Staff Email Project Ready for Pilot Migration
As part of the 2013 IT Program of Works, the University is moving staff email from GroupWise to Microsoft Office 365 for Education (O365E). This cloud-based service is hosted by Microsoft and will be accessible via the Microsoft Outlook application installed on your computer, or a web browser.
From late April, a pilot group of 200 users will be migrated over three weeks. During this pilot, it is expected that any issues will be discovered and resolved, paving the way for a smooth transition for the remaining 2000 users to be migrated.
From late May, the remaining users will be migrated in 10 consecutive groups.
A Business Working Party (BWP), representing a cross-section of University staff, has been established to help share the progress of our migration to O365E, and to provide critical information to both users and the Project Team as we proceed. You can contact the BWP representative your area if you have any questions about your migration. Visit the URL at the end of this article for a list of BWP representatives.
While the Project Team will do everything possible to make this migration a success, some responsibility lies with the individual staff member to be prepared for the move.
Consolidation of GroupWise Archives
Do you archive GroupWise to an external source other than your University computer, such as your home computer or an external hard drive or thumb drive?
If this is the case, your archives must be relocated to a central repository called TANK0 (Tank Zero) to be successfully migrated. In the two weeks prior to your area's migration, IT Rovers will be visiting each unit to take care of this transfer for you - just make sure the external source is available for them.
Only archives stored on TANK0 can be migrated simultaneously with a staff member's active email account. If this is not completed, then a user's archives will need to be migrated in a second activity at a later stage.
Update details in HROnline
Are your location and contact details up to date in HROnline?
The IT Rovers will be relying on your details in HROnline to find you, so please update them (these are the same details that appear in your Staff Directory record on the web).
To update your details, follow the steps below:
- Log into HRonline (https://hronline.newcastle.edu.au)
- Click on the tab My HR.
- From the menu on the left-hand side, choose Personal Details.
- A table with your currently entered details appears. In the column Attribute Type there may be several entries, each with a different Attribute Value. Please check if the values for Work Phone Number and Room Number are correct.
- If they are not correct, click on the HR - Staff Contact Details link in the corresponding Attribute Type column.
- In the next screen that appears, you'll be able to update the information for that value. Once you're done, click Update.
Please note: your changes may not be immediately reflected in the Staff Directory.
Further Information
Updated information, migration schedule, training information and other FAQs will be available at: http://www.newcastle.edu.au/service/email/staff-email-project/ This site is updated fortnightly.
You can also submit new questions or provide feedback on this page.
