Semester exchange

exchange

The University of Newcastle gives you the opportunity to live and study overseas at one of our partner institutions for either 1 semester or 1 year. You remain enrolled and paying tuition at the University of Newcastle while studying at the partner institution, and earn credit towards your degree.

If you are a student from the Faculty of Engineering and Built Environment you may also be eligible for the Global E3 (GE3) Exchange program

In order to be eligible to participate in the University of Newcastle Exchange program you must:

  • Be currently enrolled in an Undergraduate or Postgraduate Coursework degree at the University of Newcastle
  • Have completed 60 units in their current degree program by the commencement of the Exchange
  • Have a minimum cumulative GPA of 4.5
  • Must receive a minimum of 30 units of credit toward your degree whilst overseas.

In order to be eligible to participate in the GE3 Exchange program you must:

  • Be currently enrolled in an Undergraduate degree at the University of Newcastle within the Faculty of Engineering and the Built Environment
  • Have completed 60 units in their current degree program by the commencement of the Exchange
  • Have a minimum cumulative GPA of 5.5
  • Must receive a minimum of 30 units of credit toward your  degree whilst overseas.

Students wishing to apply should be aware that:

  • Eligibility into the exchange program does not guarantee credit towards your degree. Certain degree program structures are limited in their capacity to allow for an Exchange Semester. If this applies to you, you may consider a short-course opportunity instead.
  • If you are hoping to take out the OS-HELP loan, you are not eligible to apply to undertake exchange for your final semester of study.

In order to undertake an Exchange, students will need to gain credit for a minimum of 30 units of credit per semester while overseas. In other words, the Units/courses you are studying overseas need to correspond to courses within your University of Newcastle degree in order for them to be credited towards your degree. For core courses, your chosen overseas course will need to be very similar to the University of Newcastle course for it to be considered for credit. Electives on the other hand, do not need to correspond to any specific course at the University of Newcastle. If possible, we recommend that you plan ahead to enable you to take electives during your exchange program.

It is your responsibility to research, create and gain approval for your overseas study plan/credit agreement prior to departure. You can find more information about this process here.

Although you are not paying any Tuition to the overseas university, you will still be liable for costs such as administration fees, airfares, visas, accommodation, health insurance, additional travel insurance, textbooks, food and entertainment. This amount will vary depending on the university/country. To assist in these costs you may be eligible for:

OS-Help loan
A loan added onto your HECS/HELP loan for eligible Australian students undertaking an overseas experience. To find out more, please click here.

Global Traveller Semester Exchange Grant
A grant from the University of Newcastle to its students undertaking an exchange, for eligibility and application information please click here.

Australian Government Scholarships
Each year the Australian Government offers scholarships for Australian Citizens undertaking a Semester Exchange. Eligible locations change each year, to find out the most up to date information please click here.

Faculty of Engineering and Built Environment Outgoing Student Exchange Scholarship
These scholarships are available to Faculty of Engineering and Built Environment students who are participating in the Exchange Program. To find out if you are eligible, click here.

Faculty of Engineering and Built Environment Global E3 Exchange Scholarship
These scholarships are available to Faculty of Engineering and Built Environment students undertaking an Exchange through the Global E3 (GE3). To find out if you are eligible, click here.

Hartley Exchange Studies Scholarships
These scholarships were established from the estate of the first Professor of French, Professor Kelver Hartley, at the University of Newcastle to promote the study of French and to assist students in this endeavour. Further information about the scholarship including eligibility can be found here

Centrelink
If you are currently receiving Centrelink and going on an overseas experience, you may be eligible to continue receiving your payments while overseas. For more information please click here.

More detailed information about all of our partner universities can be found on a Blackboard site dedicated to studying overseas. In order to enrol in the Blackboard site and view this information, please follow the instructions below:

  1. Login to Blackboard
  2. Go to the 'Previous Course Sites' tab (2nd tab along the top) and enter 'study overseas' into 'Search Other Sites'
  3. Below the Organisation ID, there is a grey drop-down arrow. Click on the arrow and select 'Enrol' followed by 'Submit'
  4. The Study Overseas Blackboard site should now be available under 'MyOther Sites'

Please follow the below steps in order to apply for both the University of Newcastle Exchange program and the GE3 Exchange:

  1. Check your eligibility for Exchange (please see ‘Am I Eligible?’ section)
  2. Research your Exchange locations. Ensure the locations you shortlist are Universities which teach subjects in your degree area. This is especially important if you wish to gain credit for Core courses whilst overseas.
  3. Complete the Exchange Expression of Interest online by the relevant deadline.

APPLICATION DEADLINES

To undertake an Exchange in Semester 1, you must complete the expression of interest by:

University of Newcastle Student Exchange

  • (Main Round) - 31st July
  • (Second Round) - 31st August note: not all locations will be available

GE3 Exchange

  • (Main Round) - 31st July
  • (Second Round) - 31st August

To undertake an Exchange in Semester 2, you must complete the expression of interest by:

University of Newcastle Student Exchange

  • (Main Round) - 31st January
  • (Second Round) - 14th March note: not all locations will be available

GE3 Exchange

  • (Main Round) - 31st January

To download the complete exchange checklist for students already selected into the Exchange Program please click here.

1. APPLY
The first step to gaining a place in the Exchange program is to complete your expression of interest by the relevant deadline (please see ‘How do I apply?’ section)

2. ACCEPTANCE INTO THE PROGRAM
After the deadline, applications will be reviewed and all applicants will be notified of the outcome and where successful, your exchange location.

3. EXCHANGE INFORMATION SESSION
Now that you are in the program, you will need to attend the Exchange Information Session, where we will go through the ins and outs of the entire Exchange process.

4. ONE-ON-ONE CONSULTATION
Now that you all have a location and understand the process, you’ll need to come along to a one-on–one consultation with a member of the Study Overseas team to discuss your Exchange Plan. You will be notified of the consultation times via email and they will also be posted on Blackboard.

Note: if you are applying to undertake Exchange in Semester 2, consultations will be held in Early February, prior to the start of Semester.

5. ACCEPT YOUR PLACE IN THE PROGRAM
Once you attend your one-on-one consultation, you’ll need to confirm you would like to accept your place in the program

Note: Should you wish to be considered for a Global Traveller Grant or Australian Government Exchange Scholarship, you will need to fill in the relevant section of the Acceptance Form.

6. CREDIT AGREEMENT
Your Overseas Study Plan/credit agreement can take some time to ensure you have all of your courses approved prior to departure. You should start the process of gaining approval for your courses as soon as possible. For more information on this process please click here.

7. OVERSEAS NOMINATION AND APPLICATION
You’ll now be nominated to your Overseas University. Once you are nominated you can complete your nominated University’s application procedures.

8. PRE-DEPARTURE
With your application underway you can work to complete your Overseas Study Plan/credit agreement, look into Visa requirements and Travel Insurance/Health Cover, and applying for Financial Aid. You will also need to attend a Pre-Departure Session and ensure you fulfil all the University’s pre-departure requirements.

Please note: students who do not complete the pre-departure requirements may not be eligible to be covered by the University of Newcastle Travel Insurance Policy.

9. GO OVERSEAS!