NSW Health Verification Requirements

You'll need to submit the following NSW Health Verification Requirements before attending your placement:

Please note: Some programs have additional, non-NSW Health requirements such as Working With Children Check (WWCC) or First Aid Certificate. Please DO NOT send any additional documents to NSW Health as part of your verification requirements.

A National Criminal Record Check (NCRC), also known as a National Police Check/Certificate (NPC), is an Australia-wide check of a person’s criminal records history. NCRC are required as part of the NSW Ministry of Health's duty of care to patients and clients receiving health care in NSW and falls under the NSW Ministry of Health Working with Children Checks and Other Police Checks Policy.

IMPORTANT: the name appearing on your NCRC must match the name on your UON student identification card. If they do not match the NCRC will not be accepted by NSW Health. If your name changes during the course of your degree you will need to obtain and submit a new NCRC.

You must have a valid NCRC for the duration of each placement. Some students may need to renew their NCRCs during the course of their studies. NSW Health Policy indicates that NCRCs submitted from 2019 will be considered to remain valid for 5 years from the date of issue. NCRCs submitted prior to 2019 will remain valid for 3 years from the date of issue. NSW Health will not allow you to start a placement if your NCRC expires during the placement period.

It is recommended that you take your original NCRC to your first day of each placement.

ACIC Accredited Brokers

UON recommends obtaining your NCRC from an Australian Criminal Intelligence Commission (ACIC) Accredited Broker. You will need to pay for your NCRC and fees may vary between Brokers.

NCRCs from ACIC Accredited Broker may vary in format and content. The minimum compliance requirements are:

  • must be from a ACIC Accredited Broker (as listed on ACIC’s website); and
  • must state that it is a National or Australia wide check; and
  • must include your full name and date of birth; and
  • the name appearing on the NCRC must exactly match your UON Student ID Card.

Most ACIC NCRCs will provide electronic proof of completion (e.g. email or website confirmation), however some may post you a hard copy National Police Certificate (NPC).

International Students

If you are an international student, you will need to obtain BOTH:

  • an Australian NCRC (NPC from Australian Federal Police prior to coming to NSW, or an ACIC Accredited Broker once you are a NSW resident);

AND

  • National Police Certificates from your home country and any country where you have lived for more than 6 months since turning 18 (translated in to English).
  • If you are unable to obtain a police certificate from your home country or any country of which you have been a citizen or resident since turning 16, you will need to complete the Statutory Declaration for Overseas Students. Please note this statutory declaration needs to be completed after arrival in NSW. If there are any problems with the link please copy and paste the following URL into your web browser

What if I have a criminal record?

This does not mean that you will be automatically excluded from placement. NSW Health will assess the nature of the offences and where it is deemed appropriate a plan will be put in place to ensure your own and patient safety.

Only apply for authority to undertake Clinical Placements if/when specifically directed by NSW Health staff.

Please see your placement contact if you have any concerns.

What if I am subject to criminal proceedings while enrolled at UON?

If you are subject to criminal proceedings at any time during enrolment at UON your original NCRC is no longer valid. You will need to pay for a new NCRC and submit it to NSW Health. You must also inform your placement contact.

In order to protect yourself and your patients, NSW Health have determined that you need to be immunised against a range of specified diseases.

The NSW Health Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases policy indicates must be protected from the following diseases

  • Diphtheria, tetanus, acellular pertussis (whooping cough) (adult dose of dTpa vaccine)
  • Measles, mumps, rubella (MMR)
  • Varicella (chickenpox)
  • Hepatitis B (Hep B)

You may need to provide evidence both of the administration of a vaccine and of a positive response to the vaccine (e.g. serology report). Details can be found on the document Attachment 4 Checklist: Evidence required from Category A Applicants (page 38).

Evidence of immunisation must be submitted on a Vaccination Record Card for Health Care Workers and Students (Red Card). These are available from your Placement Contact. Red Cards must be completed, signed and stamped by a doctor or authorised nurse immuniser.


What is the Hep B immunisation Schedule?

