My eQuals – Official digital documents
The University of Newcastle has made digital documents available to UON students through the My eQuals portal, a secure and trusted provider of certified digital documents.
My eQuals is being adopted by majority of Australian and New Zealand universities. It allows you to securely share your documents online with anyone, including employers and other universities.
What is My eQuals?
Why go digital?
My eQuals allows you more immediate access to your documents 24/7 from anywhere in the world. Your credentials are secure, ensuring the authenticity of your qualifications for potential employers and other education institutions. You can choose to share your documents via secure link or email with potential employers or other educational institutions, and you maintain control over who receives your documents and for how long they have access. Less manual production, postage and wait times means easier access for you, and a more environmentally sustainable solution for document management.
What documents will be available in My eQuals?
UON will initially make the following three documents available to students via the My eQuals platform:
- Statement of Academic Record (Official Academic Transcript)
- Australian Higher Education Graduate Statement (AHEGS)
How to access digital documents
You can now order a digital version of your Statement of Academic Record (transcript) through the Student Payment system and share the link with potential employers, universities, or anyone else.
From 2018 graduation ceremonies onwards, all new graduates will receive both a hardcopy of their testamur and transcript, and a digital copy of their complete graduation document package. This includes a verified digital testamur, Australian Higher Education Graduate Statement (AHEGS) and transcript. Your digital documents will be released to you via the My eQuals portal approximately 24 hours after you attend your graduation ceremony*. Your free digital copies last forever and you will be able to share these with whomever you choose (including employees or other educational institutions).
*Digital documents for graduates who do not attend their ceremony will be made available when their documents have been mailed or are available for collection.
If you are a previous graduate from the university you may request a digital copy of your transcript through the Student Payment system.
If you have studied courses with the University of Newcastle you can order a digital version of your Statement of Academic Record (transcript) through the Student Payment system.
Accessing the My eQuals system
You will receive an email notification to your ‘preferred’ email address (as nominated in myHub) when your verified digital document is available for you. This email will provide you with a link to activate your My eQuals account. Once you have activated your account you will gain access to your documents and be able to view or share them as you wish.
How secure are digital documents?
Instant, secure and environmentally-friendly, My eQuals protects your credentials, guaranteeing the integrity and authenticity of your digital documents.
The underlying systems have been independently tested by security experts to ensure documents are authentic, tamper-evident and legally valid when viewed online. All documents have digital signatures that meet the legal requirements of certified digital documents in countries around the world.
These security features can't be guaranteed if you choose to print the digital documents, but you can still buy official, certified hard copies.