Parking permits

There are multiple parking permits available for staff, contractors and visitors at Callaghan, Newcastle City and Central Coast campuses.

For more information on other ways to get to campus, click here.

Staff parking permits allow you to park in spaces marked as Staff or General at our Newcastle campus (Callaghan) and Newcastle City precinct. Traffic and parking rules apply.


Permit options

Staff have the option to buy an annual or a half yearly permit.

Yearly permits can be purchased from mid-December and are valid from 1 January to 31 December of the following year.

Half year payments relate to 6 monthly periods from January to June and July to December. In the case of semester 1, the first half year ending date will be extended to include the last day of semester date, where this occurs in July. Permits for semester two are on sale from mid-June.

Only EFTPOS and credit cards are accepted as there are no cash facilities available at the office.

Please display both permits when you pick up your new permit and remove the expired permit from 1 January.

If you would rather get a validation permit which authenticates you as a staff member and you display with a day ticket, see staff validation permits.


Cost

Staff based at campuses where parking fees are payable can choose to have their parking paid as a payroll deduction or pay the full cost of the permit upfront. Eligibility criteria applies.

Type of permitFull year
(upfront cost)
Half year
(upfront cost)
Payroll deduction
(per fortnight)
Staff parking$425.00$212.50$16.30

Updated to reflect 2020 costs on 4/12/19.


Display

Permits should be clearly displayed on the inside lower left hand side of your windscreen and are transferable between vehicles. Click here for more information on parking on campus.

Under the University's Rules Governing Traffic and Parking, failure to display a valid permit may result in the issue of a Penalty Notice by Safety and Security Services. Penalty notices must be paid to Revenue NSW.


Bulk authorisation

For staff on continuing payroll deductions, we can issue to University teams in bulk as we approach a new issuing period. Please complete the Bulk Authorisation sheet including your colleagues’ signatures before emailing Infrastructure and Facilities Services at 16500@newcastle.edu.au. Each staff member will need to indicate whether they are currently receiving or would like to start payroll deductions before signing off.

Please allow adequate notice to fulfill the order. IFS will contact you to let you know when they are all ready to be picked up.


Managing your payroll deductions

Once payroll deductions commence, it is the staff member's responsibility to ensure that you advise IFS or HR to cease deductions when necessary. This may mean a change of primary campus, contract or any circumstance meaning you no longer want the deductions taken from your pay.

If your employment circumstances change and affect your parking arrangements and payroll deductions, you must notify the IFS Customer Service Team on 16500@newcastle.edu.au. If you do not advise IFS of any changes to your employment circumstances your automatic payroll deduction will continue. Please be aware that your automatic payroll deductions will continue even when the permit expires at the end of each year.

Your payroll deductions can be stopped by physically returning the permit to IFS. As soon as the permit is returned to us, IFS will work with Human Resources to stop your payroll deductions.

For more information on all your travel choices, click here.


How to get a permit

Visit Infrastructure and Facilities Services located in the Services Building at Callaghan campus between 8am and 4pm, Monday to Friday. Please bring along photo ID (preferably your staff card), and your staff number.

Please collect your new parking permit prior to the university shutdown period or as soon as you return to work next year to avoid a possible parking infringement.

If you wish to collect a colleagues or a family members parking permit for them, they must provide written authorisation via email to 16500@newcastle.edu.au.

For staff who work part time or choose other methods of travel for some days of the week, the staff validation permit may be a better option.


Cost

The staff validation permit is issued for free to eligible staff.


Display

At Callaghan campus, the staff validation permit must be displayed in conjunction with a paid ticket to be valid. Paid options include a Scratch and Display ticket or a daily ticket from the ticket machine.

At Ourimbah campus, the staff validation permit entitles the driver to park in a staff bay. Parking is free at Ourimbah.

Under the University's Rules Governing Traffic and Parking, failure to display a valid permit may result in the issue of a Penalty Notice by University Safety and Security staff. Penalty notices must be paid to Revenue NSW.


How to get a permit

To get a staff validation permit please either:

This permit allows you to park in bays marked as Reserved permit holders only. Traffic and parking rules apply.


Cost

Eligible staff can choose to have their parking paid as a payroll deduction or pay the full cost of the permit upfront.

Type of permitFull year
(upfront cost)
Half year
(upfront cost)
Payroll deduction
(per fortnight)
Reserved parking$973.00N/A$37.48

Updated to reflect 2020 costs on 4/12/19.


Display

Permits should be clearly displayed on the inside lower left hand side of your windscreen and are transferable between vehicles. Click here for more information on parking on campus.

Under the University's Rules Governing Traffic and Parking, failure to display a valid permit may result in the issue of a Penalty Notice by Safety and Security Services. Penalty notices must be paid to Revenue NSW.


Managing your payroll deductions

Once payroll deductions commence, it is your responsibility to ensure that you advise IFS or HR to cease deductions when necessary. This may mean a change of primary campus, contract or any circumstance meaning you no longer want the deductions taken from your pay.

If your employment circumstances change and affect your parking arrangements and payroll deductions, you must notify the IFS Customer Service Team on 16500@newcastle.edu.au. If you do not advise IFS of any changes to your employment circumstances your automatic payroll deduction will continue. Please be aware that your automatic payroll deductions will continue even when the permit expires at the end of each year.

Your payroll deductions can be stopped by physically returning the permit to IFS. As soon as the permit is returned to us, IFS will work with Human Resources to stop your payroll deductions.

For more information on all your travel choices, click here.


How to get a permit

To see if you qualify for this permit, please contact Infrastructure and Facilities Services on (02) 4921 6500 or email.

Contractors with an agreement to complete maintenance based activity for the University may be eligible for a service parking permit for parking in a designated Service parking bay. Service parking permits are valid for the calendar year issued.


Permit options

Annual electrostatic service permit

Issued to contractors and service providers who provide a maintenance service to the University on a regular basis. The provision of a service permit is to allow contractors to park close to where they are working while accessing equipment from their vehicle. These permits can be transferred between vehicles.

Temporary service permit

Allows contractors to park in a Service bay for a maximum of 30 minutes (unless officially authorised by Infrastructure and Facilities Services for an extended period). If you are parking for longer than 30 minutes you need to use Staff and General parking areas and display a valid paid ticket or valid permit.


Display

Permits should be clearly displayed on the inside lower left hand side of your windscreen and are transferable between vehicles. Click here for more information on parking on campus.

Under the University's Rules Governing Traffic and Parking, failure to display a valid permit may result in the issue of a Penalty Notice by Safety and Security Services. Penalty notices must be paid to Revenue NSW.


How to get a permit

Speak to your University representative about your eligibility to access a service permit.

Click here for general transport and parking information, including terms and conditions for parking on University property.

Refunding or transferring your permit

Permit fees will be refunded on application and return of the permit on a pro-rata basis for full months remaining before the expiry date. Permit fees will not normally be refunded under any other circumstances. In the case of payroll deductions, deductions may be cancelled for any periods of approved leave after the first 8 weeks of absence, or for full periods only, and subject to the return of the permit.

Lost, stolen or damaged parking permits will not be replaced. A member of staff paying for a parking permit by payroll deductions may apply for a replacement permit by supplying the Deputy Director, Campus Services with a signed Statutory Declaration, outlining the circumstances of the loss. A ten dollar ($10.00) replacement fee will apply.

Your permit may be transferred between vehicle owner/drivers.

Rideshare Save your car and your money

Got questions about parking permits?

Please contact the Infrastructure and Facilities customer service team on (02) 4921 6500 or via email.