Immigration Procedures for Overseas Visiting Academics


Overview

The Department of Immigration and Border Protection (DIBP) requires Australian Universities to sponsor overseas academics who wish to visits their institutions for up to 12 months.  The visiting academic will need to apply for a Training and Research (Subclass 402) Visa – Research Stream.  The University of Newcastle is an accredited sponsor for this visa class.

Eligibility

This visa is for professional academics from overseas who hold a senior academic title in their current employing institution, have a significant record of achievement in their field, and are nominated to come to Australia to observe or participate in an Australian research project.
It is not appropriate for academics who will be involved in teaching/lecturing in Australia (they should apply for an appropriate work visa). Salary payment by the University of Newcastle is not permitted.
It is also not an appropriate visa for recent PhD graduates who are not currently employed as professional academics or researchers and cannot demonstrate experience as such.

Nomination Process

  1. The sponsoring academic is required to complete the Visiting Academics Request Form and attach:
    A copy of the candidates and dependents passports
    A copy of the candidates CV. 
  2. The request must be approved by the Head of School and the Pro-Vice Chancellor.
  3. The request and associated attachments must be sent to the Immigration Co-ordination in Human Resource Services for processing and lodgement with the DIBP.
  4. Human Resource Services will issue an invitation letter to the Visiting Academic.

The nominating academic and responsible Faculty must comply with the Honorary Appointments Policy and associated guidelines.

Visa Process

Once the Visiting Academic Request Form is received, the Immigration Co-ordinator in Human Resource Services will liaise with the visitor in regards to the lodgement of the visa application.

The Visiting Academic must provide a copy of their visa approval prior to commencing with the University.

Costs

 Click here for the current visa charges. The visa costs must be paid by the visa holder.

Sponsor obligations

The sponsoring academic must be able to comply with the following sponsorship obligations.

  • provide records and information to Human Resource Services or DIBP inspectors
  • provide information to HRS when certain events occur e.g. cessation dates or change in circumstances
  • not recover certain costs from a sponsored applicant
  • pay costs incurred by the Commonwealth to locate and remove an unlawful non-citizen
  • ensure sponsored applicant works or participates in nominated occupation, program or activity

Process for visit less than 6 weeks

For visits of less than 6 weeks duration and depending on the purposes of the visit the visitor may be eligible to apply for Visitor Visa (Business Stream) (Subclass 600), certain passport holders may be eligible for an ETA (Business Stream) (Sub Class 601). The Immigration co-ordinator can provide assistance in determining the class of visa appropriate for each visitor.

The nominating academic and responsible Faculty must comply with the Honorary Appointments Policy and associated guidelines.

The Visiting Academic must provide a copy of their visa approval prior to commencing with the University.

Further Information

The Department of Immigration website provides further information on the process and obligations for sponsors and visa applicants.

Please contact the Immigration Co-ordinator on +61 (02) 4921 6644, or email immigration@newcastle.edu.au, or contact your Human Resource Officer.