphire Profile and NHMRC’s recommendations for checking your profile data is available on the NHMRC Sapphire - Profile Update webpage.

CI Eligibility Limits and Sapphire

Unlike RGMS, Sapphire does not contain the functionality to perform validation checks to identify potential eligibility issues.

Research Grants strongly recommends that CIAs ensure that all CIs carefully check to ensure they meet the eligibility requirement for the specific scheme – noting that for some schemes eligibility is limited to one application as CI.

The NHMRC will rule all applications ineligible in instances where any CI (CIA-CIJ) is in excess of the maximum number of grants they are eligible to apply for or hold.

Please contact Research Grants if you are unsure of your eligibility so we can assist.

Eligibility for schemes is outlined in the scheme specific Guidelines. CIs are advised to carefully review this information to ensure that all members of the research team to be named on an application meet the scheme specific eligibility requirements.

It is important to note:

• The Investigator Grants 2024 (closed 8 November 2023), Synergy Grants 2024 (opened 7 February 2024) and Ideas Grants 2024 (opening 20 March 2024) are considered the same funding round;
• An Investigator Grant 2024 application will count as one of the maximum two applications across the three schemes;
• If the Investigator Grant 2024 is successful, any Ideas Grant the Investigator Grant applicant is listed on as a CI, irrespective of whether it is CIA-CIJ, will be removed and excluded from consideration.

If any CI (CIA-CIJ) submits an Ideas, Investigator or Synergy Grant application(s), in the same funding round, in excess of the maximum for which they are eligible to apply or hold, the breaching application(s) (i.e. the last submitted) on which that CI is named may be ineligible and excluded from consideration, irrespective of the scheme to which they have applied, and that CI’s position or role on the application.

Research Grants recommends that applicants carefully review the NHMRC eligibility tool and the specific scheme Guidelines, to determine eligibility prior to commencing an application or agreeing to be a CI on an application.  Please contact Research Grants if you are unsure of your eligibility so we can assist.

Minimum data must be entered in Sapphire by the scheme-specific deadline to allow the NHMRC to find suitable peer reviewers for the application. Applicants must complete the required fields with correct information. Using placeholder text such as “text”, “synopsis” or “xx” etc. is not acceptable as minimum data. Minimum data requirements for each scheme are specified in the scheme Grant Guidelines.

Failure to meet the Minimum Data deadline will result in the application not proceeding.

Research Grants uses an online booking process to manage optional Eligibility and Compliance Checks on applications for NHMRC Schemes. Scientific content is not reviewed.

A booking must be made within the allocated E&C Check period for each scheme. Applicants are strongly encouraged to commence their application in Sapphire ASAP after the scheme opens so they can book their preferred day for an E&C Check. Bookings without a Sapphire application ID will be cancelled.

• Make a booking

As per MRFF scheme guidelines, the Chief Investigator A (CIA) must seek written agreement from all CIs for the final MRFF application to be certified in Sapphire for submission, to be named in the application, to participate in the manner described in the application and to the use of their personal information as described in the NHMRC Privacy Policy. The RAO will not be authorised to submit the application to the MRFF until all CIs have completed this step. By certifying the application in Sapphire, the CIA is also agreeing to the conditions set out in the MRFF Certification Form.

Completed MRFF Certification Forms should be returned to Research Grants by 9:00am on the scheme's internal due date.

Download the MRFF Certification Form (DOC)

Please see the NHMRC Submission Procedure on the NHMRC Grants webpage and the Online Booking System User Guide for instructions on how to make a booking for an Eligibility and Compliance Check.

Once complete, the CIA must certify and submit the application in Sapphire via the Certification page. To do this, select the ‘Certification’ page in Sapphire, select ‘Certify and submit to RAO'. This will result in the status changing to 'Submitted to RAO' - which equates to 'Research Administration Office' (NOT the NHMRC).

All schemes except for Partnership Projects

Applications involving Hunter New England Local Health District (HNELHD) patients, sites and/or HNELHD Chief or Associate Investigator(s) require the appropriate HNELHD manager(s) approval be obtained prior to the University of Newcastle internal deadline.

