Congratulations, you have been identified as a potential graduate. In order to complete your program, you must complete all your program requirements and have your grades finalised. This includes Honours thesis, placement courses and Industrial Experience.

To be eligible to attend the Graduation ceremonies held at Callaghan in December 2023, you must have met all the requirements of your degree by the relevant Fully Graded Date:

• Semester 2 - 24 November 2023
• Trimester 3 - 29 November 2023
• JMP - 6 December 2023.

Industrial Experience (IE)

Students who are required to complete IE will need to complete their 12 week full-time equivalent  IE and submit their final IE report for marking prior to Fully Graded Date, 24 November 2023. You must receive your final report marks and grade by Fully Graded Date, 24 November 2023, to be eligible to graduate. You can confirm your detailed requirements and IE status with the IE team: CESE-PEU@newcastle.edu.au.”

What happens if I don't finish before Fully Graded Date?

If you complete your program requirements after the relevant Fully Graded date as listed above, your completion will still be actioned however, you will not be able to attend graduation in December 2023. You will be able to receive a refund and defer your graduation to a ceremony at a later date.

If you have questions about your eligibility to graduate, please contact AskUON.

First and foremost, you need to meet all the academic requirements of your degree – i.e. correct courses and number of units – to be eligible to graduate.

It is your responsibility to lodge evidence of completion for all degree requirements with the appropriate person, as well as to ensure that results from cross-institutional or exchange study are received before the final date of registration for your graduation ceremony.

Details of all this information can be found at myHub through myUni, so head there and follow this checklist:

• You have been awarded your degree.
• Your major (for applicable undergraduate students) or specialisation (for applicable postgraduate students) is shown correctly.
• Your level of Honours or Distinction have been added to your record (if applicable).
• You don’t have any unprocessed credit.
• Your professional experience, industrial experience, thesis or projects are listed as complete.
• You don’t have any incomplete grades, outstanding review of grades, supplementary assessments or deferred exams. Please note, if you accept an offer of a supplementary exam you are not guaranteed to meet the registration deadlines for your graduation ceremony.
• You don’t have any outstanding debts to the University.
• If you have any debts owing, you can still attend your graduation ceremony, but you won't be able to receive your graduation documents.

Your invitation to graduate will be sent to your preferred email address six weeks before your ceremony.

So make sure you check myHub to ensure that all your contact details – i.e. home and mailing addresses, phone numbers and email addresses – are up to date.

Double check that your mobile phone number is correct, as we will be sending you an SMS when registration for graduation opens. If you don’t have a mobile phone provide us with an alternative email as a backup.

If you would prefer your name to be printed in an alternate order on your documents (for example: in Chinese format), contact Graduation.

If you nominated your student email address as your preferred method of communication and can no longer access it, please email graduation@newcastle.edu.au with an alternative email address and mobile number as soon as possible.

A personalised invitation will be sent to your nominated email address six weeks prior to your ceremony. We do not send invitations by mail. Invitations for the Callaghan December ceremonies are expected to be sent on or around 27 October 2023.

Check that the invitation shows your name and qualification details correctly. If your name is incorrect you will need to submit a Change of Details form by the date provided in your graduation invitation.

You then log into the the online registration system to let us know by the closing date whether you wish to attend, not attend or defer (which you can do for up to one year).

Registration to attend is complete once payment for your graduation package has been processed and you will receive a receipt by email. Our registration system is managed by a third party, if you have difficulties with registration please contact the vendor directly.

Late registration

If you decide to attend after the closing date has passed, you need to apply to graduation@newcastle.edu.au, providing evidence of any hardships that prevented you from registering on time, or of having made significant travel arrangements prior to the cut-off date.

If your late registration application is approved, there may be an additional processing fee of $100.