22 September 2017 Meeting Outcomes

COUNCIL COMMUNIQUE


News and updates from UON’s Council Meeting: 22 September 2017

The Council were welcomed by staff at our Ourimbah campus, where they enjoyed a guided tour of the campus. This included an exercise and sports science demonstration, oral health clinic tour, and morning tea with staff.

Chancellor Paul JeansChancellor's Report

The Chancellor spoke about the great enthusiasm and talent displayed at the recent UON 2017 Alumni Awards, which recognise and celebrate innovation, creativity and exceptional leadership of those alumni who inspires others through their local, national and international achievements.

The Chancellor also spoke about his recent tour of the Faculty of Medicine and Health and the discussions he had with the team.


Engaging around the globe

The Vice-Chancellor spoke about recent emerging issues in the higher education sector and ongoing engagement with State and Commonwealth Government.

An update was provided on the continuing discussions regarding the NUW Alliance developments between UON, University of Wollongong and University of New South Wales.

There was also general discussion regarding:

  • Latest QS rankings
  • Recruitment processes underway for the senior roles of Director, Marketing and Communications and Director, People and Workforce Strategy.
  • Latest student enrolment data and forecast figures, as well as other corporate performance figures.

Research & Innovation Update

The Senior Deputy Vice-Chancellor, Research and Innovation, shared an update on recent developments including:

  • Success with ARC grants, the growing prominence of the University in dementia research, and the award of two ARC Future Fellowships;
  • More than 1000 staff attendees at Research Advantage program events in 2017, targeted support for career acceleration, and grant applications;
  • Enthusiastic community engagement through the innovation network with success continuing to build;
  • International research and innovation networks, including involvement of Pro Vice-Chancellors in South Pacific, and moves in Korea and Japan to establish a Carbon Futures Institute;
  • Setting up access to higher performance computing platforms as part of the Smart City Initiative with the Newcastle City Council, aiming to be the first regional area to have high capacity computing; and
  • Multiple research and innovation projects have commenced in connection with the NUW Alliance.

Corporate Performance Report

A review of the University's quarter 2 performance indicators was discussed, paying particular attention to the latest student enrolment (load) data, QS Rankings, and the Quality Indicators for Learning and Teaching.

Governance Rule

The University's new Governance Rule is an element of the ongoing project to simplify and streamline the University’s rules and policies, as well as an important element in the revised University governance framework.

The purpose of the Governance Rule is to provide a singular rule that consolidates the existing rules, and reduces any confusion regarding the hierarchy of rules. As part of the Rule, Council has delegated the role of approving Awards to Academic Senate.


Compliance Framework and Compliance Policy

A new Compliance Framework has been developed to support the seven compliance principles outlined in the ISO 19600:

  • Establishing organisational context and scope of the framework.
  • Leadership – establishing ownership of framework and ensuring policies support objectives.
  • Planning – determining actions to support objectives.
  • Support requirements – consideration of requirements to support implementation.
  • Operational elements – establishing the processes for reporting and measuring objectives.
  • Performance evaluation – determining what needs to be monitored and how.
  • Improvement and corrective actions – processes for continuous improvement.

The new framework is accompanied by a revised Compliance Policy that supports the management of risk across UON.


Committees Performance and Charters Review

The amended committee Charters for the following Council committees was approved:

  • Controlled and Associated Entities Committee;
  • Finance Committee;
  • Nominations and Legislation Committee; and
  • Risk Committee

Chairs of the seven Council committees provided verbal updates from their respective meetings.

Committees

Here's a brief summary of the top level highlights.

Nominations and Legislation committee

  • Committee name change to Nominations and Governance Committee.

Controlled and Associated Entities committee

  • Discussion of the 2016 Annual Reports for: NUSA, NUPSA, NUsport, HMRI and Central Coast Campus Union Ltd.
  • Reviewed the quarterly reports from TUNRA and UON Singapore.

Risk Committee

  • Proposed referral of the cultural and leadership aspects of WHS to the People and Culture Committee.
  • Measurements of the University’s Ethical Decision-making Framework.

Finance Committee

  • Annual strategic review of investment portfolio.
  • Consideration of the Financial Performance report

Strategic Development Committee

  • Presentation of post-implementation reviews
  • Proposed referral of some strategic items directly to Council to increase the engagement of all members on key items.

People and Culture Committee

  • Discussion of the Annual Human Resources report.
  • Principles of Collaboration for Senior Management.

Summary of Council's formal resolutions

ITEM: Chancellor’s Report

Council resolved to note the verbal update from the Chancellor.

ITEM: Vice-Chancellor’s Report

Council resolved to note the report from the Vice-Chancellor on strategic issues and activities.

ITEM: Research and Innovation Update

Council resolved to note the research and innovation update from the report from the Senior Deputy Vice-Chancellor (Research and Innovation).

ITEM: Quarter 2 Corporate Performance Report

Council resolved to note the Q2 2017 UON Corporate Performance Report.

ITEM: NeW Futures Capital Investment Program

Council resolved to note the New Futures Capital Investment Program Status report.

