Copyright for staff

Customised copyright information sessions

The Copyright Advisor can run copyright awareness or refresher sessions for your Unit, College, or School to answer specific questions from your copyright issues or needs.  Delivery options include a stand-alone copyright session or a visit as part of a staff training day or a regular staff meeting, and can be on-campus or online.

Course Coordinator?  If your course includes elements or assessments where an introductory session on copyright would be helpful for your students (such as for video-based assessments), the Copyright Advisor can visit your live classes and/or prepare pre-recorded material for inclusion in your course.

Please contact to discuss your requirements and scheduling.

Quick guide for staff: copying for teaching

The University operates under a statutory licence which allow staff and students to copy from various media for the purpose of teaching or research. Providing the copy has been made for "educational purposes", the following limits apply. "Educational purposes" include where:

  • the work is made or retained for use, or is used, in connection with a particular course of instruction provided by the institution; or
  • the work is made or retained for inclusion, or is included, in the collection of a library of the institution.

Photocopying Limits

  • 10% or one chapter of a book
  • One article from any single issue of a journal. Additional articles may be copied if they are on the same specific topic.

There is no limit to the number of copies that may be made and distributed.

Digital copying and communicating

Limits to the amount of  online communication are the same as for photocopying. However, stringent licence conditions apply to online communications. Making third party copyright material available via websites or Blackboard without permission from the copyright owner risks breaching the Copyright Act (1968).

To ensure compliance, the University requires that copying and communication of online copyright material is managed via Course Readings.

Radio, television and podcasts

Under the University's Screenrights Licence, staff are permitted to copy:

  • Entire radio broadcasts
  • Entire television broadcasts from free to air or pay TV (excludes streaming services)
  • Podcasts of broadcast material

The material must be copied for educational purposes and you are not permitted to copy DVDs, CDs or videos that you have bought or hired.

All copies must be labelled with the University's name, a reference to S113P of the Copyright Act, the date on which the program was broadcast and the date on which the copy was made (if different).

Any copy that is communicated (copied, made available online or lent out) must carry a warning notice unless the people receiving the program cannot make further copies or communications of the program. Copies must be restricted to University of Newcastle staff and students.  Copies communicated online must be restricted to University of Newcastle staff and students (for example, made available via a LMS such as Blackboard which requires staff /student login).

Copies of broadcasts are lodged in the library and can be searched via Library Search.

The library databases TVNews and ClickView provide online access to Australian news and current affairs programs.

Copying artworks

Artworks includes maps, diagrams, charts, drawings, paintings, cartoons, prints, engravings, photographs, illustration

  1. An entire artwork may be copied if it is an 'incidental work'. This means it explains or accompanies a text.
  2. If the artwork is not an 'incidental work' it may only be used if you cannot find a separately published copy of the work 'within a reasonable time'.

It is a requirement that the S113P Copyright Warning notice be included "on or with" all artwork.

Copying from the Internet

Copyright in material published on the internet is the same as for material published in other formats unless otherwise indicated by the copyright owner.

Music (Not including scores)

In general you may not copy commercial CDs, DVDs or music from the Internet without permission from the copyright owner, however some music may be posted online under the University's Tertiary Music Licence. This material may only be streamed and may not be made available to download. Music posted online must be registered with the Copyright Advisor.

Please contact the Copyright Advisor for more information.

The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas: Awabakal, Darkinjung, Biripai, Worimi, Wonnarua, and Eora Nations. We also pay respect to the wisdom of our Elders past and present.