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How To Apply

To apply for advertised vacancies you are required to submit an application before the closing date, and please note that they may be typed or handwritten. If applying for more than one position, a separate application is required for each position as the selection criteria will differ.

Remember, your application plays a vital role in the selection process. This is your first contact with the selection committee and it will determine whether or not you gain an interview. Make your application clear, concise and relevant to the specific requirements of the job as advertised. Do not clutter your application with unnecessary information.

Your application should consist of three parts:

1.      Application for Employment Cover Sheet

You are required to complete an Application for Employment Cover Sheet to provide important information to the selection committee. This document is available for downloading from the links below. Simply select the one which best suits your software:

2.      Letter of Application

This needs to specifically address the selection criteria. Selection is made on the basis of merit against the nominated selection criteria. Therefore, each application must address the essential criteria as well as the desirable criteria (if applicable). Each of the selection criteria should be addressed separately and you should, wherever possible, include examples that demonstrate your capabilities and achievements. This is particularly relevant for the essential criteria.

3.      A Resume

Your resume should detail all the information the selection committee needs to know about you. Your resume may include an Employment History, listing major positions held in chronological order, with the latest position held listed first. Indicate dates the positions were held, responsibilities and main duties and job grading so that the panel can see what period your experience covers.

Your resume should also provide the selection committee with a summary of your educational qualifications; any awards received and memberships of professional bodies; your area of specialisation and broader interests, and your main accomplishments to date. The original or certified copy of your highest qualification will need to be provided if you are successful in being offered a position.

Additional Information Concerning the Selection Process

Contact Person
The contact person can provide more information about the position. Before completing your application, you are encouraged to telephone and/or email the contact person to discuss job requirements in greater detail or ask relevant questions to assist you in compiling your application.

Work Samples/Publications, etc
It is not normally necessary to provide work samples in your application. Work samples may be requested at interview. Copies of up to four (4) of the most recent publications, journal articles, books, etc, cited in your application will need to be produced at interview.

Referees
When completing the Application For Employment Cover Sheet (PDF or MS Word) you should include the name, address, phone, fax and email address of three (3) referees who may be required to comment on aspects of your work performance. Because of the type of information required, it is usual for referees to be persons who have supervised your work or who have a detailed knowledge of your performance against the selection criteria. Please ensure you forward a copy of your application to each of your referees.

Contact Numbers
Please include business and private telephone numbers when completing the Application For Employment Cover Sheet (PDF or MS Word). If you are unavailable for any period following the close of applications, please provide alternative contact details.

Citizenship
Indication of citizenship or the type of visa you possess should be included in your application.

Equity and Diversity, and Occupational Health and Safety
All staff are required to be familiar with, and observe the University's policy and procedures on Equity and Diversity and Occupational Health and Safety in the management of staff or the performance of the responsibilities of the position. Please refer to the Equity and Diversity website.

Acknowledgement of Applications
To confirm that your application has reached us we will advise you by letter or email soon after the closing date.

Interview Arrangements
Please note that you may meet the requirements and not be interviewed when there are a large number of applicants, some of whom meet both the essential and desirable criteria on a more competitive basis.

Telephone Interviews
Telephone interviews may be used as an assessment strategy or when applicants cannot  personally attend interviews.

Video Conferences
An interview via video conference may also be used as an assessment strategy or when applicants live interstate, overseas or cannot personally attend an interview.

Special Requirements
You may discuss any special arrangements you require for interview with a  Human Resource Officer from Human Resource Services. Further information on Mobility Parking Permits is available on our Visitor Parking page.

If you are called for an interview, please notify the Human Resource Officer if you require special arrangements, eg parking or lift and ramp access, etc, because of physical disabilities.

Human Resource Services also has visitor and disabled parking close to our office. Please make arrangements with the Human Resource Officer.

Status of Vacancies
You can check the status of applications on the Vacancies' Status  page. This is updated regularly to reflect the progress of the position through the shortlisting and interview and offer stages.

Offer of Employment
If you are successful in obtaining a position you will be contacted by phone within a few days of the interview and verbally offered the position. A formal letter of offer will then be forwarded to you.

Checklist

  1. Read the Position Description, including the selection criteria to determine if you meet all of the essential requirements.
  2. Do you need further information about the job? If so, phone the contact person in the advertisement. Where appropriate, prepare a list of questions before you phone.
  3. Prepare a letter of application addressing the specific requirements of the position following the instructions above.
  4. Email your application to: employment@newcastle.edu.au  ensuring it arrives before the closing deadline.  If you don't have access to email please hand deliver, mail or fax your application to Human Resource Services.
  5. Send a copy of your application to your referees.

INFORMATION ON POSITIONS VACANT AT THE UNIVERSITY IS AVAILABLE FROM:

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The University of Newcastle values equity and diversity.