Request information

Informal applications

Wherever possible, information will be released without the need for a formal application.

You can request information directly from our Colleges and Divisions or complete an Informal Access Application Form.

Ask at a student hub for your student information or contact Human Resources for your staff file.

Formal applications

A formal application for access to information may be required when the information is not already available and cannot be provided informally. The GIPA office is responsible for applying the public interest test and deciding whether formally requested information will be released.

Applicants and those consulted as third parties have the right to seek a review of the University's decision. Applicants may request an internal review or apply directly to the Information Commissioner or NSW Civil and Administrative Tribunal (NCAT). Third Parties must request an internal review before applying to the Commissioner but can apply directly to NCAT. Read more about your rights to a review.

Formal application fees and charges

Nature of application

Application fee

Processing charge to cover time for locating information, decision making, consultation (  where necessary) and any photocopying

Access to records – personal requests


$30* per hour after first 20 hours

Access to records – other requests


$30* per hour

Amendment of records



Review of determination



*Fees may be reduced by 50% if the applicant is aged under 18 years; can demonstrate financial hardship; can demonstrate public interest; or is a non-profit organisation.

The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas: Awabakal, Darkinjung, Biripai, Worimi, Wonnarua, and Eora Nations. We also pay respect to the wisdom of our Elders past and present.