12 August 2016 Meeting Outcomes

COUNCIL COMMUNIQUE


News and updates from UON’s Council Meeting: 12 August 2016

Following a site safety inspection led by the Dean of Sydney Campus, Professor Ann Brewer, Council members met at our purpose-built Elizabeth Street premises in the heart of Sydney’s CBD. Since the previous Council meeting staff members Dr Roslyn Larkin, Professor Pablo Moscato, and Mr Michael Robertson have all been re-elected to Council for new two year terms that officially begin on 1 September 2016. Council members congratulated all three on their reappointments.

Chancellor Paul JeansCouncil strategic planning

Following on from Council’s June strategic workshop, the Chancellor has been working with senior management to more deeply explore forward-looking strategies associated with NeW Futures.

The Chancellor’s specific focus is on the rationale, benefits and outcomes that underpin the various proposals and associated business cases to ensure Council members receive the information they need to fully consider to arrive at a determination.

As part of this collaboration, work is also underway to ensure that presentations, papers and key milestones are aligned with the Council meeting cycle. This will help ensure timely and considered decisions enabling Council to best support proposals that will help UON advance its future vision.


Continued support for Newcastle CBD redevelopment NeW Space - Continued Support for Newcastle's Redevelopment

UON is playing a key role in the revitalisation of Newcastle’s CBD via the development of a landmark education precinct with NeW Space at its heart.

The Chancellor and Vice-Chancellor recently met with the NSW Minister for Planning, The Hon Rob Stokes, to discuss the precinct and explore government support for a stronger UON presence that acts as a ‘next generation’ resource for the entire community across different disciplines and fields of knowledge.


Central Coast graduates Central Coast Collaboration

During July the Chancellor attended graduation ceremonies at Ourimbah Campus, including a joint ceremony with Hunter TAFE Central Coast students.

Of the 616 students attending graduation, 559 completed UON programs and 57 completed a TAFE qualification.

UON and TAFE NSW Hunter Institute have a unique 28-year partnership and the combined graduation event is one example of the strength and ongoing importance of this relationship at a local level on the Central Coast.

UON’s Ourimbah Campus is a shared campus with Hunter TAFE and UON provides TAFE students with strong pathways into university education opportunities.


Engaging around the globeVice Chancellor

The Vice-Chancellor recently spent time in London to celebrate the global impact of UON and our graduates around the world.

Professor Caroline McMillen attended a special alumni reception held at Australia House in London which was one part of a broader UK recruitment campaign during June.

The event provided social and professional networking opportunities and helped to facilitate ongoing connections with UON, staff and students.


During July the Vice-Chancellor helped UON Singapore celebrate its 10 year anniversary attending a series of events including an awards and gala dinner.

The dinner marked the successful journey to provide UON’s world-class programs in Singapore to students from more than 37 countries since 2006. The event also acknowledged the achievements of outstanding students, and academic and professional staff.


Central Coast Medical SchoolCentral Coast Medical School

A full business case is currently being developed for Council consideration following election campaign funding announcements related to the $72.5 million development of a Central Coast Medical School and Research Institute - a joint project between UON, Central Coast Local Health District and Gosford Council.

The new facility will help drive the Central Coast’s innovation economy, create good jobs, attract new talent and investment, improve healthcare and link the world’s best medical education and research to the region.

The proposed new facilities would include a Medical School – based on UON’s existing, world-class medical school – and an affiliated Health and Medical Research Institute co-located on the site of the redeveloping Gosford Hospital, with some research projects based at Wyong Hospital.


UON Sydney CampusSYDNEY STRATEGY

The Dean of Sydney Campus, Professor Ann Brewer, provided an update on key aspects of the Sydney Strategy which includes a focus on short courses, continuing professional development options for professionals, industry association programs (including transport and logistics), public seminars and customised approaches for private, public and not-for-profit sector organisations across diverse disciplines.

