Waratah Scholarships (NSW Department of Education)
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Graduate Research
Forms, guidelines and policies
Candidature Variation Forms
To request a variation to your candidature please complete the relevant variation form from the below list and obtain your Principal Supervisor's approval prior to submitting to Graduate Research.
Most variations must be received at Graduate Research at least two weeks prior to the census dates of 31 March (for semester 1) and 31 August (for semester 2) in order for them to take effect that semester. Once a variation form has been processed by Graduate Research, we will notify you and your supervisors via email. In the instances of a leave of absence, or transfer of program, a letter will also be posted. Please ensure your contact details are correct in myHub.
Further information on each candidature variation can be found at the relevant FAQ.
Enrolment Status
- Leave of Absence (PDF, 91KB)
- Change of Load (PDF, 134KB)
- Off-Campus Enrolment - Prospective Candidates (PDF, 33KB)
- Off-Campus Enrolment - Current Candidates (PDF, 59KB)
- On-Campus Enrolment (PDF, 61KB)
- Extension of Candidature Form (PDF, 137KB)
- Extension of Candidature Guidelines (PDF, 90KB)
- Research Activity at External Organisations (PDF, 100KB)
Supervisory Team
HDR Program / Topic
Joint and Dual Award Programs
The Confirmation Guidelines (PDF, 105.88KB) provide a minimum and consistent standard for the confirmation process for HDR candidates.
They should be read in conjunction with the Confirmation Committee Evaluation Topics and the Code of Practice for Higher Degree by Research Candidature Policy. Other supporting documentation, for instance the Candidate Cover Sheet and the Confirmation Committee Evaluation Form, can be provided on request by contacting Graduate Research.
Thesis Submission Forms and Guides
- Thesis Submission Step-by-Step Guide (PDF, 565KB)
- Thesis Submission Checklist (PDF, 96KB)
- Thesis Examination Guidelines (PDF, 134KB)
- Thesis Examination Format Guidelines (PDF, 89KB)
- Thesis Examination Application Form (PDF, 169KB)
- Application for Embargo (PDF, 95KB)
- Research Thesis with a Creative Component Procedure (PDF, 155KB)
- Copyright in Your Digital Thesis Information Sheet (PDF, 110KB)
- HDR Corrections Report Form, (DOC, 44KB)
Examination Documents
Setting Supervisory Expectations
Candidates are required to complete a Supervisory Expectations Document in consultation with their supervisors within the first six months of candidature.
In setting the supervisory expectations, it is advisable to use the supplementary Paired Questions Task sheet, which lists a number of components of the supervisor-candidate relationship, and the degree to which each party is responsible. It is strongly recommended that the supervisor(s) and candidate complete the paired questions task independently and then meet to discuss the responses.
Recording Candidate-Supervisor Meetings
Candidates are encouraged to keep a record of all meetings with their supervisors. These may be in the form of brief notes and should be circulated to all supervisors (present at the meeting or not) to keep all up to date with progress. A focus on actions (with timeframes) is also recommended. A meeting log template has been prepared for such a purpose.
- Guidelines for Resourcing HDR Candidates (PDF, 23KB)
- Use of corporate stationery for research higher degree students (PDF, 308KB)
- Thesis Examination Guidelines (PDF, 146KB)
- Terms and conditions HDR Laptop scheme (PDF, 42KB)
- Guide to enrolment (PDF, 155KB)
- Guide to re-enrolment (PPT, 2.2MB)
- HDR Scholarship Guidelines (PDF, 100KB)
- Student Conduct Rule
- Code of Practice for Higher Degree by Research Candidature
- Rules Governing Higher Degrees by Research
- Australian Code for the Responsible Conduct of Research
- Doctoral Degree (Research) Awards and Program Schedule
- Masters Degree (Research) Awards and Programs Schedule
- English Language Proficiency Policy
- Enrolment Terms and Conditions (PDF, 115.83Kb)
- Intellectual Property Policy
- Intellectual Policy Procedure
- Authorship of Research Policy
- Liability and Personal Accident Insurance for Students on Fieldwork
A range of other student policies exist that also relate to research higher degree students. For more information see the policy library.
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The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas: Awabakal, Darkinjung, Biripai, Worimi, Wonnarua, and Eora Nations. We also pay respect to the wisdom of our Elders past and present.