UNify project finishes
The Staff Email Project has completed its final migration and has capped off a 14 week period during which the migration of more than 100 million email items and 10 terabytes of data occurred across the University. Some interesting facts include:
- 5500+ staff mailboxes were migrated
- 4,000+ archives were migrated
- 450+ positional mailboxes were migrated
- 150+ resource mailboxes were migrated
- 16,000 mailboxes were converted to Outlook PSTs
- 340+ staff were trained in using Outlook
- 1500+ staff connected to UNify via mobile devices
- 24,000+ GroupWise accounts were disabled
- 1,100+ LANDesk jobs were completed
- 120+ Gigabytes was the largest amount of data migrated for a single user
The project team and IT Services have worked hard to reduce the queue for the handover to the operations teams scheduled to occur by end of year. Staff who experience difficulty with using UNify should make sure to report any issues via Service Desk. The small number of jobs currently in progress will continue to be worked on by IT Services until resolved.
It is important to note that UNify uses Microsoft's Office 365 service to protect the University against spam and malware. Staff are encouraged to regularly review messages in the Junk Email folder and tailor their individual Junk Email Options to deal with the spam. Any spam that impacts more broadly across the University should be reported to the Service Desk. Information about how to manage spam is available on the University website.
GroupWise will be retired in January 2014, providing the University with the opportunity to realise significant savings over the next four years, estimated to be in excess of $900,000. It is important to note that the University will not be able to use GroupWise from January 1, 2014.
Increase of mailbox size
Before the project ends all staff mailboxes will be increased from 25 gigabytes to 50 gigabytes.
The project would like to express its deep gratitude and appreciation to the many people who put their shoulder to the wheel to successfully deliver this difficult and challenging project. Special acknowledgement should also go to Ann Walters for her great leadership; DELL for their commitment and professionalism, the business working party for their great insights; the rovers and champions for the great support they provided to staff; IT Service for their great technical support; and to the project team who together somehow stayed motivated, focused, professional, and cheerful throughout.
Allan Waddell, Anthony Williams, Chris Culloden, Di Burnett, Geoff Blake (DELL), John Alleyne (DELL), Jodie Clifton, Julie Pryer, Lance Forrester, Nathan Haworth, Nigel Goddard, Paul O'Driscoll, Ray Gibbins, Rob Maggiotto, Tia Hogan.