31 March 2017 Meeting Outcomes

COUNCIL COMMUNIQUE


News and updates from UON’s Council Meeting: 31 March 2017

Mr David Cantrick-Brooks has been appointed as the new University Secretary (Chief Governance Officer).

Port Macquarie Graduation Ceremony and Manning Education Centre Visit                                        

The Chancellor recently attended the Port Macquarie Graduation Ceremony, and visited the University’s Manning Education Centre in Taree for the unveiling of a new sculpture; honouring the Biripi people and their cultural heritage in the region, and recognising the University's commitment to equity through the Department of Rural Health.

The Chancellor also attended the launch of the Global Impact Cluster for Energy, Resources, Food and Water (GICERFW), and spoke about the importance of focused industry engagement and transdisciplinary research collaboration.

Appointment of University Secretary

Mr David Cantrick-Brooks has joined UON as the new University Secretary (Chief Governance Officer).

The Vice-Chancellor recently attended the first Hunter Research Foundation Economic Breakfast event. The breakfast included a presentation on Hunter Economic Indicators for the December 2016 quarter, which indicated an upward trend in the business performance and outlook in the Hunter economy.

The Vice-Chancellor also updated the Council in relation to safety, financial performance, and emerging strategic issues.

Council considered the following standard annual assurance reports:

  • Annual UON Audited Financial Statements for Year Ending 31 December 2016
  • Fraud Risk Questionnaires - Management and Governance
  • Management and Council Representation Letters
  • NSW Audit Office Letter for Year Ending 31 December 2016
  • Draft 2016 Annual Report

STEMM Precinct (Stage 1)

The Pro Vice-Chancellor (Faculty of Engineering and Built Environment) briefly outlined the nature of the interdisciplinary work that would be facilitated by the formation of the STEMM Precinct. Council reiterated its strong support for the STEMM concept.

2016 Corporate Performance Report

The Vice-Chancellor noted that in 2016 the University had:

  • moved into the Top 250 of the world’s Universities, representing a rise of 50 places in the past 5 years;
  • completed work in 2016 which resulted in the announcement of the Ma-Morley Scholarship Program in early 2017;
  • received Commonwealth and State Government funding to support the Central Coast Health and Medical School and that as foreshadowed there were increases in the commencing international undergraduate and postgraduate cohorts; and
  • reduced the 2016 LTIFR to below the 2015 LTIFR and the 2016 target.

Organisational Design (Fit for NeW Futures Update)

The Council was advised that the design phase was ending and that the implementation would begin shortly.

Work Health and Safety - 2016 Annual Report

The Council resolved to note the University's health and safety performance from January to December 2016, the Health and Safety Plan for 2017, and the revised Health and Safety Policy.

Academic Senate Annual Report to Council - 2016

The President Academic Senate spoke to the report outlining how it provides a high level overview of activities against the Academic Senate's functions and Constitution. The President also spoke about the Senate's current and upcoming priorities, including key involvement in the project to simplify the University's policies.

Summary of Council's formal resolutions

ITEM: Chancellor's Report

Council resolved to note the verbal report from the Chancellor.

ITEM: Appointment of University Secretary

Council resolved to:

i. note Ms Kim Davis ceased her role as Acting University Secretary (Chief Governance Officer) effective from 28 March 2017; and
ii. appoint Mr David Cantrick-Brooks as University Secretary (Chief Governance Officer) effective from 28 March 2017.

ITEM: Vice-Chancellor's Report

Council resolved to note the report from the Vice-Chancellor on strategic issues and activities.

