Honorary Degrees and Exceptional Service Medals - Procedures for Making Nominations

Document Number000263
Date Approved1 December 2001
  

Context

This procedure supports the Rules Governing Honorary Awards and Exceptional Service Medals and should be read in conjunction with that document.

 Procedure

1.      Timing of Call for Nominations

1.1.     The University Secretary will invite nominations for honorary degrees and Exceptional Service Medals each year.

1.2.     The closing date for receipt of nominations for both honorary degrees and Medals shall be 30 September.

2.      Nature of Nominations

2.1.     Nominations may be made by any member of the Council, a member of staff or student, a representative body of the students or staff, or the Executive Committee of Convocation. The Nominations and Legislation Committee may, itself, make nominations.

2.2.     In accordance with the Council Resolution (C20:97), honorary degrees are to be used:

2.2.1.       to honour individuals who have had a special association with one or more elements of the University, or with the University generally, other than just a member of staff of the University; and

2.2.2.       to honour others who, while they may have had no direct association with the University, have made distinguished contributions either to higher education or to the community generally. Such people may be well-known citizens of New South Wales or Australia generally; or distinguished alumni or other citizens of overseas countries where the University has graduates.

2.3.     In accordance with the Council Resolution (C118:97), the Exceptional Service Medal may be awarded by the Council to recognise exceptional and sustained contributions by a staff member, former staff member or a member of the community towards some aspect of the University’s activities.

3.      Nomination Process

3.1.     Nominations must be kept confidential. A proposal to nominate a candidate should not be discussed with the prospective candidate; nor should it be discussed in an open forum like a Faculty Board.

3.2.     A nomination must be accompanied by a submission, identifying the reasons for the appropriateness of the award of an honorary degree or Exceptional Service Medal. The submission must address the criteria outlined in the Guidelines for the Preparation and Assessment of Nominations for Honorary Degrees and Exceptional Service Medals. If practicable, and bearing in mind the need for confidentiality, nominations should include the candidate’s curriculum vitae.

3.3.     A nomination for the award of an honorary degree should include a recommendation on the level and character of the award. In addition, where appropriate the nomination must provide evidence of the nominee's academic eminence.

3.4.     A nomination made by a staff member or group of staff members must include comment from the relevant Pro Vice-Chancellor or other Head of Division regarding the appropriateness of the nomination.

4.      Consideration of Nominations

4.1.     The Nominations and Legislation Committee is responsible for advising the Council on awards which it believes should be made. The Nominations and Legislation Committee is not obliged to support all or any nominations received either for the award of honorary degrees or Exceptional Service Medals.

4.2.     The Nominations and Legislation Committee may, of its own volition, put up recommendations to the Council for the award of honorary degrees or Exceptional Service Medals.

4.3.     If a nominee for an honorary degree or Exceptional Service Medal dies after the nomination has been recommended to Council by the Nominations and Legislation Committee, the Council may offer the award posthumously. Nominations presented to the Nominations and Legislation Committee after the nomine has died will not be considered.

4.4.     The identity of recommended candidates must remain confidential until the offer of the honorary degree or Exceptional Service Medal is formally accepted.

5.      Currency of Approved Nominations

5.1.     An award or Medal offered and accepted shall remain current for up to two years from the date of the candidate’s acceptance of the invitation.

5.2.     An award or Medal which is not conferred within two years of the acceptance of the invitation shall lapse, unless a new nomination is submitted for the consideration of the Nominations and Legislation Committee.

6.      Related Information

Guidelines and Form for the Preparation and Assessment of Nominations for Honorary Degrees or Exceptional Service Medals 

Nominations Committee

Nominations Committee Constitution

Rules Governing Honorary Awards and Exceptional Service Medals - Rule 000301

 

Approval AuthorityCouncil
Date Approved1 December 2001
Policy SponsorUniversity Secretary
Policy OwnerAcademic Registrar
Policy ContactDeputy Academic Registrar, Governance and Academic Administration
Amendment History

Link updated 27 May 2011

Links corrected 2 September 2010

Amended September 2008

Amended: December 2001

Approved by Vice-Chancellor: 18 May 1998