Information for Exhibitors

Hunter & Central Coast Future Choices Expos

These long-running annual expos are key transition events for leaving school students and other students/people with disability in both regions. The Expos are marketed year-round and, as a result, are seen as must-attend events by stakeholders. The University of Newcastle's National Disability Coordination Officer (Hunter-Central Coast), along with a team of regional stakeholders, form the Planning Committee.

Invitations to regular Exhibitors are circulated January-February. Providers can also complete an Expression of Interest to Exhibit. Space is limited at both venues, so priority is given to the organisations listed below who fit the transition focus of both events.

North Coast Expo enquiries can be directed to the University's National Disability Coordination Officer (North Coast) - Cynthia Fitzpatrick (0428 394125).

New England-North West Expo enquiries can be directed to the University's National Disability Coordination Officer (New England-North West) - Lloyd Gris (0447 091707).

Image of busy expo

Exhibitor Expression of Interest to Exhibit

Expression of Interest to Exhibit - please note, we only accept EOIs from providers in the transition space

Who Should Exhibit

  • Universities
  • Vocational Education and Training Providers, including Registered Training Organisations, Group Training Companies, and Community Colleges
  • Australian Apprenticeship Support Network Providers
  • Employment Services, including Disability Employment Services and jobactive Providers, and related programs
  • Australian Disability Enterprises
  • Employers
  • National Disability Insurance Agency
  • Disability Services
  • Youth Support Services and Programs
  • Government funded services such as Ability Links, Carecareers
  • Government Departments with information for students with disability such as Companion Cards, Centrelink, Health Transition Care
  • Inclusive Technology Suppliers - education/employment focused
  • Disability Advocacy and Information Services

The Expos aim to provide post-study information, connections, and support to transitioning students with disability from the school, VET, and University sectors. Space is limited at both events. As a result, the Planning Committee reserves the right to not accept bookings from Exhibitors who do not fit the focus of the event.

Who Attends!

  • Students with disability from Years 10-12 in mainstream or support classes
  • University and VET students with disability
  • Families-carers
  • School staff (teachers, year advisors, careers advisers, counsellors and more)
  • Siblings with disability of attending students who may be disengaged or finished school
  • Government, education, employment, disability, community, youth service staff
  • Government representatives
  • Members of the public who would like to engage with Exhibitors

Registration (strictly closes one month before each event)

Previous Exhibitors
  • An invitation to participate will be emailed to you in mid-January/February - this will include an online booking link
New Exhibitors
  • Expression of Interest to Exhibit - we will only be accepting EOIs from providers in the transition space
  • New Prospective Exhibitors can contact kay.dean@newcastle.edu.au to discuss participation. Please note that both Expos have limited space and target the organisations listed above. Apologies if we cannot accept your booking as our transition focused Expos do not have the capacity to cover whole of life services such as aids and equipment. An opportunity to do this is provided at the Hunter Disability Expo, a separate annual event

Exhibitor Costs at each Expo (includes GST)

ItemCommentCost
Exhibitor Table

One x 1.8 metre table. Fee includes two morning teas
No backing boards provided
Limited to one table per organisation at each Expo

The events are cost-recovery only. Your table fee goes towards venue hire, production of expo bags and pens, catering, professional event booking software fees, and a small amount of consumables. Any profit is used for seed-funding the following year's Expos eg venue hire deposits

$120.00
Optional Extras (includes GST)
ItemCommentCost
Additional Morning TeasNote: Two complimentary morning teas are included in table fee$9.90
Annual Expo Network Luncheon TicketFollows onsite at close of Expos. Includes soft drinks$29.90
Power to the TableLimited spaces using existing powerpoints
Bring own powerboard and leads
Allocated in order of booking
$0
Hunter Expo ONLY - table cloth hireComplimentary tablecloth at Central Coast Expo$10.00
Payment Options
  • Credit Card

Exhibitor Inclusions and Advertising

  • Free onsite parking - lift access to venues (no steps from carparks)
  • Free Wi-Fi
  • Two complimentary morning teas included in table fee
  • Free powered tables - limited number available using existing powerpoints. Bring own powerboard and leads (optional extra when registering - suggest booking early to secure this)
  • Free inclusion in Expo Exhibitor Guide. You will be asked for details to include during registration
  • Marketing of event for full twelve months prior, and promotion of your service on booking through extensive email networks, social media, and newsletters. Expo Facebook page www.facebook.com/hccexpos
  • Optional extra to purchase Annual Expo Network Luncheon tickets - follows onsite immediately after close of Expo at 1.00 pm

Downloadable Handouts and More Information

Updates

  • You will receive regular updates through the email nominated during registration
  • The Expos have a lively following on social media www.facebook.com/HCCExpos #hccexpos. Your Facebook page or website is shared when you register. Feel free to post your own update, or comment on posts. We often receive television, print, and radio coverage

Expo Terms

  • Please ensure any giveaways contain spillage please, they’re most welcome but we’re hoping to avoid cleaning fees. Also, no popcorn machines/unpackaged food or other items that might constitute a choking hazard
  • It is a requirement that ALL Exhibitors commit to being in attendance for the entire expo
  • Registrations close strictly one month before Expo day
  • Exhibitors may cancel their booking online and receive a refund one month prior to Expo date, minus the Event Software Booking fees. No refunds will be provided for cancellations after this date
  • Exhibitors should keep within their table area, and not encroach on the space of adjacent Exhibitors
  • Exhibitors are responsible for the safety and security of their own products and stand, and we encourage less marketing collateral to save costs. Savings can then be put towards staff participation as you will be very busy!

Expo Team

Along with Kay Dean (NDCO), Diana Allen (Unisson Disability), Tom Davison, Gayl Chappell, Bronwyn Flanagan, Tracey Scheitel (Department of Education Support Teachers Transition), and Kathryn Connolly-Reeves (HWNS), we are lucky to have the support of a roster of services to assist at registration at both Expos.

Expo Contact: Kay Dean, kay.dean@newcastle.edu.au, 0438 218848

Disclaimer

The Expos are organised by a very small group of volunteers, and every effort has been made to ensure that your participation goes smoothly. However, we cannot accept liability if services:

  • Do not register before the closing date (one month prior to event) and have missed an Expo space
  • Do not book items that they need before close of registration such as power or catering
  • Check the accuracy of their information in promotional material which is captured during online registration
  • Do not cancel participation within the timeframe set down (one month out), hence are not eligible for a refund (see Expo Terms above)