Submitting Your Documents

Your NSW Health Verification documentation is submitted to a specific NSW Health Local Health District (LHD). UON has three partner LHDs and which one you submit your documents to depends on which UON campus you attend.

Each LHD has a different process for document submission so look for your campus and follow the instructions below to submit your documentation successfully.

Our partner LHD for Callaghan is Hunter New England Local Health District (HNELHD). Staff from HNELHD will assess your documentation and award your verification.

You need to be verified at least 7 days before the start date of your first placement. Please be aware that HNELHD staff will not verify you if you submit your documents within 10 days of your first placement start date.

Email All Documents

You must submit all of your documentation via email attachment. HNELHD will not accept documents sent via an external site (OneDrive, Drop Box etc.), as screen shots, or as images embedded in an email.

You need to:

  1. scan all of your documents into a single file (PDF preferred), this includes:
    • current UON student ID card
    • signed Code of Conduct agreement
    • fully complete Red Card
    • Attachment 6 Undertaking/Declaration Form
    • Attachment 7 Tuberculosis (TB) Assessment Tool
    • NCRC
  2. name the file as: "First Name Last Name Student Number" (e.g. John Smith 12345)
  3. email the file from your UON student email address
  4. the email subject line needs to be your: "First Name Last Name Student Number" (e.g. John Smith 123456)
  5. send the email to: HNELHD-ClinConnect@hnehealth.nsw.gov.au

IMPORTANT: Ensure all documents are legible, scanned in full and good quality.

You will receive a reply email confirming that you have full verification or temporary verification or where appropriate, that additional information or action is required to receive any verification. If you are given temporary verification it is important to undertake the remaining components of verification as soon as possible to ensure that you don't miss out on placement!

What Happens Then?

If your application was not successful you will receive an email from the LHD indicating required amendments (e.g. insufficient immunisations, Mantoux/Tuberculin Skin Test (TB) testing required). You must complete these as soon as possible and submit any additional documentation required.

IMPORTANT: You should keep all of your original documents (including serology reports) and certificates in a safe place. You should take them with you on your first day of each placement as the facility has the right to request to see them.

Our partner LHD for Ourimbah is Central Coast Local Health District (CCLHD). Staff from CCLHD will assess your documentation and award your verification.

Attend Bulk Verification Day

CCLHD offers Central Coast students Bulk Verification Days (BVD). In order to receive verification you must book a time to attend one of these dates (via MyUoN > Careers > Events) and bring all of your documentation including your current UON student ID card.

DATES

12 February 2019, 8.30am to 12:30pm - Room MP203

12 March 2019, 8.30am to 4pm - Room MP203

2 April 2019, 8.30am to 4pm - Room MP203

4 June 2019, 8.30am to 4pm - Room MP203

25 June 2019, 8.30am to 4pm - Room MP203

30 July 2019, 8.30am to 4pm - Room MP203

17 September 2019, 8.30am to 4pm - Room MP203

15 October 2019, 8.30am to 4pm - Room MP203

CCLHD will scan all of your documents for their records. UON will not keep a copy of your documents.

If you are unable to attend a BVD, you can ask a friend to take your current UON Student ID with your immunisation documentation/Code of Conduct/Attachment 6/Attachment 7 to the BVD in your place. You must still make an appointment. This does not apply to NCRCs.

If you are unable to show your NCRC at a BVD, please book an appointment with CCLHD by calling 4320 2119. Appointments are available 9:00AM – 12:NOON and 1:00PM – 3:00PM Monday, Tuesday, Thursday, Friday. Your NCRC will be sighted by a CCLHD staff member and once processed, your verification status will be updated.

CCLHD staff will advise you if you have full verification or temporary verification, or where appropriate that additional information or action is required. If you are given temporary verification it is important to undertake the remaining components of verification as soon as possible to ensure that you don't miss out on placement!

What Happens Then?

If your application was not successful you will be told at the BVD and CCLHD staff will indicate any required amendments (e.g. insufficient immunisations, Mantoux/Tuberculin Skin Test (TB) testing required). You must complete these as soon as possible and attend another BVD with any additional documentation required.

IMPORTANT: You should keep all of your original documents (including serology reports) and certificates in a safe place. You should take them with you on your first day of each placement as the facility has the right to request to see them.

NCRC, Code of Conduct and Current UON Student ID Card

  1. Complete Code of Conduct & Criminal Record Check Coversheet.
  2. Scan the following documents into a single file (PDF preferred):
    • Coversheet;
    • current UON Student ID Card
    • NCRC
    • signed Code of Conduct.

      IMPORTANT: Ensure all documents are legible, scanned in full and good quality.
  1. the subject line of your email must be in the format BV – University - SURNAME, First Name, Student ID, Discipline (e.g. BV – UON – SMITH, John, 123456, Nursing)
  2. Email file to MNCLHD-ClinConnect@ncahs.health.nsw.gov.au

Immunisation Information and Student Declaration

  1. Scan the following documents into a single file (PDF preferred):
    • current UON student ID card
    • fully complete Red Card
    • Attachment 6 Undertaking/Declaration Form
    • Attachment 7 Tuberculosis (TB) Assessment Tool

      IMPORTANT: Ensure all documents are legible, scanned in full and good quality.
  2. name the file as your: "UON degree YEAR LASTNAME firstname studentnumber" (e.g. UON Medicine YEAR 1 SMITH John 123456)
  3. email the file from your UON student email address
  4. the subject line of your email should indicate what month you will undertake your 1st placement (e.g. "1st Placement September 2015"). If you do not know what month your 1st placement starts, please indicate the semester it will start (e.g. "1st Placement Semester 2 2016")
  5. send the email to: MNC.OSVAssessor@ncahs.health.nsw.gov.au


What Happens Then?

If your application was not successful you will receive an email from MNCLHD indicating required amendments (e.g. insufficient immunisations, Mantoux/Tuberculin Skin Test (TB) testing required). You must complete these as soon as possible and submit any additional documentation required.

IMPORTANT: You should keep all of your original documents (including serology reports) and certificates in a safe place. You should take them with you on your first day of each placement as the facility has the right to request to see them.


Need to renew your NCRC?

NCRCs are valid for a maximum of 5 years after their date of issue. If your NCRC expires, your verification status will change to unverified and you will no longer be able to attend placement. It is important to renew your NCRC leaving enough time for it to be processed by NSW Health to ensure your continued verification.

If you need to renew your NCRC, you need to follow certain processes relative to your campus. Select your campus below for more information.

Email your new NCRC and current UON student ID to HNELHD-ClinConnect@hnehealth.nsw.gov.au from your UON email address.

If you need your NCRC renewed and you can’t attend a BVD, please book an appointment with CCLHD by calling 4320 2119. Appointments are available 9:00AM – 12:NOON and 1:00PM – 3:00PM Monday, Tuesday, Thursday, Friday. Your NCRC will be sighted by a CCLHD staff member and once processed, your verification status will be updated.

Contact Lisa Vickery at Port Macquarie Base Hospital to make an appointment. You will need to present your renewed NCRC and current UON student ID at your appointment. Once assessed your verification status will be updated.