ITEM: Annual UON Audited Financial Statements for YE 31 Dec 2016

Council resolved to:

i. resolve that the Financial Statements and notes:

a. comply with Australian Accounting Standards, the Financial Statement Guidelines for Australian Higher Education Providers and the Australian Charities and Not-for Profit Commission Act 2012,
b. give a true and fair view of the financial position of the University as at 31 December 2016 and of its performance as represented by the results of its operations and its cash flows for the year ended on that date, and
c. there are reasonable grounds to believe that the University will be able to pay its debts as and when they become due and payable;

ii. approve the signing of the Statement by Members of Council in the financial statements of the University for the year ended 31 December 2016 (including the resolutions contained therein); and

iii. approve the submission of the audited financial statements to the NSW Minister for Education and the Auditor-General of NSW as required by Section 41A of the Public Finance and Audit Act 1983 (NSW).

ITEM: Fraud Risk Questionnaire - Management

Council resolved to note the management response to the Fraud Risk Questionnaire - Management for the Year Ended 31 December 2016.

ITEM: Fraud Risk Questionnaire - Governance

Council resolved to approve the completed Fraud Risk Questionnaire - Governance.

ITEM: NSW Audit Office Letter for YE 31 Dec 2016

Council resolved to note the NSW Audit Office Letter for the Year Ended 31 December 2016.

ITEM: Draft 2016 Annual Report

Council resolved to:

i. approve the draft 2016 Annual Report;

ii. approve that the final 2016 Annual Report be submitted to the NSW Minister for Education and the NSW Treasurer by 30 April 2017; and

iii. delegate authority to the Chancellor and Vice-Chancellor to approve and submit the final 2016 Annual Report to the NSW Minister for Education and the NSW Treasurer by 30 April 2017.

ITEM: STEMM Precinct (Stage 1)

Council resolved to note the verbal update on the STEMM Precinct (Stage 1).

ITEM: 2016 Corporate Performance Report

Council resolved to note the 2016 UON Corporate Performance Report.

ITEM: Organisational Design (Fit for NeW Futures Update)

Council resolved to note the verbal update on the Organisational Design (Fit for NeW Futures).

ITEM: Work Health and Safety - 2016 Annual Report

Council resolved to

i. note the University’s health and safety performance from January to December 2016;

ii. note the Health and Safety Plan for 2017 including the implementation of internal Health and Safety Systems and Compliance audits; and

iii. note the revised Health and Safety Policy, as approved by the Risk Committee.

ITEM: Academic Senate Annual Report to Council - 2016

Council resolved to approve the 2016 Academic Senate Annual Report.

ITEM: Controlled Entity Dividend Guideline Review

Council resolved to approve the removal of the Controlled Entity Dividend Guideline from the University’s policy library.

ITEM: CBD Commercial Car Park Pricing

Council resolved to approve the 2017 CBD Commercial Car Park Pricing proposal.

ITEM: Council Membership

Council resolved to:

i. note the process and timeline for member appointment and election to the University Council in 2017; and
ii. approve an amendment to the Nominations and Legislation Committee Charter to align member terms (excluding ex officio) with current Council member terms; and
iii. confirm the principle that members who are re-elected or re-appointed are deemed to continue on their respective Council committees and that re-appointment to these committees is not required.

ITEM: NUSA Update - Membership Fees and Council Representative

Council resolved to note that no fee will be charged for NUSA Membership in 2017; and appoint Professor Liz Burd as the Council Appointed Representative to NUSA Council for a second consecutive term of two (2) years commencing 30 March 2017.

ITEM: Creative Industries Business Case Update

Council resolved to:

i. note that capital expenditure to refurbish and relocate the School of Creative Industries to the Newcastle CBD was approved by Council on 11 November 2016; and
ii. approve the revised School of Creative Industries Business Case.

