ARC Linkage Grants information for University of Newcastle Researchers

Linkage Projects

For Funding Commencing in 2017

Research Office Contact:
research-applications@newcastle.edu.au

The Linkage Projects scheme (2017 round) is run on a continuous basis and proposals can be submitted at any time up to Tuesday 19 December 2017

The Linkage Projects scheme provides funding to Eligible Organisations to support research and development (R&D) projects which are collaborative between higher education researchers and other parts of the national innovation system, which are undertaken to acquire new knowledge, and which involve risk or innovation.

Proposals for funding under the Linkage Projects scheme must include at least one Partner Organisation. The Partner Organisation must make a contribution in cash and/or in kind to the project. The combined Partner Organisation contributions for a Proposal (i.e. the total of the cash and in-kind contributions of the Partner Organisations) must at least match the total funding requested from the ARC.

From July 1 2016, the ARC Linkage Project scheme will be continuous with no fixed closing date.  The continuous assessment process will result in the progression of assessment for individual proposals once they are submitted in RMS.

Please note that previously unsuccessful Linkage Projects proposals may be submitted again. Applicants will be given the opportunity to identify if a similar proposal was previously submitted under the Linkage Projects scheme, and to provide details regarding how the current proposal differs from the previously submitted proposal. The ARC uses a ‘fast-track’ process to enable them to inform applicants of outcomes as soon as possible.  High and Low ranked proposals are fast-tracked through the assessment process with outcomes announced as early as possible after submission.  Outcomes for all other proposals are expected to be announced approximately six months after submission.

For further information, please visit the Linkage Projects page on the ARC website.


Key Dates

The Linkage Projects scheme (2017 round) is run on a continuous basis and proposals can be submitted at any time up to Tuesday 19 December 2017.

Applications open in RMS

Friday 23 December 2016

UON Eligibility and Compliance Check Bookings open

Friday 6 January 2017

UON Eligibility & Compliance Check 2 weeks prior to planned submission to ARC
Certification (Written Evidence)1 week prior to planned submission to ARC
UON Deadline for Final Application1 week prior to planned submission to ARC
Request Not to Assess At time of proposal submission
ARC Close The last day for submitting proposals under the 2017 round of the Linkage Projects scheme is Tuesday 19 December 2017.
Rejoinders With the move to a continuous application process, there is not a fixed time for rejoinders.  The research office will be notified two weeks in advance of the rejoinder opening for a proposal and applicants will have approximately one week to complete the rejoinder after opening.
Announcement Approximately six months from the proposal submission date

ARC Linkage Grant Submission Procedure

  • Please note that the Research Office is unable to provide advice on any grant or fellowship scheme after the Eligibility and Compliance Check period unless you have obtained a booking.

IF YOU DO REQUIRE AN ELIGIBILITY AND COMPLIANCE CHECK

IF YOU DO NOT REQUIRE AN ELIGIBILITY AND COMPLIANCE CHECK

1. Booking must be made at least 10 working days before your preferred submission date of your ARC Linkage application.

To make a booking for an eligibility and compliance check for the ARC Linkage Grant scheme, you need a valid RMS  Application ID for an application that has UON listed as the Administering Institution.

Please note: An Application ID will only secure one booking and cannot be used to make multiple bookings for the same application.

Online Booking System

  • 1. The Research Office is unable to provide advice on any ARC   Linkage grant after the Eligibility and Compliance Check period unless an   Eligibility and Compliance Check was completed.

Please note; your application will not receive any form of check prior to submission to the ARC and you as the lead CI are responsible for the Eligibility of your application.

2. By 9am on the date of the booking, you are required to ‘Submit to the Research Office’ your final, submission-ready ARC Linkage Grant application in RMS  and forward your complete, fully-signed Cover Sheet, all CI/PI/Organisation Certifications/Written Evidence and your Request Not to Assess form (if applicable) to research-applications@newcastle.edu.au

Please note; RMS requires all tabs within your application to be ‘Green’ in order for the ‘Submit to the Research Office’ button to be enabled. This requires all sections to be complete and all the required pdf. documents to be uploaded.

 

3. Feedback will be provided by email to the CI by the Research Office within 3 working days.

4. By 9am 2 working days prior to the date which you would like the application submitted to the ARC you are required to ‘Submit to Research Office’ your final, submission ready application in RMS.

Please note; the Research Office will not be re-checking your application prior to submission, therefore you, as the lead Chief Investigator, are responsible for the eligibility of any changes you have made to your application that do not align with the feedback provided to you in your Eligibility and Compliance Check.

2. By 9am 2 working days prior to the date which you would like the application submitted to the ARC you are required to ‘Submit to Research Office’ your final, submission ready ARC Linkage application in RMS  and forward your complete, fully-signed Cover Sheet, all CI/PI/Organisation Certifications/Written Evidence and your Request Not to Assess form (if applicable) to research-applications@newcastle.edu.au

Please note; The Research Office is unable to submit your application to the ARC until all CI, PI and  Organisation Certifications (Written Evidence) and a completed, fully signed cover sheet is received.

5. Research Office will submit your final application to the ARC once institutional approval has been obtained.

3. Research Office will submit your final application once institutional approval have been obtained

  • Eligibility and Compliance Checks ARE NOT compulsory but highly recommended. If you opt to not book in for an Eligibility and Compliance Check, your application will not receive any form of check prior to submission to the ARC and you as the lead CI are responsible for the eligibility of your application.
  • Please note that the Research Office is unable to provide advice on any grant or fellowship scheme after the Eligibility and Compliance Check Period unless an Eligibility and Compliance Check was completed.
  • Please also note that, no application is approved for submission without the provision of a completed, fully signed cover sheet and if applicable, all CI, PI and Partner Organisation Certifications (Written Evidence).

