Candidates are encouraged to refer to the Academic Promotion Policy and Procedure documents prior to commencing their application. The Academic Excellence SharePoint site provides key information relating to the Foundations for Inspiring People Framework and Academic Dashboard.

The Application Form (PDF 950KB) covers the essential information relating to the candidate’s employment, Leadership Statement, discipline norms and the nomination of external independent assessors.

The Academic Portfolio is intended to provide Committees with a portfolio that outlines activities and achievements in each of the three areas of: Teaching, Research, (including the Scholarship of Teaching), and Engagement and Leadership. The Academic Promotions Portfolio Development Guide provides candidates with additional information to consider when preparing their portfolio. The total combined portfolio content must not exceed 6 pages in length.

A case for promotion should consider expectations in regards to education for a case based upon Sustained Excellence or Sustained Exceptional Performance, as demonstrated by Examples of Evidence.

The Academic Promotions Curriculum Vitae (CV) is intended to provide Committees with an overview of a candidate’s scholarly career that has not already been provided in the application form.

The Head of School will provide a confidential report assessing the candidate’s performance in the key academic domains of teaching;  research; and engagement and leadership to be completed on the pro forma.

Use of AI

There is currently no DTS technology restriction in using MS Copilot if staff are signed in and using their University credentials on a University device – this is protection that is provided relating to the safeguarding of content shared with Copilot (the App).  Staff are, however, reminded to always be careful in providing any information through a browser that may be sensitive, private or restricted/third-party information, and exercise appropriate discretion to ensure that they have the necessary permissions of the data owner, where required, prior to uploading into Copilot.

In preparing promotion portfolios, candidates must ensure their submissions reflect their own work, written in their own voice, and accurately represent their achievements in teaching and learning, research and innovation, and engagement. AI tools may assist in drafting or organising content, but they should be used to support – not substitute – genuine personal reflection and professional narrative.

Candidate Information Sessions – Registrations now open in Discover.

• Level B & C - Monday 12 May 2025, 1.30pm - 2.30pm
• Level D & E - Thursday 15 May 2025, 4.00pm - 5.00pm

If you are unable to attend one of the scheduled candidate information sessions a copy of the presentation can be emailed to you upon request to academicpromotions@newcastle.edu.au.

Equity and Promotion Information Session -
presented by University Lead, Equity, Diversity and Inclusion, Associate Professor Jill Duncan

We are committed to achieving equity in our promotions processes. This session focuses on encouraging and supporting colleagues who have experienced academic career disruption or other forms of disadvantage in the progression of their academic careers. The aim is to ensure equity in an inclusive promotion process through a focus on achievement relative to opportunity.

• Wednesday 28 May 2025, 2.00pm - 3.00pm

Head of School Information Session

• Monday 12 May 2025, 3.00pm - 4.00pm

Committee Member Information Session

• Wednesday 2 July 2025, 1.00pm - 2.00pm

Library Workshops

The Library will organise a series of workshops to support researchers locate metrics for their publications in preparation for academic promotion applications.  In due course, further information and registration details will be made available here.

The UPC will meet on Tuesday 21 October 2025 to consider and determine applications for promotion to Level D academic and Level E academic.

Committee Membership:

The College Promotion Committee for Level B and Level C - Interview dates to be held on 3, 4, 5 September 2025

The College Promotion Committee for Level D and Level E - Interview dates to be held on 24, 25 & 26 September 2025

The College Promotion Committee for Level B and Level C - Interview dates to be held on 10, 11 & 12 September 2025

The College Promotion Committee for Level D and Level E - Interview dates to be held on 24, 25 & 26 September 2025

The College Promotion Committee for Level B and Level C - Interview dates to be held on 16, 17 & 18 September 2025

The College Promotion Committee for Level D and Level E - Interview dates to be held on 19, 24, 25 & 26 September 2025