Placement requirements

Teacher Education Students must ensure they adhere to the University of Newcastle Student Professional Experience Policy and Code of Conduct.

In order to attend a placement in a NSW Department of Education facility or other NSW School or Service, all Teacher Education Students must complete the placement criteria steps 1 to 6 below and record your completion of the steps on the SONIA placement system. Refer to the Education Placement Requirements instruction sheet for step by step instructions.

Any Teacher Education Student who does not meet ALL criteria will not be allocated a placement. If you are unable to complete your placement you will not have met the requirements to graduate from your chosen degree.

Placement criteria

ALL Education students must hold a current NSW Working with Children Check (WWCC) clearance number prior to undertaking any professional experience placement or observation placement.  A current NSW WWCC is required to comply with the following:

  • NSW Government Child Protection (Working with Children) Act 2012; and
  • Child Protection (Working with Children) Regulation 2013; and
  • Child Protection (Working with Children) Amendment (Statutory Review) Act 2018

Education students undertaking most professional experience placements are classified as Volunteers for the purpose of the check.  NOTE: Final year Education Students MUST hold a current PAID employee NSW WWCC prior to undertaking their final professional experience placement. 

The NSW WWCC is free for Volunteers. The Paid Employee check costs approximately $80.00. Both the Volunteer and Paid Employee checks remain valid for five years.

Please follow the steps outlined below:

  1. Apply for a NSW Working with Children Check

    Education students who hold a current NSW Working with Children Check clearance (Paid Employee or Volunteer) do not need to apply for the check again. Please go to step two.

    Students who do not hold a current NSW Working with Children check (volunteer or employment) clearance should:

    1. Complete the online NSW Working with Children Check – Individual application available from the NSW Government, Office of the Children's Guardian web site and receive a NSW WWCC Application number.
    2. Go to any Service NSW Centre with your NSW WWCC email receipt and provide the necessary Proof of Identity documentation to finalise your application. Applications are usually completed within days but can take up to 28 working days to complete.
  2. Record your NSW Working with Children Check clearance number and expiry date on the SONIA placement system.
    • Log onto the SONIA placement system using your university issued username and password.
      Go to the SONIA Checks page, locate the NSW Working with Children Check and record your NSW Working with Children Check clearance number and issue date.

    Please note: Each time you renew or update your NSW WWCC number you MUST ensure you record your updated NSW WWCC clearance number together with the new issue date on the SONIA placement, as per Step 2 above.

Please note that the Professional Experience Unit will check with the NSW Government, Office of the Children's Guardian to confirm the validity of the NSW Working with Children Check information provided.

Students will be required to provide their NSW Working with Children Check clearance information to the placement site supervisor at least one week prior to commencing any professional experience activity. The placement site may confirm the validity of the check via the NSW Government, Office of the Children's Guardian website.

All Teacher Education Students must successfully complete the following Child Protection training modules prior to attending any school/service professional experience placement, school visit, observation or Teach Outreach volunteer activity.

  1. Child Protection Awareness Induction Training - This induction training only needs to be completed once. A certificate is provided on completion of this training. To access this training:
    • Go to NSW Department of Education MyPL website (the Department's professional learning platform) and register to obtain a MyPL account, username and password.
    • Once registered in MyPL, enrol in and complete the Child Protection Awareness Induction training module.
    • Log onto your SONIA online account and follow the steps listed on your SONIA online checks page to upload your Child Protection Awareness Induction Training certificate to SONIA.
  2. Child Protection update 2021 - Child Protection update training MUST be completed on an annual basis for the current year. A certificate is provided on completion of this training. This certificate is current for the year of issue ONLY. To access this training:
    • Go to NSW Department of Education MyPL website and log in your previously registered MyPL account (refer above).
    • Enrol in and complete the Child Protection update 2021 training module .
    • Log onto your SONIA online account and follow the steps listed on the SONIA checks page to upload your Child Protection update 2021 certificate to SONIA.

