11 November 2016 Meeting Outcomes

COUNCIL COMMUNIQUE


News and updates from UON’s Council Meeting: 11 November 2016

Since the previous Council meeting Jann Gardner has been appointed as a Council member (Convocation member). Ms Julie Phillips has been appointed as a member of the Strategic Development Committee.

Professor Mark Jones has been re-elected as President Academic Senate. Mr Phill Johnson has been re-elected as the student-elected Council member. Council members congratulated all members on their appointments.

2016 National Conference on University Governance

UCC logo

The Chancellor recently attended the 2016 University Chancellors’ Council Governance Conference in Sydney in October.

Commonwealth Government Ministers Greg Hunt (Minister for Industry, Innovation and Science) and Simon Birmingham (Minister for Education and Training) addressed the Governance Conference. Topics at the conference included: Governing in Disruption, Advancement Myths and Truths, and The Inspired Campaign Experience.


Engineering Futures

Engineering Futures

The Faculty of Engineering and Built Environment launched its new Bachelor programs and Master of Professional Engineering in October.

At the launch, Mr Paul Jeans addressed industry and alumni and stressed the importance of preparing our future engineering graduates with the skills required to solve some of the unprecedented challenges the world faces today.

The UON redesigned Bachelor of Engineering (Honours) degrees:

  • Connect students with industry through live projects and guest lectures
  • Diversify students' skills with four elective specialisation courses
  • Connect students with evolving technologies that will shape our future
  • Prepare students to be job ready with essential workplace skills in law, finance, project management, sustainability, communication and entrepreneurism.

ENGAGING AROUND THE GLOBE

Caroline McMillen

The Vice-Chancellor recently attended the United Nations Habitat III & Global CIFAL Network Meeting in Ecuador. Habitat III is the United Nations Conference on Housing and Sustainable Development. The Vice-Chancellor discussed the role universities will play in shaping sustainable development in cities around the world.

Held only every 20 years, Habitat III focused on Housing and Sustainable Urban Development with the aim to create global standards of achievement set out in a document referred to as The New Urban Agenda.

The Vice-Chancellor also attended the Indonesia-Australia Dialogue in Yogyakarta, Indonesia. Supported by the Australian and Indonesian governments, the aim of the dialogue was to increase understanding and interaction between Australia and Indonesia.

HUNTER INNOVATION PROJECT

In late September, the Premier of NSW, The Hon Mike Baird, announced a $9.8 million commitment from the NSW Government through the Hunter Infrastructure and Investment Fund (HIIF) to support the Hunter Innovation Project (HIP) - a partnership between Newcastle City Council, the University of Newcastle, Newcastle Now and Hunter DiGiT.

As a key partner in the HIP, UON will lead the establishment of an innovation hub for researchers, industry and entrepreneurs to commercialise ideas and promote economic development.

DOMESTIC UNDERGRADUATE RECRUITMENT

The Director (Marketing and Communications), Mrs Elizabeth Horbach, provided an update on Domestic Undergraduate Recruitment Activity 2016.

The update discussed the role of marketing and recruitment in the student load planning process, the development and communication of value propositions, and the activities in progress to ensure student load growth targets will be met.

CENTRAL COAST MEDICAL SCHOOL AND RESEARCH INSTITUTE

UON Medical SchoolThe Council considered and supported the proposal regarding the development of a Central Coast Medical School and Research Institute - a joint project between UON, Central Coast Local Health District and Gosford Council.

The Council discussed the opportunities for future expansion, and reinforced the importance of strong and ongoing donor and community involvement, and the alignment of research priorities with the Central Coast Local Health District.

The new facility will help drive the Central Coast’s innovation economy, create good jobs, attract new talent and investment, improve healthcare and link the world’s best medical education and research to the region.

COUNCIL AND COMMITTEE MEMBER APPOINTMENTS

The Council appointed Jann Gardner to the Council in the category of Council appointed member (Convocation member), for a 4 year term commencing 1 January 2017. Learn more about Jann Gardner.

