Apply
This page outlines University of Newcastle processes for applying for research funding. As well as the information here, the Research Grants Team can help you navigate the process of preparing and submitting your application for funding
Quicklinks
Funding Opportunities || Preparing Research Budgets || Online Booking System || Research Hub
Research Hub
University researchers can visit our Research Hub for advice and resources that help you prepare and manage successful grant applications.
Eligibility and Compliance (E&C) Checks
Research Grants can provide an Eligibility and Compliance (E&C) checks for external applicants, such as ARC Future Fellowships and DECRA. This will help make sure applications meet the grant guidelines are not ruled out due to an ineligible proposal. We do not review the science of an application.
While an E&C check is not compulsory, it is highly recommended.
Use our online booking system to book your E&C check. Please note that checks are completed electronically. You do not need to attend your appointment in person.
To support your E&C check, please note the following:
- An RMS/Sapphire Application ID can only be used to secure one E&C Check booking.
- If multiple bookings are made for one application, we will cancel all but the earliest date for the E&C Check.
- Applications must be submitted to Research Grants before 9am on the day of your booking.
- For ARC applications, select the ‘Submit to Research Office’ button in the application screen in RMS.
- For NHMRC applications, select 'Certify and Submit to RAO ' in Sapphire. Then download by clicking 'All application forms and attachments'.
- No secondary eligibility and compliance checks will be undertaken by Research Grants. It is the applicant's responsibility to ensure their application meets all the requirements of the relevant scheme.
Application Coversheet - Changes as of July 2024
In July 2024, the External Grant Coversheet was replaced by an automated e-form to make the process of applying for new grants easier, faster, and more transparent for University researchers. More information can be found on the Research Hub.
Internal Deadline
For an application to be submitted to the funding body, a complete, submission-ready application and all associated documentation must be provided to Research Grants by 9:00am on or before the internal deadline.
Associated documentation includes but is not limited to:
- Certifications for all internal and external personnel, and participating organisations (ARC applications only)
- Draft institutional letters of support (for review and signature by a university delegate)
- Evidence of support for cash or in-kind contributions from a University of Newcastle source (i.e. School/College/Central) which are not aligned with the approved central standard support package
- CV(s) as required as part of the application
When is the internal deadline?
The internal deadline is 9:00am ten (10) working days before the funding body scheme closing date.
Timeline for applications
| Shortly after scheme opens |
Bookings open in Online Booking System Eligibility and Compliance Check dates advertised via relevant mailing list |
|---|---|
| Fifteen working days before Funding Body closing date | Final date for E&C Checks |
| Ten working days before Funding Body closing date | Final, completed application and associated documentation is due to Research Grants |
| Funding Body closing date | Research Grants submits applications to Funding Body |
Institutional Approval for Applications
All external research applications require institutional approval prior to being submitted to the funding body. This includes the submission of first stage applications, Expressions of Interest or pre-applications. This process is managed by Research Grants.
In order to seek institutional approval, Research Grants requires researchers to submit their completed application as well as a signed application coversheet by 9:00am on the the internal deadline.
If this deadline is missed, Research Grants cannot guarantee that institutional approval can be obtained in time.
The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas: Awabakal, Darkinjung, Biripai, Worimi, Wonnarua, and Eora Nations. We also pay respect to the wisdom of our Elders past and present.