Refer to the Education Placement Requirements instruction sheet for step by step instructions.

Teacher Education Students must take both their Child Protection Awareness Induction Training Certificate and Child Protection update 2021 with them to any professional experience placement, school visit, observation or Teach Outreach volunteer activity.

The NSW Department of Education requires all students successfully complete the Australasian Society of Clinical Immunology and Allergy ASCIA Anaphylaxis: Australasian Schools e-training and obtain the automated completion Certificate prior to attending any school/centre professional experience placement, school visit, observation or Teach Outreach volunteer activity.

The Anaphylaxis e-training - Certification of Completion has a currency of 2 years.

Students should refer to the Education Placement Requirements instruction sheet for step by step instructions on how to:

  • Access and complete the online ASCIA Anaphylaxis Australasian Schools e-training module to obtain the automated Certificate. NOTE: The Certificate does not need to be signed and students do not need any practical training yet.
  • Record the Anaphylaxis e-training - Certificate of Completion issue date and upload the Certificate as a PDF to their SONIA placement system Checks page.

Students must take their Anaphylaxis e-training - Certificate of Completion with them to any professional experience placement, school visit, observation or Teach Outreach volunteer activity.

STEP 5: NSW Department of Education - Working with Children Declaration for Child-Related Work - Tertiary Practicum Students

Teacher Education Students must complete and lodge the NSW Department of Education Working with Children Declaration for Child-Related Work - Tertiary Practicum Students form with the NSW Department of Education Probity Unit prior to their first professional experience placement. Teacher Education Students should complete and lodge this form each time they update their NSW Working with Children Check (Eg. when moving from a Volunteer to a Paid NSW Working with Children Check).

  1. Go to following NSW Department of Education website and download the Working with Children Declaration for Child-Related Work - Tertiary Practicum Students form.
  2. Complete the Working with Children Declaration for Child Related Work - Tertiary Practicum Students form and lodge the form with NSW Department of Education, Probity Unit. Details on how to lodge the form and proof of identity requirements are provided on the form. The NSW Department of Education, Probity Unit will then process your form via the NSW Office of the Children's Guardian and record your compliance within their proprietary systems.
  3. You will receive an email from the Probity Unit once your NSW Working with Children Check has been CLEARED. Please note: NSW DoE Probity Unit WWCC clearance may take two to six weeks to process. Contact the Probity Unit directly (details below) if you have any questions.
  4. Log onto your SONIA online account and follow the steps listed on the SONIA checks page to record and upload your NSW DoE Probity Unit Clearance.
STEP 6: LANTITE - Literacy and Numeracy Test for Initial Teacher Education Students

The Australian Institute for Teaching and School Leadership (AITSL) requires all Teacher Education Students enrolled in Initial Teacher Education programs throughout Australia to pass the Literacy and Numeracy Test for Initial Teacher Education Students prior to graduating.

In addition, the NSW Education Standards Authority (NESA) requires all Teacher Education Students enrolled in Initial Teacher Education programs in New South Wales to pass the Literacy and Numeracy Test for Initial Teacher Education Students prior to undertaking their FINAL placement.

The Literacy and Numeracy Test for Initial Teacher Education Students is administered by the Australian Council for Education Research (ACER). ACER offer four Literacy and Numeracy test windows each year for Teacher Education Students to select and register.  Test results are usually released to Teacher Education Students four to six weeks following the advertised test window closing date. For more Information, visit the ACER website.

IMPORTANT: Teacher Education Students intending to undertake their FINAL Internship placement should ensure that they have passed both the Literacy and Numeracy tests prior to enrolling in their final placement course.

It is highly recommended that Initial Teacher Education Students ensure that they pass both the Literacy and Numeracy tests well before enrolling in their final placement course. This will allow additional time to register and re-sit the test or tests, if required.

The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas: Awabakal, Darkinjung, Biripai, Worimi, Wonnarua, and Eora Nations. We also pay respect to the wisdom of our Elders past and present.