Graduation documents and books
Your graduation documents include:
Your testamur is a legal document that is made available when your degree is awarded. It is an official document which contains the University seal as well as the signatures of the Chancellor and Vice-Chancellor and President. Your testamur verifies that you have legally conferred your award and received a University qualification.
If your testamur has been lost or damaged, or you have changed your name, you may request a replacement testamur for a fee of $150. A digital copy of your replacement testamur will also be made available to you via the My eQuals system.
Please complete and submit the Request for Replacement of Testamur form (PDF, 473KB). Payment may be made through the Student Payment System.
As part of the application you will be required to complete a Statutory Declaration and provide any additional supporting documentation which verifies why you require a replacement.
- If your testamur has been damaged, you are required to return the damaged testamur to the University before a new one can be issued.
- If you are replacing your testamur due to a name change, you are required to return your original testamur to the University before a new one can be issued.
For further information, please contact Graduation.
Official academic transcript
An official academic transcript is a document the University can provide that details your name, student number, program of study, term and courses enrolled. It also includes the unit value of those courses, your marks for any courses completed, and your grades.
If you have completed a degree, the name of this qualification and the date qualified will also appear on your transcript e.g. Qualified for the award of Bachelor of Design (Architecture) on 9 December 2017. You receive an official academic transcript at graduation with your testamur. A digital copy of these documents will also be made available to you via the My eQuals system shortly after your graduation ceremony.
An official academic transcript may be purchased at any time through the online Student Payment system.
Australia Higher Education Graduation Statement
The University of Newcastle provides students with an Australian Higher Education Graduation Statement (AHEGS). The AHEGS doesn't replace the testamur or statement of academic record, but instead, it describes your qualification in a clear and consistent way to potential employers and other higher education institutions.
The AHEGS lists the following information:
- your award
- awarding institution
- your academic achievements
- description of the Australian Higher Education System.
Graduation documents FAQs
Your name will appear on your testamur and in the graduation book exactly as it appears on your invitation email. The testamur is a legal document and we can only print your legal names. It must be the same name as your other official documents i.e. birth certificate and passport. Titles are not printed on graduation documents.
If you would prefer your name to be printed in an alternate order on your documents (for example: in Chinese format) you must contact Graduation.
If you require your graduation documents (testamur and official academic transcript) prior to your graduation ceremony, you may request an early release. A digital copy your testamur, official academic transcript and Australian Higher Education Graduate Statement (AHEGS) will also be made available to you via the My eQuals system at this time.
There is a $150 fee for the early release of graduation documents and you may purchase this through the Student Payment System.
- If you have not yet received an email from your Program Advisor confirming that you have completed your degree, do not purchase your early release;
- Processing of these requests will take place after official approval to release documents has been received from the University’s Executive. This may take up to six weeks from the date you are qualified to be received;
- Graduation documents will not be released if you are indebted to the University;
UON Singapore graduates will have their graduation documents sent to UON Singapore upon completion and may collect their documents prior to the graduation ceremony. A digital copy of these documents will also be made available via the My eQuals system at this time. This will include testamur, official academic transcript and Australian Higher Education Graduate Statement (AHEGS).
You can choose to collect your graduation documents (testamur and official academic transcript) at Student Central Hunter (Callaghan Graduation Ceremonies) or Student Central Ourimbah (Central Coast Campus Graduation Ceremonies only) or to have your documents posted to you.
Your graduation documents will be produced after the graduation ceremonies have concluded and a digital copy of your testamur, official academic transcript and Australian Higher Education Graduate Statement (AHEGS) will also be made available to you via the My eQuals system.
Please email email@example.com to advise whether you would like to collect your documents or have them posted.
Please note: Graduates who responded via the online graduation registration form have already advised Graduation of their choice and only need to email if they would like to change this.