Legal Office

Legal Office support portal

The new Legal Office Service Portal is now available. Visit the portal to seek legal advice, browse templates and search knowledge.

Mission statement

We strive to ensure our services are independent, contemporary and of the highest quality. Our expertise and capabilities are aligned with the core functions of the University.

Our focus is on providing specialist advice to assist the University in meeting the Lead Strategies. We enable the University to quickly respond to business needs in a manner which protects the University's interests and is commercially sensitive.

The Legal Office is a leader in the organisation for driving efficiencies in internal processes. Our advice is prompt and business focused and we are the University's trusted business advisor.

Role of the Legal Office

The Legal Office advises University personnel on a broad range of legal issues and matters that arise through the University's pursuit of its educational and commercial objectives.

The Legal Office balances its pragmatic and commercially sensible advice with its obligations to meet the standards of conduct required of the legal profession.

The Legal Office executes its role by:

  • supporting senior management in achieving the University's strategic objectives;
  • providing legal assistance and support on the University's major projects and initiatives;
  • assisting University personnel to identify and manage legal risk;
  • managing disputes and litigation; and
  • providing decision makers with education and training so that they may make informed decisions about legal risks and how to mitigate those risks in their dealings on behalf of the University.

The University General Counsel is the only staff member authorised to receive subpoenas for the production of documents. Please direct anyone serving a subpoena, or any subpoenas served by mail, to Legal and Compliance in Room CH235, Chancellery Building, Newcastle campus (Callaghan).

The University General Counsel and Legal and Compliance cannot accept service of subpoenas to attend to give evidence.  Subpoenas to give evidence must be served directly on the individual called upon to give evidence.

Persons wishing to serve subpoenas on the University or any of its employees for the production of documents should serve the documents to:

The Proper Officer
The University of Newcastle
c/- Legal and Compliance (CH235)
University Drive
Callaghan NSW 2308

The prescribed amount of conduct money must be paid for all subpoenas. If the amount of conduct money is not prescribed then the minimum cost of handling a subpoena at the University is $75.00. Payment must be provided upon service of the subpoena.

The minimum amount covers up to 2 hours of staff time searching records, copying/scanning up to 100 pages and delivery of the documents to the court or tribunal. If the time involved and records located go beyond these, the University may contact you to discuss payment of additional costs as follows:

  • professional staff time at $275 per hour
  • administrative staff time at $75 per hour
  • photocopying documents at $0.20 per page

The Legal Office team deploys its years of experience and expertise to a diverse range of legal issues and projects throughout the University. The team are committed to the efficient and effective delivery of legal services to University stakeholders.

The Legal Office Team

The University of Newcastle acknowledges the traditional custodians of the lands within our footprint areas: Awabakal, Darkinjung, Biripai, Worimi, Wonnarua, and Eora Nations. We also pay respect to the wisdom of our Elders past and present.