Council discussed the importance of the Sydney value proposition, and increasing brand awareness in the market via public commentary, strategic events, a digital marketing campaign and engaging with key decision makers in organisations, such as professional associations.

Council also explored opportunities for staff collaboration between Callaghan and Sydney campuses and the potential to extend UON’s international strategy and develop key links through the Sydney Strategy.


FEDUA 5 year planTHE NEXT FIVE YEARS – FACULTY STRATEGIC PLANS

All Faculties have now presented their draft five year strategic plans to Council. The Pro Vice-Chancellors of Faculty of Education and Arts, and the Faculty of Business and Law provided updates at the meeting, with other Faculties presenting at Council’s Strategic Retreat in June.

Leaders across the Faculty of Education and Arts and the Faculty of Business and Law have identified ways to facilitate more collaborative working environments that will better prepare graduates for the future Australian workforce, and improve engagement with industry on research that will address our biggest social and economic challenges.


campus mapESTATE STRATEGY

The Chief Operating Officer, supported by the Chief Financial Officer, and the Director Infrastructure Services, presented on the development and implementation of the Estate Strategy.

The Estate Strategy relates to campus master planning and the associated infrastructure plans, and has been developed to support and enable UON’s corporate and strategic planning.

The strategy lists high level capital investment priorities and projects, and considers the development capacity of campuses to meet UON’s long term development needs.


Long term financial planLONG TERM FINANCIAL PLAN

The Long Term Financial Plan was initially presented to Council at its strategic retreat. Following additional analysis and modelling, the Chief Financial Officer gave an update on UON’s financial plan for 2017-2025.

The plan is based on an ‘update and transform’ approach with a focus on investing to support the NeW Futures Strategic Plan by transforming UON’s estate and strategically investing in research, international, marketing, infrastructure and information technology.

The plan is expected to result in a significant contribution to research outcomes as well as seeing UON play a key role in the revitalisation of Newcastle and the economic development of the Hunter Region as a whole.


COUNCIL MEMBERSHIP CHANGES


Staff appointed Council MembersStaff members appointed to Council

Council congratulated Michael Robertson, Professor Pablo Moscato and Dr Roslyn Larkin who have all been re-elected to UON’s Council.

All three colleagues previously served on Council, Michael as a professional staff member and Pablo and Roslyn as academic staff members.

Their new terms will begin on 1 September for two years.

Learn more about these Council members.


Bob KennedyMinisterially appointed members of Council

Bob Kennedy, a current ministerially appointed Council member, has been recommended for reappointment to Council for a three year term starting on 1 February 2017.

Learn more about Bob Kennedy.


Council appointed member of Council

There is currently a vacancy on Council in the category of Council appointed member (other than Convocation member).

Following a detailed search process Council has appointed Julie Phillips for a two year term starting on 13 August 2016.

Julie’s skills and experience will provide valuable and complimentary competencies to Council particularly in the pharmacological, biotechnical and medical research commercialisation areas.


Phill JohnsonStudent Member of Council

Elections were held recently to appoint a student member to Council for a one-year term.

The current term of office for Phill Johnson, the current student member of Council, will expire at the end of the year.

Editors note: The ballot count held following the Council meeting in August, saw Phill Johnson re-elected for a further one year term.

Learn more about Phill Johnson.


President of Academic Senate

The term of office of Professor Mark Jones, President of Academic Senate, will expire on 31 December 2016. An election process is currently underway to appoint an academic staff member from within UON’s professorial and associate professorial contingent for a two year term starting in January 2017.


Question marksETHICAL DECISION MAKING

The Council is revisiting the University’s ethical foundations and exploring ethical decision making models that support us in realising our vision to be a global leader, in each of our spheres of achievement. A steering committee has been established to develop a draft Ethical Decision Making Framework in collaboration with Dr Simon Longstaff form the Ethics Centre.

The ethical framework will help guide people, at all levels of UON, in their decision making as part of (or on behalf of) the University. The exposure draft Framework has been socialised with a cross section of UON stakeholders to support initial testing around whether the principles are clear, relevant and meaningful and if the framework practically supports people when faced with the task of making difficult decisions.

