Getting paid

Before you can supply goods or services to the University and submit your invoice to our accounts payable team, you need to complete a Trade creditor application form.

Creditor Codes are only processed at the request of a University of Newcastle Staff Member. To request a new Creditor Code or to amend an existing Creditor Code please speak with your University of Newcastle contact to be sent the appropriate link and login details to the Trade Creditor Request Form.

Also note that proposed suppliers will not automatically be approved as a creditor of the University (e.g where a supplier operates in competition to an already approved contracted supplier).

For further enquiries please email Creditor Codes or phone 02 4985 4954 for details on these documents.

Please note the following which, when followed, will ensure your invoices are paid in a timely manner.

  • All invoices for payment of goods or services must be emailed to
  • It is a prerequisite that you have a purchase order number before you supply any goods or services to the University. You need to include a valid University purchase order number on each invoice.

The University's standard payment terms are 30 days from receipt and acceptance of a correctly rendered invoice from the Supplier. For further information please see the University of Newcastle's Purchase Order Terms and Conditions.

The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas: Awabakal, Darkinjung, Biripai, Worimi, Wonnarua, and Eora Nations. We also pay respect to the wisdom of our Elders past and present.