How to apply

Applying to live on campus doesn’t have to be stressful if you are prepared! Let us walk you through some tips, the steps involved in the application process and what to do next if you get an offer. Just remember living on campus is popular, so we recommend that when applications open on Thursday 7 October 2021 at 10:00am, you apply as soon as possible.


What you'll need

Before you start your application make sure you have a recent passport style photo, a valid credit or debit card and a valid email address. These are used to create your resident profile and will be requested during the application process.


How to apply

  1. Visit the Student Living Accommodation Portal  - newcastle.edu.au/accommodationportal
  2. Register as a new user or login.
    Note: Hotmail, iCloud and Live accounts may send our emails to your junk/spam folder. Please ensure you check this folder regularly. If you have already set up a login please use this as creating more than one account may delay your application.
  3. Upload a passport style photo. Please ensure your photo is clear, showing your head and shoulders only and only includes yourself.
  4. Select the ‘Application’ tab.
  5. Select your preferred contract term
  6. Select your  campus of study. If you’re studying at Newcastle City campus please select Newcastle campus.
  7. Select your preferred Living Environment. Choose from Gender, Lifestyle, General or Postgraduate areas.
  8. Select up to four  room preferences. If you’re studying at Ourimbah campus please select Blue Gum House only.
  9. Pay the non-refundable application fee. Visa or Mastercard accepted.
  10. Review your application details, then click ‘Submit Application’.

What next?

Once you receive your accommodation offer, follow these steps to accept it:

  1. Select ‘Application’ tab on the portal and select the contract with the status of ‘Place Offered’
  2. Review the details of your offer
  3. Accept your offer by selecting ‘Accept’ in the Accept or Decline Room Allocation box then click ‘Reply’
  4. Review and accept the Terms and Conditions by clicking ‘Agree’ then click ‘Next’
  5. You will then receive a copy of your completed Occupancy Licence Agreement via email
  6. Make your Room Deposit, Room Fees in Advance and Community Levy payments
  7. Finalise your acceptance.

How are Student Living accommodation applications processed?  

Student Living values diversity and supports a vibrant community.

In line with the University of Newcastle’s Looking Ahead 2020 - 2025 Strategic Plan, our allocation process is:

  1. Guaranteed accommodation in Newcastle for Indigenous and / or Torres Strait Islander students. *
  2. Guaranteed accommodation in Newcastle for students who receive an offer to the University of Newcastle via the Schools Recommendation Scheme (New applicants only) *
  3. Prioritising students coming from a regional or remote location. *

The 2022 International student applications process will remain the same. We will also continue to support international applicants from partnered cohort groups.

*Conditions apply


1. Guaranteed accommodation for Aboriginal and/or Torres Strait Islander students

Establishing Status

Aboriginal and/or Torres Strait Islander students will receive guaranteed entry to accommodation on campus upon completion of an accommodation application.1

The successful completion of an accommodation application includes the finalisation of the university’s Establishing Status process.2

Available on the University’s website, the Establishing Status Policy reflects the University’s commitment to Aboriginal and Torres Strait Islander Peoples and Reconciliation as outlined in the University’s Strategic Plan and Reconciliation Action Plan.

Starting with applications for Semester One 2022 on campus accommodation, access to guaranteed accommodation for new Australian Aboriginal and/or Torres Strait Islander residents will be based on the completion of the Establishing Aboriginality and/or Torres Strait Islander Status Procedure, which contains the application form.

Returning residents will not need to establish their status in order to continue to live on campus. For more information on how to complete the Establishing Status process please contact PVCIndigenous@newcastle.edu.au

1 Guaranteed accommodation refers to complete applications received by 5:00pm Tuesday 7 December 2021. Any applications completed or received after this time will be prioritised on Callaghan campus only due to limited capacity at Ourimbah.

2 Should accommodation applicants not wish to complete the Establishing Status process their accommodation application will be assessed in line with other applications and no guarantee applied.


2. Guaranteed accommodation in Newcastle for students who receive an offer through the Schools Recommendation Scheme

Students who receive a Schools Recommendation Scheme (SRS) offer in the November Round 1 will receive guaranteed accommodation3.

Guaranteed accommodation excludes students located in the following postcodes 2264, 2265, 2267, 2278, 2280, 2281, 2282, 2283, 2284, 2285, 2286, 2290, 2287, 2289, 2291, 2292, 2293, 2294, 2295, 2296, 2297, 2298, 2299, 2300, 2301, 2302, 2303, 2304. 2305, 2306, 2307, 2308, 2309, 2310.

3 Guaranteed 2022 accommodation place subject to Student Living receiving the student’s accommodation application by 21 November 2021.


3. Priority allocation for students coming from a regional or remote location

Student Living will prioritise accommodation applications for students from a regional or remote location.

For students applying for a place at the Callaghan (Newcastle) campus accommodation, this priority allocation will exclude students located in the following postcodes 2264, 2265, 2267, 2278, 2280, 2281, 2282, 2283, 2284, 2285, 2286, 2290, 2287, 2289, 2291, 2292, 2293, 2294, 2295, 2296, 2297, 2298, 2299, 2300, 2301, 2302, 2303, 2304. 2305, 2306, 2307, 2308, 2309, 2310.

Any students living outside of the above postcodes will be considered as regional or remote and will be prioritised for a place at the Callaghan campus accommodation.

As well as providing eligible students with guaranteed accommodation and priority allocation, Student Living also using the work of room profiling and living environment allocation to build a community of new and returning residents, from different backgrounds and all areas and levels of study. We do our best to ensure the most balanced community we can through allocating a mix of different profiles within each area.

A profile includes gender identification, returner or new resident, or international or domestic. Through doing this we encourage residents to meet new people and get the most out of their residential experience. We do however offer a range of living preferences where residents who have a similar approach to living may reside together. With this in mind, we now offer rooms in the following living environments*: lifestyle, gender and Postgraduate, Honours and Research Higher Degree specific areas. General areas are also available.

*Note: These are driven entirely by demand. Selecting one of these doesn’t guarantee you a place on-campus, but it does help with rooming allocations

The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas: Awabakal, Darkinjung, Biripai, Worimi, Wonnarua, and Eora Nations. We also pay respect to the wisdom of our Elders past and present.