Information about submitting an invoice, payment terms and contacting our accounts payable team.

Getting paid

Before you can supply goods or services to the University and submit your invoice to our accounts payable team, you need to complete a Trade creditor application form.

Trade Creditor Codes are only processed at the request of a University of Newcastle Staff Member, to request a new Trade Creditor Code or to amend an existing Trade Creditor Code please complete the form available via the following link:

Trade Creditor Application

In order to be considered as a supplier, The University of Newcastle encourages suppliers to submit an application for our Supplier Registration Program. Download an information pack relevant to your industry or procurement category:

For further enquires please email Trade Creditors or phone Commercial Services on 02 4921 6555 for details on these documents.

Please note, proposed suppliers will not automatically be approved as a creditor of the University, for example, where a supplier operates in competition to an already approved contracted supplier.

It is a prerequisite that you have a purchase order number before you supply any goods or services to the University. You need to include a valid University purchase order number on each invoice. For further information you please see The University of Newcastle's invoice essentials (PDF 337KB) document or to view The University of Newcastle's Purchase Order Terms and Conditions. Email our accounts payable team for more information.

The University's standard payment terms are 30 days from the end of the invoice month.