If you have any further questions, please email research-applications@newcastle.edu.au


Final Reports and Eligibility

It is now an eligibility requirement for all ARC schemes that:

  • At the time of the submission of a Proposal, all obligations regarding previously funded Projects involving the participants named on the Proposal must have been fulfilled to the satisfaction of the ARC. Such obligations include the provision and acceptance of satisfactory Progress and Final Reports. (Discovery Funding Rules 2018; A6.2.2/Linkage Funding Rules 2018; A7.1.5)
  • A Final Report must be submitted for the Project within 12 months of the final payment or within 12 months of the final ARC approved Project end date. The form for this report will be made available by the ARC in RMS, with instructions on the ARC website. (Discovery Funding Rules 2018; A10.2.1/Linkage Funding Rules 2018; A11.2.1)

The ARC have advised that proposals which list a CI with an outstanding final report at the time of submission will be ruled ineligible.

Unfortunately, the administrative access our Office has in RMS does not allow us to verify the status of final reports for CIs from other institutions. Therefore, we strongly encourage the lead CI to ask each CI listed on their proposal to check the status of all final reports flagged in RMS, to ensure that eligibility requirements are met.  Final reports that are overdue for UON CIs must be completed as soon as possible and submitted to RMS no later than 3 weeks prior to the ARC closing deadline for the scheme under application.

Final report status can be found in RMS by selecting ‘Final Reports’ under ‘Applicant Project Management’.  This will lead to a page displaying the status and due date of all final reports for projects the CI is listed on.

We highly recommend that the lead CI asks each participating CI on their application to take a screenshot of the final report status page in RMS for their records, in the case of eligibility queries.


Documents

Prior to submission of an application, applicants are to ensure they have read all relevant reference material outlined on the Linkage Project page of the ARC website, including:

ARC

UON


Heart Foundation Partnership Engagement Grants

The Heart Foundation Partnership Engagement Grants (PEG) enable researchers to partner with the Heart Foundation to apply for NHMRC, ARC and other funding, for large-scale cardiovascular research projects.  The scheme is predominantly aimed at NHMRC Partnerships for Better Health Projects (Partnership Projects) and ARC Linkage Projects, but other partnership grant types will be considered. The grants provide financial (up to $150,000), reputational and in-kind support.  The Heart Foundation may agree to enter into up to two partnership projects in any PEG round.


AusIndustry R&D Tax Incentive

Under the R&D Tax Incentive, businesses can offset the cost of eligible R&D that is undertaken by them or through partners such as universities. This could be through eligible expenses in an ARC Linkage Projects grant, contract research, or a Cooperative Research Centre (CRC).

The R&D Tax Incentive provides a tax offset for eligible companies which reduce the cost and risk to businesses of undertaking R&D, increasing the incentive to invest in research and innovation. The University of Newcastle and Newcastle Innovation are both registered Research Service Providers (RSPs) for this scheme.

Further information on this scheme for researchers and industry can be found at AusIndustry R&D Tax Incentive.


Rejoinders

Instructions for submitting a Rejoinder in RMS are available on the Rejoinders Information page of the ARC website. Research Services will also email the first named Participants individually with further advice.

You can also download the Rejoinder and Rebuttal Guide (PDF)

Further Information

For further information regarding R&D Tax Incentives, please contact research-applications@newcastle.edu.au or phone on (02) 4921 7733.


Preparing ARC Grants

Preparing ARC Budgets

Information on how to calculate salary costs for your budget can found from our Preparing Research Budgets page.

  • 30% On-costs must be included in all salary requests.
  • Indexation cannot be included.
  • Salary increase due to increase in HEW step levels can be included.

Management of Data

Within the Project Description of your ARC proposal, you will be required to complete a ‘Management of Data’ section.  A Data Management Toolkit is available on the University of Newcastle library website. We recommend contacting your Senior Research Librarian for all data management needs, including assistance with ARC proposals.


RMS Access

RMS 2.0 allows researchers requesting funding under the ARC National Competitive Grants Program to prepare and submit proposals electronically via the internet.

Each proposal is completed by researchers and consists of an electronic document generated from a combination of data entered directly into the proposal form, and PDF documents attached to the proposal form in RMS 2.0.

Note: The Admin Organisation will be The University of Newcastle

The RMS Funding Announcement Page contains links to key documents such as:

  • Introduction to RMS 2.0 Login
  • Submitting a Proposal in RMS 2.0

All new applications as well as final reports will need to be submitted to RMS 2.0.

RMS minimum system requirements

RMS 2.0 is compatible with the latest versions of Google Chrome and Microsoft Internet Explorer. Compatibility with different browsers or older versions of Google Chrome and Microsoft Internet Explorer is not guaranteed.

ARC Reporting

If you have a current ARC grant with outstanding reports, this may affect your eligibility for current ARC applications. Please see the ARC Reporting Requirements webpage.


Access to Successful Applications

Research Services can provide researchers with access to view successful applications where the lead Chief Investigator has provided consent.

Applications must be viewed in hard copy in the Research Services office or by arrangement at HMRI.

How to Arrange to View a Successful Application

Contact research-applications@newcastle.edu.au to request access to view successful applications for a specific scheme. Please include preferred date(s), time(s) and location.

Confirmation of the date, time and venue will be provided to you by Research Services staff.


Confidentiality and IP

Please note: In past rounds, the ARC warranted confidentiality. The Funding Rules now state "the ARC gives no undertaking to keep confidential any information provided in the Proposal except where required by law."

Due to this change we recommend that if submitting a research project with potential IP which could be patented/exploited or involves an Industry Partner which requires confidentiality, applicants should insert the following sentence at the start of the Project Description within their application:

"The following project is disclosed to the ARC in confidence for the purpose only of applying for ARC Funding."