Hackathon Terms & Conditions

Rules & Guidelines

I. Overview

To identify and address common challenges faced by university students when using the myUni platform, enhancing their overall academic experience and engagement.

Proposals will be evaluated based on the following criteria:

• Innovation: How unique and creative is the solution?
• Impact: How effectively does the solution address the identified pain points?
• Feasibility: Can the solution be realistically implemented within the myUni platform?
• User Experience: How intuitive and user-friendly is the solution?
• Technical Execution: Quality of the code and overall technical implementation.

II. Eligibility

• All team members must be registered via the myUni Hackathon form, by Sunday 15 September 2024, 5pm. Please click the link or scan the QR code to complete registration.

• Some of the answers provided in the application will be used to determine your suitability to participate in this event. Please understand given the nature of the event we require a broad cross section of skill sets and experience to ensure diversity within teams.
• Teams must consist of a minimum of four to maximum of five members who are current students of the University of Newcastle.
• The myUni Hackathon is open to current University of Newcastle Students only.
• All team members must be able to attend in person as this is not an online event.

III. Participation

• Participants agree to take part in the myUni Hackathon in an open and respectful manner and agree to comply with the University's Code of Conduct.
• One submission per team.

IV. Hackathon Schedule

Schedule

• Wed 2 October: 10am Start  | 7pm End – Lunch and dinner provided
• Thurs 3 October: 8am Start  | 7pm End – Breakfast, lunch & dinner provided
• Fri 4 October: 8am Start  | 4pm End – Lunch and dinner provided

Project Submission

All teams must complete the pitch registration form by 10am, 4 October 2024.

V. Judging

All myUni Hackathon entries will be judged by the myUni Hackathon Judging Panel against the following assessment criteria:

• The myUni Hackathon Judging Panel will determine all award recipients and will consist of a mix of University and student representatives.
• All submission elements detailed in 'Project Submission' section of this document must be completed by the required time. No requests for extensions will be considered.
• Final arbiter is the myUni Hackathon Judging Panel whose decision is final. No correspondence will be entered into. This is a competition of skill and creativity. Chance plays no part in this competition.
• The University of Newcastle is not obligated to produce or commit to the development of any ideas or designs submitted by participating teams.

VI. Intellectual Property

• The University of Newcastle makes no claim over the intellectual property (IP) generated by you as part of the University of Newcastle's myUni Hackathon (subject to the University's IP Policy and Procedure) provided your use of the IP acknowledges that the IP was developed as part of the University of Newcastle’s myUni Hackathon (unless it is unreasonable to do so).
• If you are student of the University of Newcastle, you agree and acknowledge that ownership of the IP will be in accordance with the University IP Policy and Procedure, as amended from time to time. IP Policy found here, IP Procedure found here.

VII. Code and Data

• You will find the list of suggested data available for the myUni Hackathon on this website.
• The University of Newcastle Resources data is confidential and shared based on application. It is not open license and does not allow for reuse, commercial use, remixing or distribution. It is intended solely for research and data exploration to inform potential solutions in the myUni Hackathon.
• You are not required to use datasets.
• Some datasets listed on data portals may have additional resources available with further information on how to use the data or other supporting material. You are encouraged to download and use these resources.
• You agree to only include code, data, or other materials in a submission for the myUni Hackathon that you have the right to use and release consistent with these rules. All code and data must be available under an appropriately open license that allows reuse, commercial use, remixing and distribution.
• As the owner of the code you can fork that code and commercialise if you want, but to be eligible for the competition, the codebase and demonstration submitted must be open-sourced.
• All other content submitted must be Creative Commons BY licensed. For instance, you may choose to submit an incredible dynamic or static data visualisation as your team contribution.
• Use of third-party tools and APIs under open use license is allowed. If you use such a tool or API in your entry you must note and take responsibility for adhering to the third party terms of service.