Adult Hep B  vaccination requires a course of 3 spaced injections. The Hep B Immunisation Schedule is published in The Australian Immunisation Handbook. The normal recommended schedule is 0, 1 and 6 months. Between 4-8 weeks after the 3rd dose you need to get a serology test done to show that the vaccine worked.

What if my doctor can’t find evidence that I have received my hepatitis B vaccinations?

Where a record of vaccination is not available and cannot be reasonably obtained, you can complete and submit Attachment 9 Hepatitis B Statutory Declaration (page 43). The statutory declaration should include details on where and when the vaccination course was administered, the vaccination schedule and why a vaccination record cannot be provided. NSW Health staff will determine where this is acceptable evidence.

What if I am not immune?

There a number of scenarios where you may not be immune to the specified diseases, you may:

  • be a vaccine non-responder (you have had the required immunisations but serology indicates you do not have immunity)
  • be unable to receive immunisation (e.g. allergic to a vaccine, pregnant)
  • have immunosuppression

This does not mean that you will be excluded from attending placements.

You need to connect with your placement contact and in conjunction with NSW Health, your situation will be assessed and in most cases a plan will be put in place to facilitate a placement experience which ensures your own and public safety.

What if I have only completed some of my immunisations?

Some students will need to go on placement before they have finished their full Hep B course. Where only partial vaccination has been undertaken for Hep B (you must have had at least the first dose) you may be eligible for Temporary Verification. This means that you should still submit your documents to NSW Health in order to attend placements.

All other specified diseases require full vaccination prior to clinical placement.

Temporary Verification lasts for 6 months and you can only receive it once. This means that you need to make sure that you finish your full course before it expires. NSW Health Policy states that you need to finish the vaccination schedule and submit your evidence within 12 months of starting your degree.

What if I do not have or disagree with immunisation?

Health facilities within Australia have the right to exclude anyone from their premises if they are considered to present a risk to their patients/clients. This includes any persons without proper immunity.

It is important to understand that being awarded a health professional degree is dependent upon satisfactorily completing and passing all academic and clinical components of the program. If you cannot complete the placement component then you cannot graduate from your chosen degree.

If you feel strongly about not undertaking immunisation you should consult with your Program Convenor who can help direct you to another rewarding program that does not include a clinical component.

The Code of Conduct sets standards of ethical and professional conduct in NSW Health. You must read the full Code and print, complete and sign the Code of Conduct Agreement.

You must submit your completed NSW Health Attachment 7: Tuberculosis (TB) Assessment Tool (page 41) as part of your initial verification submission to NSW Health. However if your first NSW Health placement is more than 4 months after this submission, NSW Health requires you to submit a new NSW Health Attachment 7: Tuberculosis (TB) Assessment Tool (page 41).


What if I have lived in a country with a high incidence of TB?

Countries considered to have a high incidence of TB can be found here: https://www.health.nsw.gov.au/Infectious/tuberculosis/Pages/high-incidence-countries.aspx.

If you have lived in one or more of these countries, this does not mean that you will be excluded from placement, however additional testing may be required.

You need to submit the NSW Health Attachment 7: Tuberculosis (TB) Assessment Tool (page 41) to NSW Health and wait for their response. If it is determined that you require further screening, you will be contacted by NSW Health with instructions. Please don't book a screening yourself as you may not require it.

What if I travel to a country with a high incidence of TB?

Countries considered to have a high incidence of TB can be found here: https://www.health.nsw.gov.au/Infectious/tuberculosis/Pages/high-incidence-countries.aspx.

If you have traveled or resided in any of the above countries for a total of 3 months or longer since you were initially verified, then you need to submit a new NSW Health Attachment 7: Tuberculosis (TB) Assessment Tool (page 41). This 3 months can be spent on a single trip or be the total time spent in multiple countries or across multiple trips.

This does not mean that you will be excluded from placement, however additional testing may be required.

You need to submit the new NSW Health Attachment 7: Tuberculosis (TB) Assessment Tool (page 41) to NSW Health and wait for their response. If it is determined that you require further screening, you will be contacted by NSW Health with instructions. Please don't book a screening yourself as you may not require it.


Additional information can be found here: https://www.heti.nsw.gov.au/Placements-Scholarships-Grants/clinical-placements/student-compliance.