26 May 2017 Meeting Outcomes

COUNCIL COMMUNIQUE


News and updates from UON’s Council Meeting: 26 May 2017


A particular welcome was extended to Professor Darrell Evans, who was attending his first meeting following his recent appointment as Deputy Vice-Chancellor (Academic).

The University is excited to be hosting the 2017 Eastern University Games from 2-6 July 2017 and is expected to involve more than 3,000 athletes. The Chancellor attended the launch in April, where the university received a warm reception from local and regional supporters.

Graduation Ceremonies

The Chancellor attended the Callaghan graduation ceremonies in April, and celebrated the university's record of awarding three PhDs to Indigenous students during the ceremonies.

Strategic Update

The Vice-Chancellor provided an update on emerging strategic issues, along with safety and financial performance.

The Vice-Chancellor spoke about the success achieved through the University's engagement on the Central Coast, including the most recent funding support announcement in the Federal Government budget for operating expenditure to support transitional arrangements for the Central Coast Medical School.

The Vice-Chancellor also spoke about the launch of The World Needs New brand campaign, the significant media attention on the NeW Space building, and the plan to involve our community in its opening.

NUW Alliance

The Vice-Chancellor gave a presentation outlining how the NUW Alliance with the University of New South Wales and the University of Wollongong had developed through a series of workshops and engagement, and how the proposal would move forward. The ongoing autonomy of each of the universities was stressed as an important aspect of the working relationship.

Governance Framework

The Council was advised of the opportunity that was being taken to focus on a simplified NeW Governance Framework, which will be informed by the extensive work undertaken last year and identified best practice models.

Strategic Workshop

The Council planned the key topics for discussion at the upcoming Council Strategic Workshop. The focus of this year’s Strategic Workshop will be on how the NeW Futures Strategic Plan was being executed through an understanding of the ‘virtuous cycle’.

Updates from Council's Committees

Academic Senate Update

The Academic Senate recently discussed the foreshadowed streamlining of Academic Senate’s committees in a process to be conducted with the newly appointed Deputy Vice-Chancellor (Academic). Senate also discussed the preparations for hosting the upcoming Chairs of Academic Boards and Senates meeting, which is to be held in Newcastle. Among other things, the meeting will focus on the effectiveness of academic boards and senates and their relationships with governing boards and councils.

People and Culture Committee

The Council discussed the Principles of Collaboration for Council and Senior Management. Members were requested to consider how the Principles could be routinely used to reinforce the desired culture.

Nominations and Legislation Committee

The Council discussed the upcoming election of a student-elected member of Council for 2018, which will be conducted by electronic ballot for the first time, and noted the Committee’s recommendation to develop a comprehensive framework to ensure that candidates understood their role.

The Council also noted the Committee’s support for the reappointment of Ms Dianne Allen as the Council’s representative on the NUsport Board.

Chancellor's Committee

The Chancellor's committee considered the remuneration of the senior executives and Vice-Chancellor.

Controlled and Associated Entities Committee

The Chair of the Controlled and Associated Entities Committee gave a verbal report of the matters considered at the Committee’s meeting on 10 May 2017.

Risk Committee

The Chair of the Risk Committee gave a verbal report of the matters considered at the Committee’s meeting on 10 May 2017.

Finance Committee

The Acting Chair of the Finance Committee gave a verbal report of the matters discussed at the Committee’s meeting on 11 May 2017.

Co-operative Research Centre Income

The Acting Chair of the Finance Committee spoke to the report.

Strategic Development Committee

The Chair of the Strategic Development Committee gave a verbal report of the matters discussed at the Committee’s meeting on 11 May 2017.

Summary of Council's formal resolutions

Chancellor's Report

The Council resolved to note the verbal report from the Chancellor.

Vice-Chancellor's Report

The Council resolved to note the report from the Vice-Chancellor on strategic issues and activities.

