Access and forms

General access

Your project officer or maintenance officer will give you instructions for access to our sites.

If you need a key, visit the Infrastructure and Facilities Services Office at Callaghan (Services building) or Ourimbah. Bring with you:

  • proof that you have completed all necessary inductions, and
  • photo identification and 100 point identification to confirm identity.

Access out of hours

Our normal operating hours are 7am to 5pm week days.

For access out of these hours (including weekends and public holidays), ask your University project officer or maintenance officer to arrange access through Security Services.

IT access

Apply for access to University IT systems


Speak to your project officer or maintenance officer if you need access to our Maximo facilities management system.

Permit to Work System

The University of Newcastle 'Permit to Work' (PTW) system must be used when any high risk work is carried out including, but not limited to, any work in a confined space, demolition, excavation, hot works, entry to a substation, penetration, isolation, working at heights, asbestos and tree trimming, pruning or removal

The PTW system is a structured process designed to control the risks applicable to specific activities of employees and contractors on all University-controlled sites, or when a site controlled by another entity has the ability to impact on The University's core business, for example excavating near underground high voltage cabling or gas mains.

Permit to Work Guide - this provides an overview of the system and contractors should become familiar with its contents prior to use of the PTW system.

Permit to Work Flow Chart - outlines the processes in the PTW system.

Permit to Work Application - this is an interactive form, it must be downloaded and saved to your computer. Adobe Acrobat Reader is required for you to be able to complete the form and submit it electronically via email for approval by the nominated IFS representative.

To download the form you need to do the following -

  1. Right-click on the "Permit to Work Application" link
  2. Click on "Save Link as"
  3. Open the Saved file in Adobe Acrobat Reader