The University of Newcastle, Australia

International student requirements

How to apply

For International students looking to enrol to study at UON, you can either apply online, by sending in a paper application, or by speaking with an education agent in your home country.

If your application is successful, we will send you a letter of offer, which will include your program of study, program fees, start date and any conditions you must meet before accepting your offer.

If your application is unsuccessful, we will send you a letter to inform you of that decision.

How to apply – International students

    International students compliance requirements

    If you are an International Student you must be enrolled in 40 units in a Semester term or 30 units in a Trimester term. This can vary for some Trimester Postgraduate students and students should refer to their Program Plan for more information.

    You can find your program plan by logging into ASKUON, click 'My Account' on the right hand side then 'View My Program Plan'. You can also access your Program Plan from the degree handbook, for your specific degree. This is located under the Program Plan link in the left hand side menu bar. Please note: You may see a list of Program Plans. You should select the one that corresponds to the year you commenced your degree.

    If you wish to vary your course load for a study period you must meet with one of our Student Advisors for further advice. Student Advisors can be contacted via email at studentadvice@newcastle.edu.au or you can pop into a Student Central Location to make an appointment.

    As an international student with The University of Newcastle (UON) it is expected that you will complete your studies within the duration of your Confirmation of Enrolment (COE) which means full time enrolment every term unless you have a documented approved reduced study load from a UON staff member.

    To help our International Students succeed, the University regularly reviews students’ academic progress, it is called Review of Progress.

    In particular, your faculty will review your academic performance if you:

    • failed 50% or more of the units attempted in a term; or
    • failed a course that has been identified as a compulsory program component.

    If you are not making satisfactory academic progress, you will be contacted and receive formal advice and a prompt for you to take steps to improve your academic performance.

    If you are not successful in two terms or more the University will ask you to explain the factors affecting your studies to allow us to recommend the best course of action for your individual circumstances. This is called an Academic Concern Statement.

    For support with your Academic Concern Statement please visit the Office of Student Advocacy.

    As an International Student on a Student Visa you must be enrolled in at least one face to face course in each term of study and you cannot exceed one third of your degree online. If you are unsure how many online courses you can study you should check with your Program Advisor that you are on track with your enrolment.

    You will be dropped from any additional online enrolment that is not compliant with your student visa conditions, this may affect your ability to complete your studies in your COE duration and as a result you may require a new Student Visa to cover the remaining duration.

    International Students must have updated Australian address and phone contact details during your time in Australia. Please check these details through your myUON.

    Maintaining an active COE is each International Students responsibility, as you will not receive a reminder to renew your COE or student visa. Make sure you do not forget when these expire! To check, head to Department of Home Affairs (Immigration) website and view Visa Entitlement Verification Online (VEVO) or contact a Student Advisor for advice.

    If you have an outstanding debt and have not cleared that debt and have not made arrangements with fees@newcastle.edu.au to pay your fees you risk being reported to the Department of Home Affairs for non-payment of fees.

    If you are reported for Non-payment of Fees you can contact the NSW Ombudsman's Office if you believe due process has not been followed.  However, the NSW Ombudsman's office will not look at compassionate or compelling reasons.

    If you do not lodge an appeal with the NSW Ombudsman's Office within 20 working days of this Intention to Report Letter (email), then you will be reported to the Department of Home Affairs for Non Payment of Fees which alerts them that you have had an outstanding debt and you may be asked to explain why.

    To be eligible for a Leave of Absence you must have compassionate or compelling grounds (e.g., personal, medical, psychological ill-health, death in the family, or course availability) that are affecting your ability to study in a term.

    If medical or psychological issues have affected your ability to study in a term, we require your Health Practitioner to complete the external Practitioner Treatment Form. This form assists the support staff at the University of Newcastle to make an informed decision regarding your request for a Leave of Absence, whilst ensuring you have a treatment plan to manage your condition and study commitments.

    Once you and your Health Practitioner have completed the form, you can return it to Student Advice with confirmation of how long you are seeking to have leave. Student Advice will assess your request.

    Please note: If you choose to visit a UON on-campus Doctor, you are not required to complete the form. To find out more information about the support services UON provides, check out our health, counselling and wellbeing resources.

    If personal issues, such as a death in the family or a major cultural event has affected your ability to study in a term, please email a statement explaining what is affecting your ability to study and your supporting documentation to Student Advice with confirmation of how long you are seeking leave. Student Advice will assess your request.

    If you are unable to enrol in a term due to course availability, please contact Program Advice to confirm your program’s course availability.

    If you do not have compassionate or compelling issues, you must voluntarily discontinue your student visa by contacting the Department of Home Affairs. You will need to notify Student Advice so we can cancel your CoE and you will need to reapply for a CoE to lodge an offshore visa application to return to studies.

    If you are a Study Abroad or Exchange student, please contact the Study Abroad Office.

    To be eligible for a Deferral you must have compassionate or compelling issues (eg: personal, medical, death in the family) that are affecting your ability to commence your studies.

    Please send through your supporting documentation (eg Medical Certificate, Death Certificate) that outlines your compassionate or compelling circumstances and how long you are seeking to have leave to the International Admissions Management Team via ia-admin@newcastle.edu.au.

    If you do not have compassionate or compelling issues you must go offshore and voluntarily discontinue your student visa by contacting the Department of Home Affairs. You will need to notify Student Advice so we can cancel your CoE. You will need to reapply for a CoE to lodge an offshore visa application when you are ready to return to studies.

    If you are a Study Abroad or Exchange student, please contact the Study Abroad Office.