Parking permits

There are three types of parking permits available for staff parking at the Newcastle campus at Callaghan, Newcastle City precinct or Central Coast campus at Ourimbah.

Staff parking permits allow you to park in spaces marked as Staff or General at our Newcastle campus (Callaghan) and Newcastle City precinct. Parking in Rideshare bays is only allowed if the driver has a matched trip using the Liftango RideShare app.

Permits should be clearly displayed on the inside lower left hand side of your windscreen and are transferable between vehicles. Traffic and parking rules apply. For more information on parking on campus check out the attached information sheet.

Permit options

Staff based at campuses where parking fees are payable can choose to have their parking paid as a payroll deduction or pay the full cost of the permit upfront – eligibility criteria apply. Please collect your new parking permit prior to the university shutdown period or as soon as you return to work next year to avoid a possible parking infringement.

If you would like to just get a validation permit which authenticates you as a staff member and you display with  a day ticket, see staff validation permits.

You can buy either an annual or half yearly permit. Only EFTPOS and credit cards are accepted as there are no cash facilities available at the office. Permits expire each year on the 31st December.

Please display both permits when you pick up your new permit and remove the expired permit from the 1st January.

Parking fees for 2020 – increase in line with CPI.

TYPE OF PERMIT

UPFRONT PAYMENT

PAYROLL DEDUCTION

Full Year

Half Year

Per fortnight

Staff Parking

$425.00

$212.50

$16.30

Reserved Parking

$973.00

N/A

$37.48

Staff Validation

No cost for permit however a daily parking ticket must be purchased where applicable.

Half yearly permits can be bought for semester one (valid 1 January to 30 June) or semester two (valid 1 July to 31 December). Permits for semester two are on sale from mid June.

For staff on continuing payroll deductions, we can issue to UON teams in bulk as we approach a new issuing period. Please complete the Bulk Authorisation sheet including colleagues’ signatures before emailing IFS at 16500@newcastle.edu.au. Each staff member will need to indicate whether they are currently receiving or would like to start payroll deductions before signing off.

Please allow adequate notice to fulfill the order – IFS will contact you to let you know when they are all ready to be picked up.

Managing your payroll deductions

Once payroll deductions commence, it is the staff member's responsibility to ensure that you advise IFS or HR to cease deductions when necessary. This may mean a change of primary campus, contract or any circumstance meaning you no longer want the deductions taken from your pay.

For staff paying for parking via payroll, if your employment circumstances have changed in a way which may affect your parking arrangements, you must notify the IFS Customer Service Team on 16500@newcastle.edu.au. If you do not advise IFS of any changes to your employment circumstances your automatic payroll deduction will continue. Please be aware that your automatic payroll deductions will continue even when the permit expires at the end of each year.

Your payroll deductions can be stopped by physically returning the permit to IFS. As soon as the permit is returned to us, IFS will work with Human Resources to stop your payroll deductions.

For more information on all your travel choices, including Active Travel and RideSharing, visit: www.newcastle.edu.au/5wayscallaghan or www.newcastle.edu.au/5wayscity

How to get a permit

To buy your permit visit Infrastructure and Facilities Services, in the Services Building at Newcastle campus between 8.00am and 4.00pm, Monday to Friday. Please take photo ID, preferably your staff ID card, and your staff number.

If you wish to collect a colleagues or a family members parking permit for them, they must provide written authorisation to 16500@newcastle.edu.au.

Staff Validation permits

For staff who work part time or choose other methods of travel for some days of the week, the staff validation permit may be a good option. The staff validation permit is issued for free to eligible staff.

At Callaghan campus, the staff validation permit must be displayed in conjunction with a paid ticket to be valid. Paid options include a Scratch and Display ticket or a day ticket from the ticket machine.

At our Ourimbah campus, the staff validation permit entitles the driver to park in a staff bay. Parking is free at Ourimbah.

Under the University's Rules Governing Traffic and Parking, failure to display a valid permit may result in the issue of a Penalty Notice by University Safety and Security staff. Penalty notices must be paid to Revenue NSW.

How to get a permit

To get a staff validation permit please either:

This permit allows you to park in bays marked as Reserved permit holders only.

Payroll deductions are available and you can salary sacrifice. Eligibility conditions apply.

Parking fees for 2019 – increase in line with CPI.

TYPE OF PERMIT

UPFRONT PAYMENT

PAYROLL DEDUCTION

Per annum

Per semester

Per fortnight

Staff Parking

$419.70

$209.80

$16.10

Reserved Parking

$960.50

N/A

$37.00

Half yearly permits can be bought for semester one (valid 1 January to 30 June) or semester two (valid 1 July to 31 December). Permits for semester two are on sale from mid June.

Once payroll deductions commence, it is your responsibility to ensure that you advise IFS or HR to cease deductions when necessary. This may mean a change of primary campus, contract or any circumstance meaning you no longer want the deductions taken from your pay.

For staff paying for parking via payroll, if your employment circumstances have changed in a way which may affect your parking arrangements, you must notify the IFS Customer Service Team on 16500@newcastle.edu.au. If you do not advise IFS of any changes to your employment circumstances your automatic payroll deduction will continue. Please be aware that your automatic payroll deductions will continue even when the permit expires at the end of each year.

Your payroll deductions can be stopped by physically returning the permit to IFS. As soon as the permit is returned to us, IFS will work with Human Resources to stop your payroll deductions.

Under the University's Rules Governing Traffic and Parking, failure to display a valid permit may result in the issue of a Penalty Notice by UON Safety and Security staff. Penalty notices must be paid to Revenue NSW.

Upfront payment

You can pay for your permit upfront at the Infrastructure and Facilities Services office (SER Building) using EFTPOS or credit card (except American Express). Cash is not accepted.

If you return your staff parking permit before the end of the permit period, you may be eligible for a pro rata refund.

How to get a permit

To see if you qualify for this permit, please contact Infrastructure and Facilities Services.


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