The Council appointed Ms Julie Phillips as a member of the Strategic Development Committee.

The Council congratulated Professor Mark Jones, who has been re-elected as President of the Academic Senate for a further 3 year term commencing 1 January 2017, and consequently will continue as an ex-officio member of the Council.

The Council also congratulated Mr Phillip Johnson, who has been re-elected as the member of the Council elected by the students for a 1 year term commencing 1 January 2017. Learn more about Phillip Johnson.

2017 UON CORPORATE PLAN

The Council discussed and approved the 2017 UON Corporate Plan and institutional Key Performance Indicators for 2017.

UNIVERSITY SECRETARY

The Council accepted, with regret, the resignation of Ms Martene Archer as University Secretary, effective from 18 November 2016. The Council appointed Ms Kim Davis as acting University Secretary, effective from 21 November 2016.

2017 COUNCIL CALENDAR

The Council supported the proposed addition of a further cycle of Council and committee meetings in the second half of the year. This will enhance the opportunity for Council and Management to consider matters requiring consideration in 2017.

The 2017 Council Calendar is now available online.

COMMITTEES

Chairs of the Council's seven committees provided verbal updates from their respective meetings.

Nominations and Legislation Committee

  • Continued consideration of potential future members of Council.
  • Conducted review of delegations of authority, including delegations made by the Vice-Chancellor, as required by the Delegations of Authority Rule.

Controlled and Associated Entities Committee

  • Matters relating to HMRI have been deferred to March 2017 for discussion with the Chair of the HMRI Board.

Risk Committee

  • The Risk Committee continued their focus on Work, Health & Safety matters.
  • Gift Governance Framework and Management of Philanthropic Funds.

Finance Committee

  • Client Service Plan has been received in relation to the 2016 audit, which will be conducted by the NSW Audit Office.

Strategic Development Committee

  • UON performance in international load and research.

People and Culture Committee

  • Your Voice survey data results, and the communication of the survey outcomes to staff via Faculty and Division leaders up until the end of the year.

Chancellor's Committee

  • Continued to oversee recruitment for the Deputy and Pro Vice-Chancellor positions.

Summary of Council's formal resolutions

ITEM: Chancellor’s Report

Council resolved to note the verbal update from the Chancellor

ITEM: Vice-Chancellor’s Report

Council resolved to note the report from the Vice-Chancellor on strategic issues and activities

ITEM: Marketing Presentation

Council resolved to note the marketing and recruitment activities to support the achievement of undergraduate domestic student applications for 2017

ITEM: Central Coast Medical School and Research Institute Draft Business Case

Council resolved to approve the capital investment toward the establishment of the Central Coast Medical School and Research Institute (CCMSRI).

ITEM: Draft 2017 UON Corporate Plan

Council resolved to approve the 2017 UON Corporate Plan, and institutional Key Performance Indicators.

ITEM: University Secretary Role

Council resolved to accept, with regret, the resignation of Ms Martene Archer as University Secretary, effective last day 18 November 2016.

Council resolved to approve the role, reporting line, position description and authority of the University Secretary (Chief Governance Officer) at the University of Newcastle; and appoint Ms Kim Davis as acting University Secretary (Chief Governance Officer), effective from 21 November 2016.

ITEM: 2017 Council Calendar

Council resolved to approve the revised 2017 Council Calendar Schedule.

ITEM: Council Membership

Council resolved to:

i.appoint Jann Gardner to the Council in the category of Council appointed member (Convocation member), for a 4 year term commencing 1 January 2017;
ii.appoint Ms Phillips as a member of the Strategic Development Committee;
iii.note that Professor Mark Jones has been re-elected as President of the Academic Senate for a further 3 year term commencing 1 January 2017, and consequently will continue as an ex-officio member of the Council; and
iv.note that Mr Phillip (Phill) Johnson has been re-elected as the member of the Council elected by the students for a 1 year term commencing 1 January 2017.

