A list of Research Administrative Systems available to University of Newcastle Researchers

Research administrative systems

Many administrative systems exist to assist researchers with varying aspects of their research workflow.

What is it and how do I get it? When should I use it? What caveats or obstacles are there? *Support?

ARC - Research Management System (RMS 2.0)

All applications, assessments and re-joins are submitted using the ARC Research Management System (RMS 2.0).

The system manages the movement and or transfers of researchers between Universities.

ARC schedules regular maintenance windows and during this time access to RMS is not possible.

UON Supplied

Callista - Research Publications

Central database for research Publications.

The Publications component of the HERDC submission is drawn from this database.


UON Supplied

eForms for Ethics
(via RIMS)

Available via RIMS  External (RIMS)

NHMRC Research Grants Management System (RGMS)

NHMRC grant applications are completed and submitted on-line.

Applicants also complete a 'RGMS Profile & CV' components of which automatically populate grant applications.

In addition, endorsement & certification of each application is completed online by the Chief Investigator and Research Administration Officers.

Post-award information (payment dates, amounts, reporting & outstanding conditions) on all grants are also available for Research Office only use.

Outcomes are also available to researchers in RGMS.

NHMRC schedules regular maintenance windows and during this time access to RGMS is not possible.

The NHMRC is in the process of releasing the system to Finance staff, in order to manage all payments to the University and also will eventually manage all reporting to the NHMRC by researchers and finance as well as variations/transfers.



The University of Newcastle's institutional digital repository. The repository promotes research by making UON content accessible, search able and discoverable by the global research community.

Where possible a full-text publication/ research related output will be made available - inline with the appropriate copyright permission & the copyright owner as relevant to each work.

Use the University's digital repository to search for datasets and publications.

This service is available to assist with central storage, management and access to research, research related outputs & resources of the University of Newcastle, its staff, students & affiliates.

Only datasets below a certain size will be stored directly in Nova, larger datasets are linked to an external data store.

UON Supplied

UON Researcher Web Profiles

Research staff profiles are drawn from existing data contained within Nexus to provide researcher profile.

Only to be viewed.

UON Supplied

Research Animals Management System (RAMS)

Use RAMS to order and track research animals and associated charges.


UON Supplied


To register a dataset for inclusion in the Australian Research Data Commons.

ReDBox does not store datasets, rather it is a system for collecting and storing meta data about static datasets.

UON Supplied

Research Information
Management System (RIMS)

RIMS is the central database for research grants, animal ethics and human research ethics.

Use RIMS to check on the status of project/s.

eForms to apply for animal ethics and human research ethics are currently being developed.


UON Supplied


The information contained within the Nexus is used for ERA and to populate the online researcher profiles.

Nexus harvests data from RIMS and NOVA.

Researchers can also enter and update their own data.


UON Supplied


A rich media annotation and publishing environment designed for the presentation and peer review of creative work and the non-textual representation of research.

Supanova is currently used as the official repository for the University of Newcastle's submission of creative work outputs within cluster 2 of the ERA.

Use it for capturing, displaying and outlining the research content of your creative works.

Currently this service is only being utilised for ERA.

Researchers are required to submit data to Supanova and will be contacted by the ERA team.

UON Supplied

Web Access Research Portal (WARP)

WARP allows you to access live research data held in Callista Research, which provides detailed project information at a individual level.


UON Supplied

* Support Source of Support for Service
UON Supplied Deployed, managed and supported by the University and provided to Researchers at no additional cost.
UON Supported Deployed, managed and supported by the University with some additional costs to the Researcher, Centre or Faculty.
End User The item is end user supported. The University is not in a position to provide technical support or assurances that the product will work within the University environment.
External (Organisation) Deployed, managed and supported by an organisation external to the University. Additional costs may apply.