Graduation documents

Your graduation documents consist of your testamur, official academic transcript and Australian Higher Education Graduate Statement (AHEGS).

These documents are all provided free upon graduating, however if you need replacement or extra copies, a processing fee will apply.  (NB extra copies of your testamur are not available.)

Printed Graduation documents delay

Due to the ongoing COVID-19 outbreak and the current stay-at-home orders in place in NSW we are currently unable to provide printed copies of graduation documents. Electronic documents can be accessed by My eQuals. We will continue to follow the NSW Health advice and will be able to provide printed documents when these orders are lifted.

Testamur

Your testamur is a legal document confirming you have completed an award course at the University of Newcastle and received a qualification.

It will have your legal name - as shown on other official documents, such as a birth certificate or passport – the date your award was officially conferred, the University’s seal, as well as the signatures of the Chancellor and Vice-Chancellor.

Official academic transcript

Your transcript details your:

  • Name
  • Student number
  • Program of study
  • Term and courses enrolled
  • The unit value of your courses
  • Marks for any courses completed
  • Grades

AHEGS

The Australian Higher Education Graduate Statement (AHEGS) is an Australian Government initiative designed “to make Australian qualifications recognised and renowned throughout the world”.

AHEGS describes your qualification in a clear and consistent way to potential employers and other higher education institutions, detailing:

  • Your award
  • Awarding institution
  • Your academic achievements
  • Description of the AHEGS.

You will receive a digital copy of your AHEGS during Graduation via the My eQuals system.

Receiving your Graduation documents

Printed graduation documents (testamur and official academic transcript) will be available either when you attend a graduation event or, if you do not attend, by registered post after the event has concluded. Please ensure your mailing address is up to date in AskUON.

The University of Newcastle will make digital documents available through the My eQuals portal, a secure and trusted provider of certified digital documents. Please ensure your nominated 'preferred' email address is kept up-to-date in AskUON so that you can access your digital documents when issued.

Information for Graduates from Trimesters 1 and 2 2021 and Semester 1 2021

Verified digital copies of your graduation documents will be made available to you in mid-September via My eQuals

 
Information for Graduates from Semester 2, Trimester 3, 2019, and all Semesters/Trimesters 2020

Verified digital copies of your graduation documents have been made available to you via My eQuals and these documents are available for viewing and sharing.

If you completed your degree in Semester 2, Trimester 3, 2019, or in 2020, you should have already received your graduation documents by Registered Post or collection if you replied to our email or if you attended a Graduation Ceremony. If you haven’t received your documents and would like to receive them, please email graduation@newcastle.edu.au.

Replacement Official academic transcript or AHEGS

An official academic transcript or paper copy of your AHEGS may be purchased at any time through the online Student Payment system.

Replacement Testamur

If your testamur has been lost or damaged, or you have changed your name, you may request a replacement for a fee of $150.

Because it is a legal document, you will be required to complete a Statutory Declaration and provide any additional supporting documentation which verifies why you require a replacement.

You will also be required to return your testamur before a new one can be provided if:

  • It has been damaged.
  • You are replacing it due to a name change.

A digital copy of your replacement testamur will also be made available to you via the My eQuals system.

For further information, please contact Graduation.

All new graduates of the University will now receive certified digital copies of their graduation documents through the My eQuals portal.

My eQuals is a secure and trusted provider of certified digital documents which allows you immediate access to your documents 24/7 from anywhere in the world. It also allows you to securely share your documents online with anyone, including employers and other universities. Digital documents last forever and are a practical, secure and more environmentally sustainable solution for document management.

What is My eQuals?

What documents are available in My eQuals?

Graduates of the University of Newcastle will have access to the following documents via the My eQuals platform:

  • Statement of Academic Record (Official Academic Transcript)
  • Australian Higher Education Graduate Statement (AHEGS)
  • Testamur

How do I access my digital documents?

New graduates

All new graduates will receive both a hardcopy of their Testamur and Official Academic Transcript, and a digital copy of their complete graduation document package.

Accessing the My eQuals system

You will receive an email notification to your ‘preferred’ email address (as nominated in myHub) when your verified digital documents are available for you. This email will provide you with a link to activate your My eQuals account. Once you have activated your account you will gain access to your documents and be able to view or share them as you wish.

Alumni

If you are a previous graduate from the university you may request a digital copy of your Testamur and Official Academic Transcript through the Student Payment system.

Past students

If you have studied courses with the University of Newcastle you can order a digital version of your Official Academic Transcript through the Student Payment system.

For more information, visit AskUON.

A full list of the University’s degree abbreviations can be found at the List of Current Awards PDF:

The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas: Awabakal, Darkinjung, Biripai, Worimi, Wonnarua, and Eora Nations. We also pay respect to the wisdom of our Elders past and present.