Candidates are encouraged to refer to the Academic Promotion Policy and Procedure documents prior to commencing their application. The Academic Excellence SharePoint site provides key information relating to the Foundations for Inspiring People Framework and Academic Dashboard.

Promotion documentation is currently under review to provide clearer instructions and guidelines for candidates. These documents will  be communicated and updated to this webpage once available.

Use of AI

There is currently no DTS technology restriction in using MS Copilot if staff are signed in and using their University credentials on a University device – this is protection that is provided relating to the safeguarding of content shared with Copilot (the App).  Staff are, however, reminded to always be careful in providing any information through a browser that may be sensitive, private or restricted/third-party information, and exercise appropriate discretion to ensure that they have the necessary permissions of the data owner, where required, prior to uploading into Copilot.

In preparing promotion portfolios, candidates must ensure their submissions reflect their own work, written in their own voice, and accurately represent their achievements in teaching and learning, research and innovation, and engagement. AI tools may assist in drafting or organising content, but they should be used to support – not substitute – genuine personal reflection and professional narrative.

Candidate Information Sessions – Registrations will soon be available in Discover.

• Level B & C - Wednesday 29 April 2026, 4.00pm - 5.00pm
• Level D & E - Thursday 30 April 2026, 1.00pm - 2.00pm

If you are unable to attend one of the scheduled candidate information sessions a copy of the presentation can be emailed to you upon request to academicpromotions@newcastle.edu.au.

Equity and Promotion Information Session

We are committed to achieving equity in our promotions processes. This session focuses on encouraging and supporting colleagues who have experienced academic career disruption or other forms of disadvantage in the progression of their academic careers. The aim is to ensure equity in an inclusive promotion process through a focus on achievement relative to opportunity.

• Tuesday 26 May 2026, 2.00pm - 3.00pm

Head of School Information Session

• Wednesday 29 April 2026, 3.00pm - 4.00pm

Committee Member Information Session

• Monday 27 July 2026, 3.00pm - 4.00pm

Library Workshops

The Library will organise a series of workshops to support researchers locate metrics for their publications in preparation for academic promotion applications.  In due course, further information and registration details will be made available here.

The UPC will convene on a date to be advised, to consider and determine applications for promotion to Level D academic and Level E academic.

Committee Membership:

The College Promotion Committee for Level B and Level C will convene on 3 and 4 September 2026

The Promotion Committee for Level D and Level E will convene on a date to be advised

The College Promotion Committee for Level B and Level C will convene on 2, 3 and 4 September 2026

The Promotion Committee for Level D and Level E will convene on a date to be advised

The College Promotion Committee for Level B and Level C will convene on 1 and 2 September 2026

The Promotion Committee for Level D and Level E will convene on a date to be advised