Guest speakers and research presentations

Under the University's Intellectual Property Policy, it is a requirement to obtain permission from visitors to the University and/or guest speakers where their research seminars, presentations, or similar, are planned to be recorded and distributed for University purposes.

Securing this permission ensures that the University can continue to make use of recordings of the content presented, and/or the materials supplied, as needed, creating persistence and consistency for the University's information, training, or other needs.

Our Guest Speakers form (PDF) provides standardised options to gain the appropriate permissions from guest speakers, while allowing speakers to choose access options that suit their requirements.

Notes:

• The form can be printed and filled out manually or completed digitally. Paper forms should be scanned for retention. Where completed digitally, once signed, the form should be locked to capture the speaker's selections.
• This completed form should be kept by the research group or School, as appropriate, following the University's processes for records retention.
• The form was created to ensure ongoing access to materials in line with the needs of our institution. If limited-period access is desired by the speaker, this should be negotiated directly and kept on record with the form.

Have a question? Contact the Copyright Advisor