Council commended the Ethical Decision Making Framework as an excellent piece of work, endorsed it, and thanked the steering group for their in-depth examination. The steering committee will now explore the implementation approach.


Chairs of the seven Council committees provided verbal updates from their respective meetings.

Committees

Here's a brief summary of the top level highlights.

Nominations and Legislation committee

  • Productive discussion on Council membership.
  • The 2017 annual business schedule has been developed to align Council’s statutory requirements and optimise Council’s timely considerations of quarterly reporting form UON Management. The committee reflected on the effectiveness of the 2016 business schedule which was approved by the University Council.
  • A rolling three year calendar is also maintained to provide a forward view of likely meeting dates.


Controlled and Associated Entities committee

  • The Council approved the Central Coast Campus Union Ltd Constitution, noting the work undertaken to amend it consistent with Council’s request to reduce the Council’s level of control.
  • The work underway to obtain an overview of all the entities that the University has interests in or has an association with was also discussed, noting a framework is in development.


Risk Committee

  • A very full agenda with a great level of discussion about strategic risks.
  • Continued strong focus on WHS with a request for an external review of suite of activities undertaken by the board to test that the Council is operating at “best practice” levels in meeting our WHS obligations.
  • Excellent annual reports from Human Research Ethics and Animal Care and Ethics Committee.  Important to formally acknowledge significant voluntary contributions.
  • Internal audit on Cyber Security provided a great opportunity to think strategically about our future operating environment and what we might need to do differently in this area over time.


Finance Committee

  • Joint meeting with the SDC.
  • Review of University investment strategy
  • Review of financial performance and noted solvency declaration by CFO


Strategic Development Committee

  • Following on from the strategic retreat, the committee continued discussion on the university’s strategic plan, estate plan and long term capital investment requirements.
  • Opportunity to understand FEDUA and FBUSL Faculty 5-year plans, key focus on graduate value proposition and student outcomes.


People and Culture Committee

  • Progress of UON’s Talent Management and Succession Planning strategy was discussed including work retention and succession planning work underway in across UON in relation to academic and, more recently, professional staff.
  • Council member roles related to philanthropic opportunities were also discussed to support and facilitate major gift opportunities through relationship-based funding.


Chancellor's Committee

  • Council was updated on the half-yearly assessment of the Vice-Chancellor’s performance against her personal goals for 2016 and the Council Member Remuneration and Schedule of Benefits which was compiled at the request of the Committee.

Summary of Council's formal resolutions

ITEM: Chancellor’s Report

Council resolved to note the verbal update from the Chancellor

ITEM: Vice-Chancellor’s Report

Council resolved to note the report from the Vice-Chancellor on strategic issues and activities

ITEM: Sydney Strategy Presentation

Council resolved to note the report from the Dean of the Sydney Campus on the UON Sydney Strategy

ITEM: FEDUA and FBUSL Strategic Plans

Council resolved to note the presentation on the CABLE Enterprise and the CABLE Five Year Strategic Plans

ITEM: CABLE Enterprise and Precinct

Council resolved to note the update on the Estate Strategy and Capital Investment

ITEM: Long Term Financial Plan 2

Council resolved to approve the recommended Long Term Financial Plan 2 subject to:

a. individual business cases being submitted for each investment;

b. external verification of the numbers in each business case

ITEM: Council Membership Update

Council resolved to:

  1. recommend Mr Robert (Bob) Kennedy be appointed by the Minister for a 3 year term commencing 1 February 2017;
  2. appoint Ms Julie Phillips to the Council in the category of Council appointed member (other than Convocation member), for a 2 year term commencing 13 August 2016;
  3. note the process and timeframe to appoint one member of Council, in the category of Council appointed member (who is a member of Convocation), to fill the upcoming vacancy from 1 January 2017;
  4. note that: a. Dr Roslyn Larkin and Professor Pablo Moscato have been elected as members of the Council in the category of staff elected by Academic Staff; and b. Mr Michael Robertson has been elected as a member of the Council in the category of staff elected by non-academic (professional and teaching) staff;
  5. note that the election of a student member of Council is ongoing with the result scheduled to be declared on 22 August 2016; and
  6. note that the election for the President of Academic Senate will commence in August 2016 with the result scheduled to be declared on 13 October 2016