ITEM: Academic Senate – President’s Update

Council resolved to note the President of the Academic Senate's verbal report in relation to the Academic Senate meeting held on 21 September 2016

ITEM: Nominations and Legislation Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Nominations and Legislation Committee meeting held on 26 October 2016

ITEM: Controlled and Associated Entities Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Controlled and Associated Entities Committee meeting held on 26 October 2016.

ITEM: Risk Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Risk Committee meeting held on 27 October 2016.

ITEM: Gift Governance Framework (Policies & Procedures) and the Management of Philanthropic Funds

Council resolved to note the report on Gift Governance Framework and Management of Philanthropic Funds

ITEM: Finance Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Finance Committee meeting held on 27 October 2016.

ITEM: Strategic Development Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Strategic Development Committee meeting held on 27 October 2016.

ITEM: People and Culture Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the People and Culture Committee meeting held on 26 October 2016.

ITEM: Chancellor's Committee - Chair's Update

Council resolved to note the Chair's verbal report in relation to the Chancellor's Committee meeting held on 25 October 2016.

ITEM: Appointment - UON Singapore Board

Council resolved to:

i. note the upcoming resignation of Professor Andrew Parfitt as Director and Chair of the Board of UON Singapore;
ii. nominate Professor Mark Jones to fill the consequent vacancy on the UON Singapore Board of Directors;
iii. recommend the Board of UON Singapore consider the nomination of Professor Jones as Chair of the Board of Directors, UON Singapore Pty Ltd, subject to his election to the Board of Directors; and
iv. note the contribution made by Professor Parfitt as Chair of the Board of Directors of UON Singapore Pte Ltd

ITEM: Appointment of Authorised Representative - UON Singapore Pte Ltd

Council resolved to:

i. note Professor Andrew Parfitt will resign from his roles in relation to UON Singapore Pte Ltd on 25 November 2016;
ii. revoke the appointment of Professor Andrew Parfitt as authorised representative of the University of Newcastle for UON Singapore Pte Ltd, effective from 25 November 2016;
iii. approve the appointment of Professor Mark Jones as authorised representative of the University of Newcastle for UON Singapore Pte Ltd, effective from 25 November 2016; and
iv. delegate the Chancellor and Vice-Chancellor authority to execute any certificates and ancillary documents to give effect to this resolution, in accordance with the Companies Act (Singapore)

ITEM: Amendments to Committee Charters

Council resolved to:

i. note the changes to committee charters recommended by the Nominations and Legislation Committee and Finance Committee; and
ii. approve the amended Committee Charters for:
a. Chancellor’s Committee
b. Controlled and Associated Entities Committee;
c. Finance Committee;
d. Nominations and Legislation Committee;
e. People and Culture Committee
f. Risk Committee;
g. Strategic Development Committee

ITEM: Matters Reserved for Council Update

Council resolved to approve the amended Schedule of Matters Reserved for Council

ITEM: TUNRA Business Plan

Council resolved to approve the University of Newcastle Research Associates (TUNRA) 2017 Business Plan

ITEM: TUNRA Constitution

Council resolved to:

i. approve The University of Newcastle Research Associates (TUNRA) Constitution; and
ii. request the appointment of an external (independent) director to the Board of TUNRA within the next twelve months, to ensure compliance with the Voluntary Code of Best Practice for the Governance of Australian Universities

ITEM: Commercial Activities Guidelines

Council resolved to approve the revised Commercial Activities Guidelines.

ITEM: Client Service Plan - NSWAO

Council resolved to:

i. approve the Client Service Plans of the University and its controlled entities;
ii. approve the delegation of authority for the Client Service Plans to be signed by persons to whom the letters were addressed;
iii. note the NSW Audit Office will undertake the audit in accordance with the Public Finance Act 1983 (Sch3); and
iv. note the UON Singapore requirement to resolve the appointment of PwC Singapore in accordance with Singapore Companies Act 2006

ITEM: SSAF Fees for Online-only and Distance-only Students

Council resolved to note the equity and access issues for online-only and distance-only students with respect to the SSAF fee, and approve a reduced SSAF fee for online-only and distance-only students.