VII. Photography and Video

Participants acknowledge that the University will be recording the myUni Hackathon events on video, photographs, audio recording and other media, and therefore agree that:

• The Organisers have the unrestricted right to use your likeness, image, voice, opinions, and appearance, and also any images of your projects, developments, materials and belongings made at or brought to the Hackathon, captured through video, photographs or other media during the Hackathon for the express purpose of creating promotional material (the "Images"), for the purposes of use in websites, promotional materials, publications and other media of any of the Organisers, whether in print or electronically (the "Materials"). The foregoing right includes permission to copyright, use, re-use, publish, and republish Images in which you may be included, intact or in part, composite or distorted in character or form, without restriction as to changes or transformations, in conjunction with your own or a fictitious name, reproduction in colour or otherwise, made through any and all media now or hereafter known;
• The Organisers shall solely own the Materials in which you or your Images, in whole or in part, may appear, including copyright interests, and you have no ownership rights therein;
• You give all clearances, copyright and otherwise, for use of your Images, and waive any moral rights that you may have in the Materials in which you or your Images may appear. The rights granted to the Organisers herein are perpetual and worldwide. For greater certainty, my Images may continue to be used after the completion of the myUni Hackathon;
• You relinquish any right that you may have to examine or approve the Materials in which you or your Images may appear or the use to which they may be applied; and
• You hereby release, discharge and agree to save harmless each and all of the Organisers from any liability by virtue of any blurring, distortion, alteration, optical illusion, or use in composite form of the Images whether intentional or otherwise, that may occur or be produced in the recording of the Images or in any subsequent processing thereof, as well as any publication thereof, including without limitation any claims for libel or invasion of privacy.

IX. Privacy

• We advise that the information you provide is collected by the University and its contracted service providers and may be used to make you aware of future University events and opportunities.
• The University and its contracted service providers may use your personal information to invite you to participate in surveys or market research activities.
• The University abides by the Privacy and Personal Information Protection Act 1998 (NSW), under which you have the right to access your personal information held by the University. The University's Web Privacy Statement will provide further detail.

X. Attendee Code of Conduct

• All participants of the myUni Hackathon (Organisers, Partners, Judges, Mentors, Competitors) and their associated Guests (Family & Friends), and any Service Providers or Visitors (Supporter Representatives, Media, Emergency Services, Providers, IT support, Entertainers, etc) are expected to uphold the national & state laws of the event they are attending or registered to compete from, and this code of conduct, and any of the sub-codes of conduct listed below.
• The myUni Hackathon is dedicated to providing a harassment-free experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, nationality, religion, previous myUni Hackathon attendance or computing experience (or lack of any of the aforementioned).
• We do not tolerate harassment of myUni Hackathon participants in any form. Sexual language and imagery are not appropriate for any myUni Hackathon venue, including hacks, talks, workshops, parties, social media and other online media. myUni Hackathon participants violating these rules may be sanctioned or expelled from the myUni Hackathon at the discretion of the Organisers.
• Harassment includes offensive verbal comments related to gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, ethnicity, nationality, or religion, sexual images in public spaces, deliberate intimidation, stalking, following, photography or audio/video recording against reasonable consent, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.
• Photography is encouraged, but other participants must be given a reasonable chance to opt out of being photographed. If they object to the taking of their photograph, comply with their request. It is inappropriate to take photographs in contexts where people have a reasonable expectation of privacy (in bathrooms or where participants are sleeping).
• Participants asked to stop any harassing behaviour are expected to comply immediately. Organisers, Partners and Sponsors are also subject to the anti-harassment policy. In particular, Sponsors should not use sexualised images, activities, or other material. Sponsor representatives(including volunteers) should not use sexualised clothing/ uniforms/costumes or otherwise, create a sexualised environment.
• If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact the Organisers immediately. Organisers will be happy to help participants contact any local security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the Organisers. We value your attendance.
• If a participant engages in harassing behaviour, the Organisers may take any action they deem appropriate. This includes warning the offender, expulsion from the myUni Hackathon with no refund (if applicable) or reporting their behaviour to local law enforcement.

This myUni Hackathon has been designed to demonstrate the benefit of open access. Please participate in and engage with the Organisers in that spirit and good faith. You must not include submissions that are:

• of potentially libellous, false, defamatory, privacy-invasive or overtly political;
• material which is potentially confidential, commercially sensitive, or which would cause personal distress or loss;
• any commercial endorsement, or promotion of any product, service, organisation or publication;
• language which is offensive, obscene or otherwise inappropriate;
• of misleading, deceptive, violate a third party’s rights or are otherwise contrary to law.

Participants are expected to follow these rules during the myUni Hackathon and venues and related events. The myUni Hackathon should be an awesome experience for everyone. Be nice, play fair, or go home.