NUW Alliance update

The Council resolved to:

i. note the presentation from the Vice-Chancellor on the NUW Alliance with the University of New South Wales and University of Wollongong;

ii.endorse the proposed statement of intent outlined in the draft media release (subject to the requested changes being made); and

iii.request the University Secretary to put the final form of the media release to Council for approval by flying minute.

Sustainable Energy Management

The Council resolved to:

i. note the presentation on sustainable energy management from the Chair of the Environmental Sustainability Committee; and

ii. note that sustainable energy management will be discussed at the June Strategic Workshop as a strategic risk.

NeW Futures Capital Investment Program

The Council resolved to note the NeW Futures Capital Investment Program Status report.

UON Singapore

The Council resolved to note the UON Singapore Pte Ltd Quarterly Performance Report March, 2017 including the UON Singapore Strategy update.

Governance Framework Update

The Council resolved to note the development of a revised NeW Governance Framework for the University of Newcastle as outlined in the report.

June 2017 Strategic Workshop Draft Agenda Items

The Council resolved to endorse, for final approval by the Chancellor, the agenda for the Strategic Workshop in June 2017, subject to consideration / inclusion of the issues and topics identified by the Council.

Academic Senate

The Council resolved to note the President Academic Senate's verbal report in relation to the Academic Senate meeting held on 3 May 2017.

People and Culture Committee

The Council resolved to note the Chair's verbal report in relation to the People and Culture Committee meeting held on 11 May 2017.

Nominations and Legislation Committee

The Council resolved to note the Chair's verbal report in relation to the Nominations and Legislation Committee meeting held on 10 May 2017.

Chancellor's Committee

The Council resolved to:

i.note the Chair's verbal report in relation to the Chancellor's Committee meeting held on 20 March and 13 April 2017;

ii.ratify the determination of the Vice-Chancellor's remuneration by the Chancellor's Committee;

iii. approve the delegation of authority to the Chancellor's Committee to determine the Vice-Chancellor's remuneration in future; and

iv.authorise the University Secretary to amend the Schedule of Matters Reserved for Council and the Charter of the Chancellor's Committee to implement this decision.

Controlled and Associated Entities Committee

The Council resolved to note the Chair's verbal report in relation to the Controlled and Associated Entities Committee meeting held on 10 May 2017.

Risk Committee

The Council resolved to note the Chair's verbal report in relation to the Risk Committee meeting held on 10 May 2017.

Finance Committee

The Council resolved to note the Chair's verbal report in relation to the Finance Committee meeting held on 11 May 2017.

Co-operative Research Centre Income

The Council resolved to note the Co-operative Research Centre Income presentation to the Finance Committee by the Senior Deputy Vice-Chancellor (Research & Innovation).

Strategic Development Committee

The Council resolved to note the Chair's verbal report in relation to the Strategic Development Committee meeting held on 11 May 2017.

Enterprise Risk Management Framework

The Council resolved to:

i. note the Enterprise Risk Management Framework report; and
ii.approve the revised Risk Management Policy.

Academic Senate Matters for Council Consideration

The Council resolved to note the Vice-Chancellor and the Dean of Graduate Research under delegated authority confer the Higher Degree Research candidates to the degrees listed in documents.

Council Reserved Matters Approved under Delegated Authority

The Council resolved to:

i. ratify the exercise of delegation on 15 May 2017 by the Chancellor and the Vice-Chancellor acting under the authority of Urgent Business Delegation, for and on behalf of Council to:

a. note the Maintenance and Facilities Services Contract Changes report;

b. approve the University entering into a Deed of Variation and Release with Broadspectrum (Australia) Pty Ltd, to progressively cease the Maintenance and Facilities Services Contract by 30 September 2017; and

c. grant authority for the Vice-Chancellor to execute the Deed of Variation and Release on behalf of the University; and

ii. ratify the exercise of delegation on 18 May 2017 by the Chancellor and Vice Chancellor acting under the authority of Urgent Business Delegation, for and on behalf of Council to approve the re-appointment of Ms Dianne Allen to the NUsport Board as the person appointed by Council for a two year term, expiring 24 May 2019.

Next Council meeting

Friday 28 July 2017.