CCTV Policy and Procedure

Monday, 1 March 2021

The University regularly reviews its policies and procedures to ensure they are up to date with technology and industry best practice as well as ensuring compliance with new laws or regulations.

students walking through bush area

The University regularly reviews its policies and procedures to ensure they are up to date with technology and industry best practice as well as ensuring compliance with new laws or regulations.

The CCTV Policy and Procedure has recently been subject to a comprehensive review aimed to ensure the use of CCTV on the University’s premises aligns with applicable legislation and the purposes for which it was intended, noting the reason that CCTV was introduced to our campuses was to help enhance the health, safety, security and welfare of personnel on University locations.

The following key changes are proposed:

  • Clarification that the policy does not apply to video pertaining to ceremonies, conferences, meetings, exhibitions or other University activities.
  • Introduction of the concept of CCTV data as separate from CCTV footage, noting CCTV data does not capture images nor personal information.
  • Clear statement that the collection of CCTV footage will be in accordance with privacy laws and the University Privacy Management Plan.
  • Identification of the circumstances when CCTV footage would be retained for longer than 28 days.
  • Introduction of a register of CCTV cameras in operation on University premises
  • Description of the mechanisms to request access to:
    • CCTV footage, where it can be viewed and with whom it can be shared,
    • CCTV data,
    • the Control Room where CCTV is displayed.
  • Introduction of controls for the maintenance of the CCTV system

All staff and leaders are encouraged to provide feedback via the online consultation process. Submissions must be received no later than close of business, 19 March 2021. All submissions will be treated in confidence.

You can access the proposed policy and procedure via this link and password to use is: footage

The review of the Policy and Procedure is expected to take until late April 2021 to allow sufficient time for submissions to be considered and recommendations finalised and approved by the University Executive.


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