ITEM: Postgraduate Domestic Tuition Fees

Council resolved to approve the domestic Postgraduate Coursework tuition fees set out for 2017.

ITEM: Fees and Charges Report

Council resolved to:

i. note the CPI increase in parking fees approved by the Vice-Chancellor under delegated authority, effective 1 January 2017; and
ii. approve the increase in student accommodation fees by 3% for 2017, in line with the Colliers valuation report, effective 1 January 2017.

ITEM: Academic Senate Matters for Council Consideration

Council resolved to:

i. note the approval by the Program and Course Approval Committee for the creation of the new program Master of Bio-Innovation and Design and Associate Degree of Integrated Care in Ageing for implementation in Semester 1 2017;
ii. approve the:
a. establishment of the award: Master of Bio-Innovation and Design;
b. establishment of the award: Associate Degree of Integrated Care in Ageing;
c. addition of the program to the Masters Coursework – Awards and Programs Schedule [001025];
d. addition of the program to the Associate Degree – Awards and Programs Schedule [001019];
e. addition of the awards Master of Bio-Innovation and Design and the Associate Degree of Integrated Care in Ageing to the Rules Listing Awards [000951] and the Rules Governing Academic Dress [000399]; and
f. authorise the University Secretary to amend the relevant Rules to reflect these outcomes;
g. disestablishment of the Graduate Certificate in Theology [12211] from Semester 2, 2017 or when there are zero enrolments remaining in the program; and
iii. note the:
a. amendment to the Bachelor of Psychology (Honours) and Bachelor of Psychological Science Schedule [D14/218164], as listed in FSCIT FTLC16:067-068, for implementation from Semester 1, 2017;
b. School of Psychology and the Faculty of Science and Information Technology is to communicate the amendments to the students;
c. Program and Course Approval Committee has recommended the discontinuation of the Graduate Certificate in Theology [12211] from Semester 2, 2016; and
d. Vice-Chancellor and the Dean of Graduate Studies under delegated authority [A1.26] confer the Higher Degree Research candidates to the listed degrees

ITEM: Honorary Degree Nomination

Council resolved to approve the award Doctor of Engineering honoris causa for Professor ER Meng Hwa

ITEM: Council Reserved Matters Approved under Delegated Authority

Council resolved to:

i. ratify the exercise of delegation on 2 November 2016 by the Deputy Chancellor and the Vice- Chancellor acting under the authority of Urgent Business Delegation [UB1], on behalf of Council to note the electrical infrastructure required to support the NeW Space premises; and to approve that the University of Newcastle lease NeW Space premises to Ausgrid to accommodate an electrical substation.
ii. ratify the exercise of delegation on 29 September 2016 by the Chancellor and Vice-Chancellor acting under the authority of Urgent Business Delegation [UB1], on behalf of Council to approve the Schedule of SSAF Fees for 2017; and
iii. ratify the actions taken by the Chief Financial Officer to enter into a contract with ICD (Asia Pacific) Pty Ltd for the Ventilation Air Methane Abatement Safety Project.

Council resolved to note the draft:

  • Academic Senate minutes of the meeting held on 21 September 2016
  • Nominations and Legislation Committee minutes of the meeting held on 26 October 2016
  • Controlled and Associated Entities Committee minutes of the meeting held on 26 October 2016
  • Risk Committee minutes of the meeting held on 27 October 2016
  • Finance Committee minutes of the meeting held on 27 October 2016
  • Strategic Development Committee minutes of the meeting held on 27 October 2016
  • People and Culture Committee minutes of the meeting held on 26 October 2016

Next Council meeting

Thursday 8 December 2016