ITEM: Governance Rule

Council resolved to:

  • approve the making of the proposed Governance Rule and its attached Schedules, inclusive of the amendments requested by the Nominations and Legislation Committee, in accordance with the University of Newcastle By-Law 2017 (NSW) and section 29(2) of the University of Newcastle Act 1989 (NSW);
  • approve the rescission of the following Rules as the content is captured in the Governance Rule:
    • Council Constitution Rule;
    • Rules Governing Establishment of Faculties and Other Bodies (Excluding Schools);
    • Rules Governing Honorary Degrees;
    • Rules Governing Officers of the University;
    • Functions of the Vice-Chancellor Rule;
    • Elections Rule; and
    • Delegation of Authority Rule;
  • approve the rescission of the Making of Rules by the Vice-Chancellor Rule;
  • approve amendments to the following Rules to remove duplication of content captured in the Governance Rule:
    • Rules Governing Awards and Programs;
    • Interim Constitution of the Academic Senate; and
    • Rules Governing Convocation and the Alumni Advisory Committee (as the Standing Committee of Convocation);
  • approve that Academic Senate be granted authority to approve the establishment and disestablishment of awards with such approvals to be reported to Council; and
  • approve that authority be granted to the University Secretary to amend other rules or policies to reflect the above mentioned changes.

ITEM: Schedule of Operational Sub-Delegations made by the Vice-Chancellor

Council resolved to:

  • approve the conditions and limits of sub-delegation set out by the Vice-Chancellor; and
  • note the Schedule of Operational Sub-Delegations made by the Vice-Chancellor.

ITEM: General Insurance Program Renewal

Council resolved to note the General Insurance Program Renewal - Directors and Officers Liability Update report.

ITEM: Compliance Framework and Compliance Policy

Council resolved to:

  • note the University Compliance Management Framework Report and the Compliance Management Framework; and
  • approve the revised Compliance Policy.

ITEM: Committees Performance and Charters Review

Council resolved to:

  • note the changes to committee charters recommended by Council’s committees; and
  • approve the amended committee Charters for:
    • Controlled and Associated Entities Committee;
    • Finance Committee;
    • Nominations and Legislation Committee; and
    • Risk Committee

ITEM: Academic Senate – President’s Update

Council resolved to note the President of the Academic Senate's verbal report in relation to the Academic Senate meeting held on 30 August 2017.

ITEM: Nominations and Legislation Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Nominations and Legislation Committee meeting held on 6 September 2017.

ITEM: Controlled and Associated Entities Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Controlled and Associated Entities Committee meeting held on 6 September 2017.

ITEM: Risk Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Risk Committee meeting held on 6 September 2017.

ITEM: Finance Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Finance Committee meeting held on 7 September 2017.

ITEM: People and Culture Committee - Chair's Update

Council resolved to note the Acting Chair's verbal report in relation to the People and Culture Committee meeting held on 7 September 2017.

ITEM: Strategic Development Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Strategic Development Committee meeting held on 7 September 2017.

ITEM: Acquisition of land at Callaghan

Council resolved to approve the acquisition of land at Callaghan.

ITEM: Client Service Plan

Council resolved to approve the submission of the 2017 Client Service Plan of the University and its controlled entities.

ITEM: Council Induction and 2018 Professional Development Plan Budget

Council resolved to:

  • note that the Nominations and Legislation Committee has approved the Council Induction and 2018 Professional Development Plan; and
  • approve a Professional Development Plan budget.

ITEM: Programs and Awards

Council resolved to:

  • approve:
    • the reinstatement of the Graduate Certificate in Information Technology as an entry point, not just an exit point for the Master of Information Technology, effective from Trimester 3 2017;
    • the disestablishment of the Master of Disaster Preparedness and Reconstruction award once there are zero enrolments;
    • the establishment of the new award Bachelor of Medical Engineering (Honours);
    • that authority be granted to the University Secretary to amend the Rule Listing Awards and Rules Governing Academic Dress to reflect the establishment and disestablishment of awards;
    • the immediate rescission of the schedules:
      • Bachelor of Natural History Illustration (Honours) Schedule [000560];
      • Honours Degree of Bachelor of Science Schedule [000006]; and
      • Bachelor of Biotechnology (Honours) Schedule [000001];
  • note:
    • the Program and Course Approval Committee have recommended the discontinuation of the Master of Disaster Preparedness and Reconstruction [12410) from Trimester 2, 2017:
    • the Program and Course Approval Committee have recommended the discontinuation of the following new Higher Degree by Research programs, for immediate implementation:
      • Master of Philosophy (Community Medicine and Clinical Epidemiology);
      • Doctor of Philosophy (Community Medicine and Clinical Epidemiology);
      • Master of Philosophy (Paediatrics);
      • Doctor of Philosophy (Paediatrics);
      • Master of Philosophy (Behavioural Sciences in Relation to Medicine); and
      • Doctor of Philosophy (Behavioural Sciences in Relation to Medicine).
    • that the Vice-Chancellor and the Dean of Graduate Research under delegated authority [A1.26] confer the Higher Degree Research candidates to the degrees listed in documents RTSC 17.068, RTSC 17.078, RTSC 17.079 and RTSC 17.093;
    • the approval by the Academic Senate of a Posthumous Award in the Bachelor of Environmental and Occupational Health and Safety to student (3230192).

ITEM: Use of the University Seal

Council resolved to note the use of the Seal of the University for the period 21 July 2017 to 15 September 2017.

Next Council meeting

Friday 24 November 2017.