Graduation documents and books

Your graduation documents include:

Testamur

How will my name be printed on my graduation documents?

Your name will appear on your testamur and in the graduation book exactly as it appears on your invitation letter. The testamur is a legal document and we can only print your legal names. It must be the same name as your other official documents i.e. birth certificate and passport.  Titles are not printed on graduation documents.

Can I get my graduation documents before my graduation ceremony?

If you require your graduation documents prior to your graduation ceremony, you may request an early release. A digital copy of your graduation documents will also be made available to you via the My eQuals system at this time. This will include your testamur, Australian Higher Education Graduate Statement (AHEGS) and transcript.

There is a $150 fee for the early release of graduation documents and you may purchase this through the Student Payment System.

As part of your early release, a digital copy of your graduation documents will be made available to you via the My eQuals system. This will include your testamur, Australian Higher Education Graduate Statement (AHEGS) and official academic transcript.

Please note:

  • If you have not yet received an email from your Program Advisor confirming that you have completed your degree, do not purchase your early release;
  • Processing of these requests will take place after official approval has been received from the University’s Executive which may take up to six weeks to be received;
  • Graduation documents will not be released if you are indebted to the University;

UoN Singapore graduates will have their graduation documents sent to UON Singapore upon completion and may collect their documents prior to the graduation ceremony. A digital copy of these graduation documents will also be made available via the My eQuals system at this time. This will include testamur, Australian Higher Education Graduate Statement (AHEGS) and official academic transcript.

Replacement testamur

If your testamur has been lost or damaged, or you have changed your name, you may request a replacement testamur for a fee of $150. A digital copy of your replacement testamur will also be made available to you via the My eQuals system.

Please complete and submit the Request for Replacement of Testamur form (PDF, 473KB). Payment may be made through the Student Payment System.

As part of the application you will be required to complete a Statutory Declaration and provide any additional supporting documentation which verifies why you require a replacement.

For further information, please contact Graduation.

I didn't attend my graduation ceremony, how do I apply for my graduation documents?

You can choose to collect your graduation documents at Student Central Hunter (Callaghan Graduation Ceremonies) or Student Central Ourimbah (Central Coast Campus Graduation Ceremonies only) or to have your documents posted to you.

Your graduation documents will be produced after the graduation ceremonies have concluded and a digital copy of these documents will also be made available to you via the My eQuals system. This will include your testamur, Australian Higher Education Graduate Statement (AHEGS) and official academic transcript.

Please email graduation@newcastle.edu.au to advise whether you would like to collect your documents or have them posted.

Please note: Graduates who responded via the online graduation registration form have already advised Graduation of their choice and only need to email if they would like to change this.


Official academic transcript

An Official Academic Transcript, is a document the University can provide that details your name, student number, program of study, term and courses enrolled. It also includes the unit value of those courses, your marks for any courses completed, and your grades.

If you have completed a degree, the name of this qualification and the date qualified will also appear on your transcript e.g. Qualified for the award of Bachelor of Design (Architecture) on 9 December 2017. You receive an Official Academic Transcript at graduation with your testamur and AHEGS. A digital copy of these documents will also be made available to you via the My eQuals system shortly after your graduation ceremony.

You may also need a transcript during your degree, e.g. for work placement, etc.

An Official Academic Transcript can be purchased at any time through the online Student Payment system.


Australia Higher Education Graduation Statement

The University of Newcastle provides students with an Australian Higher Education Graduation Statement (AHEGS). The AHEGS doesn't replace the testamur or statement of academic record, but instead, it describes your qualification in a clear and consistent way to potential employers and other higher education institutions.

The AHEGS lists the following information:

  • your award
  • awarding institution
  • your academic achievements
  • description of the Australian Higher Education System.

If you need a replacement or additional copy, please complete the Request for Replacement or Additional AHEGS form (PDF, 125KB).

The Australian Higher Education Graduation Statement Structure, Guidelines and Appeal Process (PDF 52.1KB) provides further information.

Verification of award

Information about what is included in this letter and how to order one can be found at Ask UoN.

You can also view a sample of the verification of award letter


Graduation ceremony books

February

17 February 2017, Port Macquarie

April

20 to 22 April and 27 to 28 April 2017l, Callaghan Campus

July

6 and 7 July 2017 at Central Coast Campus

September

28 and 29 September 2017, Callaghan Campus

November

18 November 2017, Singapore

February

19 February 2016, Port Macquarie

April

31 March, 1, 2, 7 and 8 April 2016, Callaghan Campus

July

7 and 8 July 2016, Central Coast Campus

September

29 and 30 September 2016, Callaghan Campus

November

26 November 2016, Singapore

2015
  
2014
 
February20 February 2015, Port Macquarie February28 February 2014, Port Macquarie
April9, 10, 11, and 17 April 2015 at Callaghan Campus, 16 April 2015 at the Civic Theatre, Newcastle April23, 24, 30 April and 1, 2 May 2014, Callaghan Campus
July1 and 2 July 2015 at Central Coast Campus July3 and 4 July 2014, Central Coast Campus
October1 and 2 October 2015, Callaghan Campus October2 and 3 October 2014, Callaghan Campus
November28 November 2015, Singapore November22 November 2014, Singapore
     
2013
  
2012
 
February1 March 2013, Port Macquarie February24 February 2012, Port Macquarie
April4, 5, 6, 12 and 13 April 2013, Callaghan Campus April12, 13, 14, 20 and 21 April 2012, Callaghan Campus
June27 and 28 June 2013, Central Coast Campus June28 and 29 June 2012, Central Coast Campus
October3 and 4 October 2013, Callaghan Campus October4 and 5 October 2012, Callaghan Campus
November16 November 2013, Singapore November17 November 2012, Singapore
November19 November 2013, Hong Kong November21 November 2012, Hong Kong
     
2011
  
2010
 
February26 February 2011, Port Macquarie February18 and 19 February 2010, Central Coast Campus
April28, 29 and 30 April 2011, Callaghan Campus (2 books) April7 to 10 April 2010, Callaghan Campus
May6 and 7 May 2011, Callaghan Campus October7 and 8 October 2010, Callaghan Campus
June29 June 2011, Central Coast Campus November22 November 2010, Singapore
October6 and 7 October 2011, Callaghan Campus November24 November 2010, Hong Kong
November19 November 2011, Singapore   
November22 November 2011, Hong Kong   
1953 to 2009
Graduation Books from 1953 to 2009 can be viewed in the Library archives.

Occasional speakers

The list of Occasional Speakers at graduation ceremonies from 1970 to the current time is available here.