Information for Exhibitors

Expo Banner with Organiser logos

Hunter & Central Coast Future Choices Expos

FROM SEPTEMBER 2019 WE WELCOME OUR NEW PARTNER - CAREER LINKS. This new collaboration will help us grow the expos and ensure their sustainability for years to come. We look forward to bringing you many quality events together.

These long-running annual expos are key transition events for leaving school students and other students/people with disability in both regions. The Expos are marketed year-round and, as a result, are seen as must-attend events by stakeholders. Invitations to regular Exhibitors will be circulated at the end of each year for the following year. New providers can complete an Expression of Interest to Exhibit. Space is limited at both venues, so priority is given to the organisations listed below who fit the transition focus of both events.

Image of busy expo

Exhibitor Expression of Interest to Exhibit

Who Should Exhibit

  • Universities
  • Vocational Education and Training Providers, including Registered Training Organisations, Group Training Companies, and Community Colleges
  • Australian Apprenticeship Support Network Providers
  • Employment Services, including Disability Employment Services and jobactive Providers, and related programs
  • Australian Disability Enterprises
  • Employers
  • National Disability Insurance Agency and related services
  • Disability Services
  • Youth Support Services and Programs
  • Government funded services such as Carecareers
  • Government Departments with information for students with disability such as Centrelink, Health Transition Care
  • Inclusive Technology Suppliers - education/employment focused
  • Disability Advocacy and Information Services

The Expos aim to provide post-study information, connections, and support to transitioning students with disability from the school, VET, and University sectors. Space is limited at both events. As a result, the Planning Committee reserves the right to not accept bookings from Exhibitors who do not fit the focus of the event.

Who Attends!

  • Students with disability from Years 10-12 in mainstream or support classes at government, catholic, and independent schools
  • University and VET students with disability
  • Families-carers
  • School staff (teachers, year advisors, career advisers, counsellors and more)
  • Siblings with disability of attending students who may be disengaged or finished school
  • Government, education, employment, disability, community, youth service staff
  • Government representatives
  • Members of the public who would like to engage with Exhibitors

Registration (closes 2 months before each event)

Previous Exhibitors
  • An invitation to participate will be emailed towards the end of each year, ready for the following year - this will include an online booking link
New Exhibitors
  • Expression of Interest to Exhibit - we will only accept EOIs from providers in the transition space
  • New Prospective Exhibitors can email to discuss participation, or call Career Links on 4967 1050. Please note that both Expos have limited space and target the organisations listed above. Apologies if we cannot accept your booking as our transition focused Expos do not have the capacity to cover whole of life services such as aids and equipment. An opportunity to do this is provided at the Hunter Disability Expo, a separate annual event

Exhibitor Costs at each Expo (includes GST)

Exhibitor Table

One x 1.8 metre table
Fee includes 2 morning teas
No backing boards provided

The events are cost-recovery only. Your table fee goes towards venue hire, production of expo bags and pens, catering, professional event booking software fees, and a small amount of consumables. Any profit is used for seed-funding for the following year's Expos eg venue hire deposits


Your details/service description will be featured across social media & included in the Expo Exhibitor Guide utilised year-round by stakeholders

Optional Extras (includes GST)
Additional Morning TeasTwo complimentary morning teas are included in table fee$9.90
Annual Expo Network Luncheon TicketFollows onsite at close of Expos. Includes soft drinks$29.90
Power to the TableLimited spaces using existing powerpoints
Bring own powerboard/leads
Allocated in order of booking
Hunter Expo ONLY - table cloth hireComplimentary tablecloth at Central Coast Expo$10.00
Payment Options
  • Credit Card

Exhibitor Inclusions and Advertising

  • Free onsite parking - nearby drop off at both (no steps from carparks)
  • Assistance to move your collateral from your car to your table
  • Free Wi-Fi
  • Two complimentary morning teas
  • Free powered tables - limited number available using existing powerpoints. Bring own powerboard and leads (optional extra when registering - suggest booking early to secure this)
  • Free inclusion in Expo Exhibitor Guide. You will be asked for details to include during registration
  • Marketing of event for full twelve months prior, and promotion of your service on booking through extensive email networks, social media, and newsletters. Expo Facebook page
  • Optional extra to purchase Annual Expo Network Luncheon tickets - follows onsite immediately after close of each Expo at 1.00 pm

Downloadable Handouts and More Information


  • You will receive regular updates through the email nominated during registration
  • The Expos have a lively following on social media #hccexpos. Your Facebook page or website is shared when you register. Feel free to post your own update, or comment on posts. We often receive television, print, and radio coverage

Expo Terms

  • Please ensure any giveaways contain spillage
  • No popcorn machines/unpackaged food or other items that might constitute a choking hazard
  • It is a requirement that ALL Exhibitors commit to being in attendance for the entire expo
  • Registrations close strictly two months before Expo day
  • Exhibitors may cancel their booking online and receive a refund one month prior to Expo date, minus the Event Software Booking fees. No refunds will be provided for cancellations after this date
  • Exhibitors should keep within their table area, and not encroach on the space of adjacent Exhibitors
  • Exhibitors are responsible for the safety and security of their own products and stand, and we encourage less marketing collateral to save costs. Savings can then be put towards staff participation as you will be very busy!

Expo Team

Along with the Career Links team (who also deliver the Newcastle Lake Macquarie Careers Expo) and the Expo Planning Committee (Kay Dean (NDCO), Diana Allen (Unisson Disability), Tom Davison, Gayl Chappell, Leanne Woods, Bronwyn Flanagan, Tracey Scheitel and Linda Martin - Department of Education Support Teachers Transition), we are lucky to have the support of an annual roster of services who volunteer to assist us at the registration table.

Expo Queries

Career Links - our new Expo partner


Every effort is made to ensure that your participation goes smoothly. However, we cannot accept liability if services:

  • Do not register before the closing date (two months prior to event) and have missed an Expo space
  • Do not book items that they need before close of registration such as power or catering
  • Check the accuracy of their information in promotional material which is sourced from your online registration
  • Do not cancel participation within the timeframe set down (one month out), hence are not eligible for a refund (see Expo Terms above)