ITEM: Ethical Decision Making Framework

Council resolved to

  1. note the update on the work to develop an ethical decision making framework for UON;
  2. note that the Committee provided feedback and input in to the Ethical Framework exposure draft; and
  3. endorse the Ethical Framework exposure draft

ITEM: Academic Senate – President’s Update

Council resolved to note the President of the Academic Senate's verbal report in relation to the Academic Senate meeting held on 6 July 2016

ITEM: Nominations and Legislation Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Nominations and Legislation Committee meeting held on 27 July 2016

ITEM: Controlled and Associated Entities Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Controlled and Associated Entities Committee meeting held on 27 July 2016

ITEM: Risk Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Risk Committee meeting held on 28 July 2016

ITEM: Finance Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Finance Committee meeting held on 28 July 2016.

ITEM: Strategic Development Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Strategic Development Committee meeting held on 28 July 2016.

ITEM: People and Culture Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the People and Culture Committee meeting held on 28 July 2016.

ITEM: Chancellor's Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Chancellor's Committee meeting held on 27 July 2016.

ITEM: Sendak Trust

Council resolved to

  1. approve the request to the Attorney-General for the Vice-Chancellor to act as the second Trustee of the Sendak Trust Fund;
  2. note the transfer of the account balance to the University; and
  3. note that the University will continue to administer the Trust

ITEM: New Programs and Awards - Bachelor of Creative Industries

Council resolved to

  1. approve the:
    1. establishment of the new award: Bachelor of Creative Industries (BCI);
    2. addition of the program to the relevant Awards and Programs Schedules; and
  2. authorise the University Secretary to make all amendments to the Rule Listing Awards [000951] and the Rules Governing Academic Dress [000399] to reflect these outcomes;
  3. note that Academic Senate will ratify this recommendation at its next quorate meeting

ITEM: New Programs and Awards - Innovation Management and Entrepreneurship

Council resolved to:

  1. approve the establishment of the new awards:
    1. Graduate Certificate in Innovation Management and Entrepreneurship;
    2. Master of Innovation Management and Entrepreneurship; and
  2. approve the addition of the programs to the relevant Awards and Programs Schedules; and
  3. authorise the University Secretary to make all necessary amendments to the Rule Listing Awards and the Rules Governing Academic Dress to affect this decision
  4. note that Academic Senate will ratify this recommendation at its next quorate meeting

ITEM: New Programs and Awards - Engineering Programs

Council resolved to:

  1. approve the proposal for the establishment of the new awards:
    1. Bachelor of Engineering (Honours) (Computer Systems);
    2. Bachelor of Engineering (Honours) (Electrical and Electronic);
    3. Master of Professional Engineering (Mechanical); d. Master of Professional Engineering (Mechatronics);
    4. Master of Professional Engineering (Civil);
    5. Master of Professional Engineering (Computer);
    6. Master of Professional Engineering (Environmental);
    7. Master of Professional Engineering (Software);
    8. Master of Professional Engineering (Geospatial Engineering and Surveying);
    9. Master of Professional Engineering (Electrical and Electronic);
    10. Master of Professional Engineering (Computer Systems);
    11. Master of Professional Engineering (Chemical);
  2. approve the addition of the programs to the relevant Awards and Programs Schedules; and
  3. authorise the University Secretary to amend the Rule Listing Awards and the Rules Governing Academic Dress to reflect these outcomes
  4. note that Academic Senate will ratify this recommendation at its next quorate meeting

ITEM: Central Coast Campus Union Ltd Constitution Update

Council resolved to approve the updated Constitution for Central Coast Campus Union Ltd

