Privacy Statement

Australian eating survey® – online privacy statement

  1. Privacy

    The collection, management and use of your personal information by the University of Newcastle (“we”, “our”, and “us”) is governed by our Privacy and Information Access Policy and Privacy Management Plan. To the extent of any inconsistency between this Privacy Statement and our Privacy and Information Access Policy, the policy will prevail.

  2. Background

    The University of Newcastle has established the Australian Eating Survey® Online (AES), a web-based suite of food frequency questionnaires (the Survey) designed to assess an individual’s habitual dietary intake, and provide individuals with immediate feedback on the nutritional adequacy of their diet.

    Individuals can participate in the AES:

  • by “self-registration” as an individual user. You can register, provide payment and complete the Survey online, and you will receive a “real time” nutrient analysis and detailed individual report. Anyone aged 18 years and over may choose to self-register, and a parent or legal guardian of a person aged 2 to 17 years may register on their behalf, and access the AES; or
  • by participating in independent research projects or services conducted by a third party, and completing the Survey at the request of researchers or other individuals or groups. Your responses to the Survey and reports are provided to researchers, individuals or groups who administer these projects and services.
  1. What personal information do we collect and hold?

    Individuals / participants

    People who register and complete the Survey, either through self-registration or through participation in research projects or services conducted by a third party, will provide personal information such as:

    • name;
    • gender;
    • date of birth; and
    • email address.

    The Survey will include questions concerning:

    • your weight and height; and
    • your diet.

    Researchers, healthcare professional or other services conducted by third parties

    Researchers and other individuals who conduct services who wish to utilise the AES for participants in their research and services will provide personal information such as:

    • name; and
    • contact details, including email address.
  2. How do we use and disclose your personal information

    If you self-register for the AES, once you have completed the Survey, we will analyse your responses, compute estimates of your dietary intake, and then generate and send to you a report, by email, which is an overview of your nutrition profile based on your reported dietary intake.

    Your personal information may also be used for purposes including managing trends and demographics to assist us to improve the AES, and to facilitate internal business operations, such as quality assurance and administration purposes.

    If you consent, your Survey responses and the dietary analysis report will be disclosed to researchers within the University of Newcastle with all identifying information removed.

    If you participate in the AES as part of a research project or a service conducted by a third party, we will disclose your personal information to the researchers or individuals who conduct the service and who are responsible for the project or service and who will use your personal information for the purposes of that project or service. You may or may not receive a copy of the report, depending upon the protocols and procedures associated with the particular research project or service that you are participating in.

    If you provide personal information through self-registration for the AES, we may use your personal information to communicate with you about products and services which we consider might be of interest to you. You may opt out of receiving these communications at any time.

    All personal information is stored in Australia on University of Newcastle servers. Personal information is not disclosed to any overseas recipient/s.

  3. Security

    We take reasonable steps to protect all information which we hold from misuse, interference, loss, unauthorised access, modification or disclosure.

    We take reasonable steps to hold information securely in electronic form. We store information in electronic databases that require University of Newcastle staff to have authorised access only. Staff must use logins and passwords and staff with access are subject to confidentiality obligations.

  4. Access

    You may request access to the personal information that you provided to us at any time, and you can request that we correct that personal information.

    We will give you access to your personal information, and will take reasonable steps to correct it if we consider that it is incorrect, unless there is a law that allows or requires us not to.

    If we refuse to give you access to your personal information, or to correct it, we will notify you in writing and will provide reasons.

    If you would like to access or correct your personal information, please contact us by email at

  5. Compaints

    If you wish to make a complaint about how we have handled your personal information, you should forward a written complaint to

    We will respond in writing within 30 days of receipt of a complaint.

    If the complaint remains unresolved, you have the option of notifying the Information and Privacy Commission (IPC). Contact details can be found at IPC’s website:

  6. Changes to the privacy statement

We may amend this statement from time to time. If we make any substantial changes in the way we collect, hold, use or disclose personal information, we will publish an updated Privacy Statement on this website.

The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas: Awabakal, Darkinjung, Biripai, Worimi, Wonnarua, and Eora Nations. We also pay respect to the wisdom of our Elders past and present.