Placement requirements

In order for students to attend a placement in a NSW Department of Education facility or other NSW School or Service, all students must meet the following criteria:

Students must ensure they adhere to the University of Newcastle Student Placement Policy

How Important Is This?

These requirements are VERY important!

All students undertaking a placement must meet ALL criteria. Any student who does not meet ALL criteria will not be allocated a placement. If you are unable to complete your placement you will not have met the requirements to graduate from your chosen degree.

ALL students must undergo a NSW Working with Children Check – Individual and be issued with a NSW Working with Children Check clearance number prior to undertaking any professional experience placement or observation placement.  The NSW Working with Children Check is required to comply with the following:

  • NSW Government Child Protection (Working with Children) Act 2013; and
  • Child Protection (Working with Children) Regulation 2013.

The NSW Working with Children Check is free for Volunteers and is valid for five years. University students undertaking professional experience placements are classified as Volunteers for the purpose of the check.

Please follow the steps outlined below:

  1. Apply for a NSW Working with Children Check (WWCC).

    Students who hold a current NSW Working with Children Check clearance for paid employment or for other voluntary purposes do not need to apply for the check again. Please go to step two.

    Students who do not hold a current NSW Working with Children check (volunteer or employment) clearance should:
    1. Complete the online NSW Working with Children Check – Individual application available from the NSW Government, Office of the Children's Guardian web site and receive a NSW Working with Children Check Application number.
    2. Go to any NSW Roads and Maritime Services Office with your NSW Working with Children Check Application number together with your original proof of identity documentation (same as for a NSW driver's licence).

      Applications are usually completed within days but can take up to 28 working days to complete.
  2. Record your NSW Working with Children Check clearance number and expiry date on the SONIA placement system. 

    Log onto the SONIA placement system using your university issued username and password.
    Go to the SONIA Checks page, locate the NSW Working with Children Check and record your NSW Working with Children Check clearance number and issue date.

Please note that the Professional Experience Unit will check with the NSW Government, Office of the Children's Guardian to confirm the validity of the NSW Working with Children Check information provided.

Students will be required to provide their NSW Working with Children Check clearance information to the placement site supervisor at least one week prior to commencing any professional experience activity. The placement site may confirm the validity of the check with the NSW Government, Office of the Children's Guardian.

The NSW Department of Education requires ALL Teacher Education Students successfully complete the NSW Department of Education, Child Protection Awareness Training Course (CPAT external) and obtain the automated completion Certificate prior to attending any school/service professional experience placement, school visit, observation or Teach Outreach volunteer activity.

The Certificate of Completion - Child Protection Awareness Training (external version) has a currency of 2 years.

Students should refer to the Education Placement Requirements instruction sheet for step by step instructions on how to:

  • Access and complete the online Child Protection Awareness Training Course (CPAT external) module and obtain the automated Certificate.
  • Record the Certificate of Completion - Child Protection Awareness Training (external version) issue date and upload the Certificate as a PDF to their SONIA placement system Checks page.

Students must take their Certificate of Completion - Child Protection Awareness Training (external version) with them to any professional experience placement, school visit, observation or Teach Outreach volunteer activity.

The NSW Department of Education requires all students successfully complete the Australasian Society of Clinical Immunology and Allergy ASCIA Anaphylaxis: Australasian Schools e-training and obtain the automated completion Certificate prior to attending any school/centre professional experience placement, school visit, observation or Teach Outreach volunteer activity.

The Anaphylaxis e-training - Certification of Completion has a currency of 2 years.

Students should refer to the Education Placement Requirements instruction sheet for step by step instructions on how to:

  • Access and complete the online ASCIA Anaphylaxis Australasian Schools e-training module to obtain the automated Certificate. NOTE: The Certificate does not need to be signed and students do not need any practical training yet.
  • Record the Anaphylaxis e-training - Certificate of Completion issue date and upload the Certificate as a PDF to their SONIA placement system Checks page.

Students must take their Anaphylaxis e-training - Certificate of Completion with them to any professional experience placement, school visit, observation or Teach Outreach volunteer activity.