ITEM: Correspondence

Council resolved to approve the proposed Council response to correspondence received from the President National Tertiary Education Union (Newcastle Branch) be issued by the Director Council Services and Chancellery (University Secretary)

ITEM: By-law Update

Council resolved to

  1. note the matters raised by NSW Parliamentary Counsel in relation to the revised By-law; and
  2. approve the Committee's proposed responses to Parliamentary Counsel

ITEM: Council Meeting Calendar

Council resolved to

  1. note the key features to be incorporated into the 2017 Council Meeting Calendar;
  2. note the importance of ongoing informal communications between meetings; and
  3. approve a 2017 Council Meeting Calendar based on the 2016 meeting schedule footprint

ITEM: Council Reserved Matters Approved under Delegated Authority

Council resolved to ratify the exercise of delegation on 5 July 2016 by the Chancellor’s Committee acting under the authority of Urgent Business Delegation [UB1], for and on behalf of the Council, to endorse the objectives and timeframe of the 2016 Council Review to be conducted by Professor Geoff Kiel of Strategic Governance Pty Ltd

ITEM: Council Committee Minutes for noting

Council resolved to note the draft:

  • Nominations and Legislation Committee minutes of the meeting held on 27 July 2016
  • Controlled and Associated Entities Committee minutes of the meeting held on 27 July 2016
  • Risk Committee minutes of the meeting held on 28 July 2016
  • Finance Committee minutes of the meeting held on 28 July 2016
  • Strategic Development Committee minutes of the meeting held on 28 July 2016
  • People and Culture Committee minutes of the meeting held on 28 July 2016
  • unconfirmed minutes of the inquorate Academic Senate meeting held on 6 July 2016

ITEM: Human Research Ethics Annual Report

Council resolved to

  1. note the Human Research Ethics Committee 2015 Annual Report as required by the Human Research Ethics Committee Constitution and the regulatory requirements outlined in the National Statement on Ethical Conduct in Human Research; and
  2. formally acknowledge and thank the members of the Human Research Ethics Committee for their work to support this critical activity

ITEM: Animal Care and Ethics Annual Report

Council resolved to:

  1. note the 2015 Animal Care and Ethics Committee 2015 Annual Report as required by Clause 2.3.28 of the Australian code for the care and use of animals for scientific purposes;
  2. note that the Animal Care and Ethics Committee 2015 Annual Report will be issued to the New South Wales Department of Primary Industries in accordance with regulatory requirement;
  3. formally acknowledge and thank the members of the Animal Care and Research Ethics Committee for their work to support this critical activity

ITEM: Council Member Safety Due Diligence

Council resolved to:

  1. note the information provided to Council members to satisfy their WHS due diligence obligations specific to the risks from operations at UON;
  2. note the actions that have been taken by Council members to fulfil their due diligence obligations; and
  3. note that an external review will be undertaken to assess that Council is satisfying its workplace health and safety obligations

ITEM: Academic Matters Approved Under Delegation Authority

Revisions to the Enabling Programs Schedule

The Council resolved to note the revisions to the Enabling Programs Schedule for implementation from Semester 1 2017.

Admissions to Research Higher Degrees - May 2016

The Council resolved to note that the Dean of Graduate Studies and the Vice-Chancellor have approved the candidates listed be admitted to Higher Degree Research, under delegated authority

Discontinuation of programs

The Council resolved to note the discontinuation of the programs Bachelor of Fine Art and the Bachelor of Teaching (Fine Art) (Honours)

Rescission of Individual Program Schedules

The Council resolved to note the approval by the inquorate Academic Senate, under delegated authority A1.6, of the immediate rescission of the following program schedules:

  1. Bachelor of Natural History Illustration (Honours) Schedule – 000560;
  2. Honours Degree of Bachelor of Science Schedule – 000006;
  3. Bachelor of Biotechnology (Honours) Schedule - 000001 (Doc D16/196527).

Next Council meeting

Friday 11 November 2016