Receiving your graduation documents

Graduates are invited to the next round of ceremonies and graduation documents are produced for presentation at these ceremonies.

If you attend a graduation ceremony, you will presented with your graduation documents by the Chancellor. If you do not attend a graduation ceremony, you’ll need to wait until after the graduation ceremonies have concluded to receive your documents.

Important information

For students studying a program offered in Australia

Printed graduation documents (testamur and official academic transcript) will be available when you attend a graduation event.  If you do not attend, you can nominate to collect your graduation documents at Student Central or have these posted to you by registered post, after the event has concluded. Please ensure your full name* is listed accurately and your mailing address is up to date in AskUON (MyHub).

For students studying a program at an offshore campus

You will be contacted to with the option to change the order of your name* and the option to collect your printed graduation documents (testamur and official academic transcript) from Newcastle Australia Higher Institute of Education in Singapore or sent by courier to you. Please ensure your mailing address, phone number and preferred email is up to date in AskUON (MyHub).

*Please note: we can only print names that are your legal names. It must be the same name as your other official documents, ie birth certificate, passport, etc. We will not print nicknames, shortened, preferred or diminutive forms of your name, titles or initials.

When you attend a graduation event, The University of Newcastle will make digital documents available through the My eQuals portal, a secure and trusted provider of certified digital documents. Please ensure your nominated 'preferred' email address is kept up-to-date in AskUON (MyHub) so that you can access your digital documents when issued. If you do not attend a graduation event, digital documents will be made available to you via the My eQuals system when your graduation documents have been posted or are available for collection.

Replacement documents

Replacement Official academic transcript or AHEGS

An official academic transcript or paper copy of your AHEGS may be purchased at any time through the online Student Payment system.

Replacement Testamur

If your testamur has been lost or damaged, or you have changed your name, you may request a replacement for a fee of $150.

Because it is a legal document, you will be required to complete a Statutory Declaration and provide any additional supporting documentation which verifies why you require a replacement.

You will also be required to return your testamur before a new one can be provided if:

  • It has been damaged.
  • You are replacing it due to a name change.

A digital copy of your replacement testamur will also be made available to you via the My eQuals platform.

For further information, please contact Graduation.