Graduation documents and books

Your graduation documents include:

Testamur

Your testamur is a legal document that is made available when your degree is awarded. It is an official document which contains the University seal as well as the signatures of the Chancellor and Vice-Chancellor and President. Your testamur verifies that you have legally conferred your award and received a University qualification.

Replacement testamur

If your testamur has been lost or damaged, or you have changed your name, you may request a replacement testamur for a fee of $150. A digital copy of your replacement testamur will also be made available to you via the My eQuals system.

Please complete and submit the Request for Replacement of Testamur form (PDF, 473KB). Payment may be made through the Student Payment System.

As part of the application you will be required to complete a Statutory Declaration and provide any additional supporting documentation which verifies why you require a replacement.

Please note:

  • If your testamur has been damaged, you are required to return the damaged testamur to the University before a new one can be issued.
  • If you are replacing your testamur due to a name change, you are required to return your original testamur to the University before a new one can be issued.

For further information, please contact Graduation.


Official academic transcript

An official academic transcript is a document the University can provide that details your name, student number, program of study, term and courses enrolled. It also includes the unit value of those courses, your marks for any courses completed, and your grades.

If you have completed a degree, the name of this qualification and the date qualified will also appear on your transcript e.g. Qualified for the award of Bachelor of Design (Architecture) on 9 December 2017. You receive an official academic transcript at graduation with your testamur. A digital copy of these documents will also be made available to you via the My eQuals system shortly after your graduation ceremony.

An official academic transcript may be purchased at any time through the online Student Payment system.

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Australia Higher Education Graduation Statement

The University of Newcastle provides students with an Australian Higher Education Graduation Statement (AHEGS). The AHEGS doesn't replace the testamur or statement of academic record, but instead, it describes your qualification in a clear and consistent way to potential employers and other higher education institutions.

The AHEGS lists the following information:

  • your award
  • awarding institution
  • your academic achievements
  • description of the Australian Higher Education System.

You will receive a digital copy of your AHEGS during Graduation via the My eQuals system. If you require a paper copy of your AHEGS, this may be purchased through the online Student Payment system.

The Australian Higher Education Graduation Statement Structure, Guidelines and Appeal Process (PDF 52.1KB) provides further information.

Graduation documents FAQs

Your name will appear on your testamur and in the graduation book exactly as it appears on your invitation email. The testamur is a legal document and we can only print your legal names. It must be the same name as your other official documents i.e. birth certificate and passport.  Titles are not printed on graduation documents.

If you would prefer your name to be printed in an alternate order on your documents (for example: in Chinese format) you must contact Graduation.

If you require your graduation documents (testamur and official academic transcript) prior to your graduation ceremony, you may request an early release. A digital copy your testamur, official academic transcript and Australian Higher Education Graduate Statement (AHEGS) will also be made available to you via the My eQuals system at this time.

There is a $150 fee for the early release of graduation documents and you may purchase this through the Student Payment System.

Please note:

  • If you have not yet received an email from your Program Advisor confirming that you have completed your degree, do not purchase your early release;
  • Processing of these requests will take place after official approval to release documents has been received from the University’s Executive.  This may take up to six weeks from the date you are qualified to be received;
  • Graduation documents will not be released if you are indebted to the University;

UON Singapore graduates will have their graduation documents sent to UON Singapore upon completion and may collect their documents prior to the graduation ceremony. A digital copy of these documents will also be made available via the My eQuals system at this time. This will include testamur, official academic transcript and Australian Higher Education Graduate Statement (AHEGS).

You can choose to collect your graduation documents (testamur and official academic transcript) at Student Central Hunter (Callaghan Graduation Ceremonies) or Student Central Ourimbah (Central Coast Campus Graduation Ceremonies only) or to have your documents posted to you.

Your graduation documents will be produced after the graduation ceremonies have concluded and a digital copy of your testamur, official academic transcript and Australian Higher Education Graduate Statement (AHEGS) will also be made available to you via the My eQuals system.

Please email graduation@newcastle.edu.au to advise whether you would like to collect your documents or have them posted.

Please note: Graduates who responded via the online graduation registration form have already advised Graduation of their choice and only need to email if they would like to change this.

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Graduation ceremony books

February 2019April 2019July 2019
5 February 2019, Port Macquarie12, 15 to 17 April 2019, Callaghan Campus4 July 2019, Central Coast Campus
   
   
  

February 2018

14 February 2018, Port Macquarie

April 2018

5 and 6, 12 and 13 April 2018, Callaghan Campus

July 2018

5 and 6 July 2018, Central Coast Campus

September 2018

27 and 28 September 2018, Callaghan Campus

November 2018

24 November 2018, Singapore

20172016
February - 17 February 2017, Port Macquarie
April - 20 to 22 and 27 to 28 April 2017, Callaghan Campus
July - 6 and 7 July 2017, Central Coast Campus
September - 28 and 29 September 2017, Callaghan Campus
November - 18 November 2017, Singapore
February - 19 February 2016, Port Macquarie
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