Not attending graduation

Once you receive your graduation invitation you will need to advise whether you will be attending, not attending, or deferring your graduation for up to one year through the online registration form.

If you advise that you will not be attending, you will be given the option of collecting your graduation documents or having them posted to you after the graduation ceremonies have concluded.

If you cannot attend your graduation ceremony after you have already registered, please advise Graduation by email graduation@newcastle.edu.au as soon as possible.

The cost of the graduation package will only be refunded if you email the Graduation Office via graduation@newcastle.edu.au no later than 48 hours before your ceremony.


Singapore graduates not attending

If you are a Singapore graduate and you can't attend your ceremony you need to email graduation@newcastle.edu.au

You can collect your documents from UON Singapore.

For Singapore graduates who have already registered but are unable to attend, requests for refunds are considered, however a SGD$35 administration fee will apply.


Deferring graduation

If you nominate in the online registration to defer your graduation for up to one year, or to attend an overseas graduation ceremony, your graduation documents will be held at the Graduation Office until you attend a future ceremony.


Collecting graduation documents

You can collect your graduation documents (testamur and official academic transcript) at Student Central Hunter (Callaghan Graduation Ceremonies) or Student Central Ourimbah (Central Coast Campus Graduation Ceremonies only) by nominating this when you register through the online graduation registration form.

If you have not responded via the online graduation registration form, email graduation@newcastle.edu.au with your choice of either collecting your documents or having them posted to you.

Your graduation documents will be produced after the graduation ceremonies have concluded and we will email you when these are ready to be collected. A digital copy your testamur, official academic transcript and Australian Higher Education Graduate Statement (AHEGS) will also be made available to you via the My eQuals system at this time.

Please bring photo ID with you when collecting your documents.

If you have nominated to collect your Graduation documents these will be available at Student Central Hunter, Callaghan campus or Student Central Ourimbah, Ourimbah campus. These Student Central locations are are open from 9 am to 5 pm, Monday to Friday.

You can choose to have a family member or friend collect your documents. Simply provide written authority from your UoN email account to graduation@newcastle.edu.au and include the following:

  • your name
  • student number
  • name of the person collecting your documents.

Please let the person collecting your documents know they will need to provide photo ID and sign a statement.

You cannot receive your documents if you have a debt owing to the University. For more information, email revenue@newcastle.edu.au or phone +61 2 4921 8876 for assistance.

Any documents not collected from Student Central within 8 weeks of the graduation ceremony will be mailed to your mailing address.


Posting graduation documents

If you nominate (via the online graduation registration form) to have your graduation documents (testamur and official academic transcript) posted to you, these will be mailed by registered post between three and six weeks after your graduation ceremony. A digital copy your testamur, official academic transcript and Australian Higher Education Graduate Statement (AHEGS) will also be made available to you via the My eQuals system at this time.

Please ensure that we have your correct postal address by updating it myUoN or by emailing graduation@newcastle.edu.au with the correct information.

We cannot post your documents if you have a debt owing to the University. For more information, email revenue@newcastle.edu.au or phone +61 2 4921 8876 for assistance.

If you have not responded via the online graduation registration form, email graduation@newcastle.edu.au with your choice of either collecting your documents or having them posted to you.