Teaching and course staff

When uploading materials to genAI, be aware that not all tools are the same. Many tools take user prompts and materials and turn them into training data for their systems. This means that your work could end up being used in an output for someone else, possibly even verbatim. This is why data security is important for both your work and other copyright materials.

See the accordions for Copilot and data security above for more information.

Your use of materials with genAI to create coursework and assessments may be covered by the educational statutory licence (S113P, the same way PDF readings are in the Course Readings system). Any use with genAI will have the same restrictions around what and how much you may be able to use, plus limitations on what genAI tools can be used.

Students may be able to rely on fair dealing for certain uses, especially where this use is self-driven. Where you direct students to use a genAI tool in a course or assessment, the use may fall under the educational statutory licence instead (with the associated restrictions) - this is still to be confirmed.

Potential staff reliance on fair dealing may be more limited due to the needs staff may have around use/s of genAI outputs.

University-owned materials, including course/Canvas materials, can only be uploaded into systems endorsed by the Univerity (currently only Microsoft Copilot).

Student-created materials should not be uploaded into genAI without prior informed consent from the student/s involved (unless otherwise covered in the Policy on the Use of Generative AI in Teaching, Learning and Assessment), and the use must be limited to endorsed genAI systems.

See the accordions for student-created materials, fair dealing, the educational statutory licence, disability exceptions, and University-owned materials above for more information.

It's also important to check out the accordions for using your own materials and data security.

Other uses with genAI may be covered by options such as a licensing/subscription agreement for publisher databases, open licensing like Creative Commons, or permissions granted by a copyright owner. At least some restrictions will likely apply to these options.

Articles, chapters, books, etc., that you have published are likely to be controlled by your publishing agreement. You may not be able to upload these to genAI without permission from your publisher.

Do not assume that just because something is openly available online that you can use it with genAI.

See the accordions for publisher subscription agreements, Creative Commons, permissions, and using your own work above for more information.

The University provides free enterprise access to Microsoft Copilot for both staff and students. When logged in through the University, users receive data security that covers anything shared with Copilot, whether in a prompt or uploaded as an attachment. This can provide greater certainty around uploading copyright works, as they are more likely to be covered under licensing or a copyright exception, as well as security for your own work.

The other endorsed tool at the University is Studiosity's Writing Feedback+ tool. This tool provides students with feedback on their assessments and is also data-secure.  As Writing Feedback+ only generates guidance for where students can improve their assessment submission (and doesn't make any changes to the work), it can be recommended even where assessments wouldn't otherwise allow for the use of a genAI tool.

See the accordions for Copilot, using your own materials, and data security above for more information.

For more information see the sections above on Copyright basics for genAI and Using copyright materials with genAI.

Have a question? Contact the Copyright Advisor

More information around the use of genAI can also be found on the University's AI Tools guide.