ITEM: Academic Senate Matters for Council Consideration

Council resolved to:

i. approve
a. the establishment of new awards:

  1. Master of Disaster Resilience and Sustainable Development;
  2. Bachelor of Psychological Science (BPsycSc);
  3. Bachelor of Psychological Science (Honours) (BPsycSc)(Hons));
  4. Bachelor of Education (Primary);
  5. Bachelor of Education (Primary)(Honours);
  6. Bachelor of Education (Early Childhood and Primary);
  7. Bachelor of Education (Early Childhood and Primary) (Honours);
  8. Bachelor of Education (Secondary);
  9. Bachelor of Education (Secondary)(Honours); and

b. the disestablishment of the following awards once there are zero enrolments in the programs:

  1. Bachelor of Psychology (Honours);
  2. Graduate Diploma in Psychology;
  3. Bachelor of Teaching (Early Childhood and Primary) (Honours);
  4. Bachelor of Teaching (Primary) (Honours);
  5. Bachelor of Teaching (Health and Physical Education) (Honours);
  6. Bachelor of Teaching (Humanities) (Honours);
  7. Bachelor of Teaching (Mathematics) (Honours);
  8. Bachelor of Teaching (Science) (Honours);
  9. Bachelor of Teaching (Technology) (Honours);
  10. Bachelor of Teaching (Fine Art) (Honours); and

c. the addition of the new awards to the Rule Listing Awards and the Rules Governing Academic Dress;

d. that authority be granted to the University Secretary to amend the Rule Listing Awards and Rules Governing Academic Dress to reflect the establishment and disestablishment of awards;

e. the new Doctoral Degree (Professional) Awards and Programs Schedule;

f. the immediate rescission of the schedules listed in Appendix 1; and

ii. note:

a. that Academic Senate ratified the conferral of relevant awards on each qualified student in 2016 listed in supplied report;
b. the Vice-Chancellor and the Dean of Graduate Research under delegated authority have approved the Higher Degree Research candidates for conferral of the degrees listed in supplied documents;
c. the Program and Course Approval Committee has recommended the discontinuation of the programs listed in Appendix 2 from Semester 1 2018; and
d. the Academic Senate approved amendments to the schedules listed in Appendix 3.

ITEM: Minutes - Academic Senate

Council resolved to note the unconfirmed Academic Senate minutes of the meeting held on 8 March 2017.

ITEM: Minutes - People and Culture Committee

Council resolved to note the draft People and Culture Committee minutes of the meeting held on 16 March 2017.

ITEM: Code of Conduct Report

Council resolved to note the refreshed and revised Code of Conduct.

ITEM: Minutes - Nominations and Legislation Committee

Council resolved to note the draft Nominations and Legislation Committee minutes of the meeting held on 20 March 2017.

ITEM: By-Law Update

Council resolved to note that the University of Newcastle By-law 2017 commenced on 17 March 2017 following approval by the NSW Governor.

ITEM: Professor Emeritus Nomination

Council resolved to note that the Nominations and Legislation Committee has conferred the title of Professor Emeritus on Professor Martin Watts.

ITEM: Distinguished Professor Emeritus Nomination

Council resolved to:

i. note that the Nominations and Legislation Committee approved the amended Professor Emeritus and Other Courtesy Titles Policy, to provide for circumstances where the nominated person holds an academic appointment of special distinction prior to retirement; and

ii. note that the Nominations and Legislation Committee has conferred the title of Distinguished Professor Emeritus on John Forbes AM.

ITEM: Minutes - Controlled and Associated Entities Committee

Council resolved to note the draft Controlled and Associated Entities Committee minutes of the meeting held on 15 March 2017.

ITEM: Minutes - Risk Committee

Council resolved to note the draft Risk Committee minutes of the meeting held on 15 March 2017.

ITEM: Operational Risk Register - Status Report

Council resolved to note the Operational Risk Status Report.

ITEM: Minutes - Finance Committee

Council resolved to note the draft Finance Committee minutes of the meeting held on 16 March 2017.

ITEM: Minutes -  Strategic Development Committee

Council resolved to note the draft Strategic Development Committee minutes of the meeting held on 20 March 2017.

ITEM: Market Analysis (Domestic and International) Update

Council resolved to note the report on Domestic and International Postgraduate Coursework load.

ITEM: Use of the University Seal

Council resolved to note the use of the Seal of the University for the period 8 December 2016 to 24 March 2017.

Next Council meeting

Friday 26 May.