Academic Promotions
The Intention to Apply stage for the 2026 Academic Promotions round is now closed.
Applications are now open for candidates who have been confirmed as eligible to apply. Eligible candidates have been issued their personalised application documents and submission instructions.
If you submitted an Intention to Apply and have not received your application documents, please check your email for advice about your outcome or any outstanding eligibility requirements.
Applications close Monday 29 June 2026, and candidates are encouraged to submit earlier where possible.
For questions about eligibility, application documentation or the submission process, please contact academicpromotions@newcastle.edu.au.
Equity and Promotion Information Session
The University is committed to supporting equity and inclusion in academic promotion.
Candidates are invited to attend an Equity and Promotion Information Session to learn more about how performance relative to opportunity is considered as part of the academic promotion process. It will be particularly useful for candidates who have experienced academic career disruption, reduced opportunity, or other circumstances that may have affected the progression of their academic career.
The session will provide information and advice on how candidates can describe relevant circumstances and the impact of those circumstances in their application.
Date: Tuesday 26 May 2026
Time: 2.00 pm – 3.00 pm
Presented by: Rachel Fowell, Senior Manager Equity Diversity and Inclusion; and Professor Kirsty Pringle, Assistant Dean, Equity Diversity and Inclusion
Register here
Clinical Conjoint pilot promotion process
Honorary appointees who may be eligible for the 2026 Clinical Conjoint pilot promotion process should review the separate information for clinical conjoint applicants.
This is a distinct promotion pathway for eligible clinical conjoint applicants only.
Further information is available here.
Candidates are encouraged to refer to the Academic Promotion Policy and Procedure documents prior to commencing their application. The Academic Excellence SharePoint site provides key information relating to the Foundations for Inspiring People Framework and Academic Dashboard.
Sample application documents are available below to support early preparation. These documents are provided as a guide only and should not be submitted. Candidates who are confirmed as eligible to apply are issued personalised application documents and submission instructions as part of the formal process.
SAMPLE Promotion Portfolio 2026.pdf
SAMPLE Academic Promotion Application Form 2026.pdf
The Intention to Apply stage for the 2027 Academic Promotions round will open in January 2026. Further information, including eligibility requirements, key dates and updated guidance materials, will be added to this webpage once available.
Use of AI
There is currently no DTS technology restriction in using MS Copilot if staff are signed in and using their University credentials on a University device – this is protection that is provided relating to the safeguarding of content shared with Copilot (the App). Staff are, however, reminded to always be careful in providing any information through a browser that may be sensitive, private or restricted/third-party information, and exercise appropriate discretion to ensure that they have the necessary permissions of the data owner, where required, prior to uploading into Copilot.
In preparing promotion portfolios, candidates must ensure their submissions reflect their own work, written in their own voice, and accurately represent their achievements in teaching and learning, research and innovation, and engagement. AI tools may assist in drafting or organising content, but they should be used to support – not substitute – genuine personal reflection and professional narrative.
Candidate Information Sessions
- Level B & C - View the recording of the session here (password 5@67jxAS) with access to slide deck available here
- Level D & E – View the recording of the session here with access to slide deck available here
Equity and Promotion Information Session
We are committed to achieving equity in our promotions processes. This session focuses on encouraging and supporting colleagues who have experienced academic career disruption or other forms of disadvantage in the progression of their academic careers. The aim is to ensure equity in an inclusive promotion process through a focus on achievement relative to opportunity.
Committee Member Information Session
- Monday 27 July 2026, 3.00pm - 4.00pm
Library Workshops
The Library will organise a series of workshops to support researchers locate metrics for their publications in preparation for academic promotion applications. In due course, further information and registration details will be made available here.
The UPC will convene on a date to be advised, to consider and determine applications for promotion to Level D academic and Level E academic.
Committee Membership:
Chair | Professor Belinda Tynan, Senior Deputy Vice-Chancellor (Academic) |
Committee Members | To be advised |
External Rep | To be advised |
Equity Observer | To be advised |
The College Promotion Committee for Level B and Level C will convene on 3 and 4 September 2026
Chair | Professor Robert Greenberg, Pro Vice-Chancellor |
| Members | Associate Professor Diep Nguyen, Associate Professor Angela Page, Associate Professor Elizabeth Roberts-Pedersen, Professor Scott Imig, Dr Justin Ellis |
External Rep | Associate Professor Victoria Pitt |
Human Resources Rep | Kate Havrilka, HR Business Partner |
The Promotion Committee for Level D and Level E will convene on a date to be advised
Chair | Professor Robert Greenberg, Pro Vice-Chancellor |
| Members | Professor Christina Boedker, Professor Jamie Carlson, Professor Kate Senior, Professor Elena Prieto-Rodriguez, Professor John Anderson. |
| External Rep | Professor Natalie Thamwattana |
Human Resources Rep | Kate Havrilka, HR Business Partner |
The College Promotion Committee for Level B and Level C will convene on 2, 3 and 4 September 2026
Chair | Professor Craig Simmons, Pro Vice-Chancellor |
Members | To be advised |
External Rep | To be advised |
Human Resources Rep | To be advised |
The Promotion Committee for Level D and Level E will convene on a date to be advised
Chair | Professor Craig Simmons, Pro Vice-Chancellor |
Members | To be advised |
External Rep | To be advised |
Human Resources Rep | To be advised |
The College Promotion Committee for Level B and Level C will convene on 1 and 2 September 2026
Chair | Professor Lisa Wood, Pro Vice-Chancellor |
| Members | To be advised |
External Rep | To be advised |
Human Resources Rep | Naomi Fibbens, HR Business Partner |
The Promotion Committee for Level D and Level E will convene on a date to be advised
Chair | Professor Lisa Wood, Pro Vice-Chancellor |
| Members | To be advised |
External Rep | To be advised |
Human Resources Rep | Naomi Fibbens, HR Business Partner |
The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas: Awabakal, Darkinjung, Biripai, Worimi, Wonnarua, and Eora Nations. We also pay respect to the wisdom of our Elders past and present.