Please contact the HNELHD Research office if you have any questions relating to HNELHD processes or research involving HNELHD patients or sites.

Please note that applicants who are proposing to access HNELHD patients or sites but who do not have a formal affiliation with HNELHD, will need to ensure the application team includes a HNELHD investigator in accordance with HNELHD requirements.

Partnership Projects

As a Partner Organisation letter of support may be required, Partnership Project applications involving Hunter New England Local Health District (HNELHD) patients, sites and/or HNELHD Chief or Associate Investigator(s) require the appropriate HNELHD manager(s) approval be obtained prior to the University of Newcastle internal deadline.

Please contact the HNELHD Research office if you have any questions relating to their processes or research involving HNELHD patients or sites.

Please note that applicants who are proposing to access HNELHD patients or sites but who do not have a formal affiliation with HNELHD, will need to ensure the application team includes a HNELHD investigator in accordance with HNELHD requirements.

The NHMRC has released a Toolkit for Consumer and Community Involvement in Health and Medical Research to ‘provide practical advice on engaging with consumers and the community to undertake high quality and relevant research’.

The Toolkit comprises of five individual resources available for download from the Consumer and community engagement page.

The Toolkit has been designed by the NHMRC and its Community and Consumer Advisory Group to complement the 2016 Statement on Consumer and Community Involvement in Health and Medical Research

Research Liaison Librarians

Research Liaison Librarians offer a number of specialist research services and resources, including advice and support for undertaking literature searches, systematic reviews, referencing, citation analysis, current awareness, promotion of research, and management of research data.

Contact your school’s Research Liaison Librarian to discuss your research needs.

Impact Case Studies

The assessment criteria for some NHMRC schemes now include research impact wherein applicants are required to demonstrate the impact of a project or program of research.

Applicants will be assessed based on:

• The significance and reach of their claimed research impact
• The contribution of their research program to the research impact

NHMRC defines the impact of research as the verifiable outcomes that research makes to knowledge, health, the economy and/or society. Impact is the effect of the research after it has been adopted, adapted for use, or used to inform further research. Research impact is the verifiable outcomes from research and not the prospective or anticipated effects of the research. Research impact also includes research that leads to a decision not to use a particular diagnostic, treatment or health policy.

Engagement and Impact Toolkit

Research Services has developed an Engagement and Impact Toolkit which helps to provide:

• a comprehensive overview of how research engagement and impact is increasingly influencing researcher practice, institutional strategies and practices as well as research funding;
• strategies to support research impact at the institutional, faculty and individual level;
• resources to support data capture and effectively communicate research impact.

A series of tiles on the EI Toolkit homepage link visitors to information and resources across major themes including An introduction to the EI Toolkit, Resources, ARC Engagement and Impact assessment, Promoting your research impact and Collecting EI data.

Citation metrics

One aspect of impact evidence is represented by the recognition of scholarly research outputs. Citation metrics are a significant part of this evidence. Please see the UON Library Guides for a more detailed breakdown of this aspect of research impact.

Research Grants can provide researchers with access to view successful applications where the lead Chief Investigator has provided consent. Applications must be viewed in hard copy in the Research Grants office or by arrangement at HMRI.

How to Arrange to View a Successful Application

Please contact the Research Grants Team to request access to view successful applications for a specific scheme. Please include preferred date(s), time(s) and location.

Presentations

Grant Accelerator Session Recording and Presentations - available via the Research Advantage Resources Hub

Please note a University login is required to access presentation resources

All research projects that are either partially or fully supported by NHMRC funding are required, by the NHMRC Funding Agreement, to appropriately acknowledge the NHMRC contribution to research and other activities in any correspondence, public announcement, advertising material, research report or other material produced for the research project.

The acknowledgement should mention the NHMRC as a funding body, include the Grant Identification Number for the Research Activity and specify that the contents of the published material are solely the responsibility of the research institutions involved or individual authors and do not reflect the views of NHMRC.

Whilst this acknowledgement most often occurs within research outputs, such as journal publications, efforts should also be made if participating in dissemination activities such as conferences or interviews with media outlets.