Creditor Applications
The University has adopted a policy of dealing with its creditors by electronic means and as such banking details and email addresses are mandatory requirements for all new creditors added to the Finance system.
The benefits to suppliers of this policy include:
- Improved security - avoiding potential loss, theft or misappropriation of cheques;
- Improved cash flow - funds are received and immediately cleared to the supplier's nominated account no matter which institution they deal with;
- Immediate advice of payment - remittance notices are forwarded immediately upon payment of the supplier's account.
All new and existing suppliers wishing to do business with the University are required to provide the information listed on the University's Creditor Application Form.
Please note that proposed suppliers will not automatically be approved as a creditor of the University: for example where a supplier operates in competition to an approved contracted supplier. The University of Newcastle operate under our standard terms and conditions as expressed on the purchase order or contract.
Your Privacy - we will only use the details provided in this form for the purpose of managing and settling your account with the University.
Your Obligations - suppliers are required to immediately notify the University of any changes to their Company or Banking Details nominated within this form. The University accepts no responsibility for the recovery or repayment of any funds which are misdirected as a result of incorrect details provided by a supplier
Security of your personal information
Personal information that we hold on our system is protected through the use of secure passwords and other security procedures. Access to personal information is limited to those who specifically need it to conduct their business responsibilities
We also maintain physical security procedures to manage and protect the use and storage of paper records containing personal information.
University staff are responsible for handling personal information in accordance with the Privacy Act. We educate our staff about the requirements of the National Privacy Principles and the Privacy Act.
Instructions for a Trade Supplier
All proposed suppliers of goods and services to the University must provide all the information requested in the University's Creditor Application Form. Please note the proposed suppliers will not automatically be approved as a creditor of the University: i.e. where a supplier operates in competition to an approved contracted supplier.
An authorised person on behalf of the Trade Creditor should complete the application form with all details and submit to Tresury Operations. Please ensure that all details are completed correctly for the application to be processed promptly.
Please proceed to the Trade Supplier Application Form.
You will be notified as to whether the University already has a supplier for this Good or Service or when the supplier is set up.
Instructions for Students and Visitor Payments
This form is to be used by Student and Visitors of the University of Newcastle who require a payment that cannot be made through the Human Resources Systems e.g. Reimbursements.
Please ensure that all details are completed correctly for the application to be processed promptly.
Please proceed to the Student and Visitor Creditor Application Form.
Correctly completed applications can take up to 5 working days to process. For inquiries relating to the completion of these forms, please email creditorcodes@newcastle.edu.au or phone (02) 4349 4546.